Administrative Assistant

2 months ago

Stuart, United States City of Stuart, FL Full time
Salary: $20.62 - $33.01 Hourly

Location : Stuart

Job Type: Full-Time

Job Number: R00153

Department: Water & Sewer Administration

Opening Date: 09/24/2024

FLSA: Non-Exempt

Position Summary

Under general supervision of the Utilities & Engineering Capital Project Manager, provides technical clerical and administrative support to the department. Knowledge of the functional areas, regulations, procedures and policies are crucial to this position. A variety of clerical tasks, including non-routine administrative matters and/or heavy public contact work, are typical for this classification. Work is reviewed through conferences, observation of work in progress and written reports for results obtained and adherence to established policies and procedures.
Examples of Essential Functions

Capital project file maintenance and budget tracking.

Maintains filing systems of correspondence, forms, cards, receipts, permits, plans, reports and records; maintains log books, ledgers or other audit and tracking records.

Responds to telephone or two-way radio inquiries; greets the general public, contractors, and vendors; provides information and directs callers; acts as a receptionist.

Operates a photocopier, shredder, computer, printer, calculator, facsimile machine, typewriter, scanner, pager or intercom system, postage meter, and transcribing.

Opens, sorts, and distributes correspondence; inventories and requisitions supplies and equipment.

Acts as liaison between supervisor and subordinates, and the general public.

Generates statistics; requests additional information as needed; researches, collects and compiled data; verified reports for accuracy; collates reports.

Responds to or directs inquiries to appropriate personnel or department.

Processes employee payroll records; maintains appointment calendars; schedules meetings and activities.

NOTE: The examples of essential functions as listed in this classification specification are not necessarily descriptive of any one position in the class. The omission of an essential function of work does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.
Minimum Qualifications

High School Diploma or equivalent; supplemented by five (5) years of responsible advanced business clerical experience including use of computers and standard software applications.

Must possess a valid Florida driver's license.
Supplemental Information

Please review the full job description for this position by clicking on the Menu option in the upper left, and then select Class Specifications. This is an important step in reviewing the KSA's and Physical, Environmental, and Sensory Requirements.

The City of Stuart is a tobacco-free/vaping-free workplace. All applicants must attest that they have not used tobacco or nicotine products for the preceding 3-month period from the date of application. Candidates chosen for positions with the City of Stuart must undergo pre-employment screening to include verification of their non-use of tobacco or nicotine products in order to be considered for employment.

The City of Stuart is An Equal Opportunity Employer ADA/VP/DFWP/TFWP

An employer's benefits package is like a second paycheck...and the City's programming is of note. Most benefits take effect the first of the month following the first 60 days of employment, with some taking effect immediately (deferred compensation, FRS, etc.).

The City is pleased to offer:
  • Medical and Dental Insurance (two medical programs and two dental programs are offered to meet your needs) - 4 tiers of coverage to choose from
  • Telehealth services and prescription mail-order program
  • A robust Employee Assistance Program (EAP) offering 24/7 assistance and support (this benefit is provided to full-time and part-time employees)
  • An Employee Health Center (EHC) - a benefit provided at no cost to employees and dependents on the City's health insurance
  • Vision Insurance - 4 tiers of coverage to choose from
  • Life Insurance, Supplemental Life Insurance, and Dependent Life Insurance
  • Deferred compensation through MissionSquare Retirement - several options to choose from
  • Retirement benefits through the Florida Retirement System (FRS) - the City and employee share in the contributions
  • Supplemental insurance offerings including AFLAC, Liberty Mutual, US Legal, Pet Benefit Solutions and Nationwide Pet Insurance
  • Flexible Spending Account and Dependent Care Account
  • Long Term Disability Insurance and Short Term Disability Insurance
  • Tuition Reimbursement - up to 18 credits per fiscal year with no $ limit (budget dependent; evaluated every year)
  • Tuition Deferral agreements with several universities - partners with tuition reimbursement program
  • Comprehensive Wellness Programming that encourages physical, emotional, nutritional, and overall wellbeing
The City also offers Paid Time Off, Paid Holidays, Paid Optional Holidays, and a Birthday Day. Collective Bargaining Agreements may offer other provisions or additional benefits (such as Long-Term Disability or Short-Term Disability, at the City's expense, etc.).

To learn more about our well-rounded benefits programming, visit our website:

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