Office Assistant

2 weeks ago

Burnsville, United States Cottages Group Full time

Job Type

Full-time

Description

Our Office Assistant position would work at our Corporate Office Monday-Friday, 7:30a-4pm with a 30minute lunch break. This position acts as the front desk and is the greeter to all individuals coming in as well as assist office personnel.

  • Greeting clients and visitors as needed.
  • Handling incoming calls, faxes and other communications; direct as necessary.
  • Managing filing system.
  • Recruiting and Onboarding for new hires via Paylocity
  • Recording information as needed.
  • Updating paperwork, maintaining documents and word processing.
  • Helping organize and maintain office common areas. Performing general office clerk duties and errands.
  • Coordinating events as necessary.
  • Maintaining supply inventory.
  • Maintaining office equipment as needed.
  • Aiding with client reception as needed.
  • Creating, maintaining, and entering information into databases.
  • Attend and participate in continuing education programs as required by Supervisor.
  • May be required to work after hours during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.).
  • Communicate effectively
  • Recruiting and interviewing skills
  • Phone, Skype, and online meeting platform skills
  • Supports workplace diversity
  • Professionalism, organization, and project management skills
Human Relations Specialist Skills and Qualifications:

Excellent Customer Service Skills;

Exceptional Communication Skills;

Computer Literacy, Including Proficiency in Microsoft Office Programs;

Attention to Detail;

Highly Motivated;

Excellent Time Management Skills;

Strong Decision Making Skills;

Ability to Work Under Pressure;

Critical and Creative Thinking Skills;

Ability to Work Well Without Supervision

Requirements

Requirements
  • One (1) year of experience in the field with a two-year post secondary education and/or.
  • Three (3) years of experience in the field with no post secondary education experience.
  • Specific Requirements
  • Must possess a current, unencumbered driver's license in this state.
  • Must be able to read, write, speak, and understand the English language.
  • Must possess the ability to make independent decisions when circumstances warrant such action.
  • Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel, and the general public.
  • Must possess leadership and supervisory ability and the willingness to work harmoniously with other personnel.
  • Must have patience, tact, a cheerful disposition and enthusiasm, as well as the willingness to handle difficult situations.
  • Must be willing to seek out new methods and principles and be willing to incorporate them into existing practices.
  • Must not pose a direct threat to the health or safety of other individuals in the workplace.
Physical and Sensory Requirements

(With or Without the Aid of Mechanical Devices)
  • Must be able to move frequently throughout the workday.
  • Must be able to speak and write the English language in an understandable manner.
  • Must be able to cope with the mental and emotional stress of the position.
  • Must be able to see and hear or use prosthetics that will enable these senses to function adequately to ensure that the requirements of this position can be fully met.
  • Must function independently and have flexibility, personal integrity, and the ability to work effectively with others
  • Must be able to relate to and work with the disabled, emotionally upset, and, at times, hostile individuals.


Salary Description

16.00/hour - 18.00/hour

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