Administrative Associate

3 weeks ago

Pittsburg, United States Pittsburg State University Full time
Job Description

Pittsburg State University is accepting applications for an Administrative Associate in the Facility Operations department. The primary purpose of the Administrative Associate is to perform administrative tasks to support the department's mission, strategic goals and objectives.

Duties and Responsibilities of Position

50% -
  • Provide and coordinate administrative support activities to the Facility Operations Director, all Facility Operations supervisors, and Facility Operations General and Recycling Services Department.
  • Serve as point of contact for Facility Operations. Provide customer service to walk-in traffic, including vendors, salespeople, job applicants, students, faculty, staff and general public.
  • Provide customer service to University staff, faculty and students picking up packages utilizing package tracking software, as well as, supervising and assisting Physical Plant staff with inventory items, etc.
  • Collect, organize, and compose correspondence, forms and reports. Answer Phones, respond to email, forward messages, schedule and confirm appointments. Maintain filing systems and utilize work processing database and spreadsheet skills.
  • Schedule appointments and meetings for Directors.
  • Attend departmental meetings, keep records of pertinent and procedural information and provide input in areas of knowledge base regarding procedures and operational needs.
  • Assist with training and supervision of student employees in front office.
  • Receive and review all new work order requests and direct to the proper Physical Plant Director/supervisor/department daily. Contact requester regarding any missing information or clarification of work needed.
  • Gather work order system data as requested and create/compose and complete necessary reports. Oversee status of active work orders and coordinate with supervisor for adjustments or changes needed.
  • Receive, answer and direct questions from University administrators, faculty, and staff regarding work order status and other issues. Submit maintenance requests as needed for 'university administrators, faculty, and staff.
  • Process and enter incoming stock into inventory utilizing inventory management system and assist in performing annual physical inventory counts.
  • Log inventory items used by Facility Operations staff and enter all log data into system for billing and tracking purposes. Analyze data prior to entry to ensure proper billing and inventory information.
  • Assist with and handle independently processing of daily incoming and outgoing UPS, FedEx and DHL deliveries utilizing the package tracking software, including making labels, weighing packages and packaging items.
  • Assist with and handle independently the unloading and processing of incoming freight deliveries utilizing forklifts, pallet jacks and other materials handling equipment when needed.
  • Collect, track, and organize waste-tracking data, including logging, computing and charting of waste produced on campus.
  • Assist with preparing custodial orders as needed and enter all orders into system for billing and tracking purposes. Create and update forms for custodial use.


40% -
  • Provide and coordinate administrative support activities to the University Carpool / State-Owned Vehicle program, including analyzing and computing fuel comparisons regularly and composing, generating, and submitting reports with information gathered from various sources.
  • Serve as representative for the department and liaison for the program with other academic and administrative departments. Communicate ideas, directives, objectives and priorities for the program
  • Oversee, compile, and organize all University state-owed vehicle records, including application for and maintenance of titles, license tags, insurance coverage, and registration.
  • Maintain and reconcile monthly business procurement card transactions relating to all State-owned vehicles for the University, including submission of reconciliation and supporting1documents to Purchasing Office.
  • Collect and track fuel receipts relating to all University State-Owned vehicles, including evaluating and approving all fuel expense reimbursements.
  • Collect, organize, analyze, and enter travel data related to Carpool vehicles for monthly billing purposes. Oversee, balance and perform monthly departmental billing for appropriate University departments utilizing a clearing process.
  • Collect, organize, track, analyze, and review University State-Owned vehicle records for yearly departmental insurance and registration billing processes, including gathering, compiling, and analyzing vehicle reports/information from multiple sources and submitting necessary information to the State of Kansas, oversee, balance and perform yearly departmental billing for appropriate University departments utilizing a clearing process. 1
  • Implement and communicate policies, procedures, and changes in the State of Kansas Carpool system to all University administrators, faculty and staff.
  • Manage and oversee the Van/People Mover Training Database, including providing pertinent information for employees taking the training.
10% - Other duties as assigned

Education and Experience:

Required Education and Experience at Hire -
  • High school diploma or equivalent
  • One year of experience in an office or administrative setting. Education may be substituted for experience as determined by the University
Screening Services (Background Checks): Your employment with Pittsburg State University is contingent on a satisfactory criminal background check and sex offender check.

Job Type: Unclassified, Continuing Annual

Salary: Grade 4 - $15.03 per hour

Appointment Duration: 12 months

Work Schedule: Monday-Friday.

Application Documents Required*:
  • Cover letter
  • Resume
  • Names and Contact Details for Three (3) Professional References

*Consolidate documents into a maximum of 2 to upload.

Open Until Filled

Search Committee Chair: Kim Little (klittle@pittstate.edu)

Visa Sponsorship is not available for this position

PSU will only accept applications submitted through this process.

Pittsburg State University is an Equal Opportunity and Affirmative Action employer. We are committed to creating an inclusive environment for all employees.

  • Administrative Associate

    3 weeks ago

    Pittsburg, United States Pittsburg State University Full time

    Job Description Pittsburg State University is accepting applications for an Administrative Associate in the Facility Operations department. The primary purpose of the Administrative Associate is to perform administrative tasks to support the department's mission, strategic goals and objectives. Duties and Responsibilities of Position50% - Provide and...

  • Front Office Associate-Pittsburg, KS

    4 days ago

    Pittsburg, United States Amplifon Full time

    Job Description All recruiting efforts are handled by our regional team out of Waco, Texas, and applications must be submitted electronically. To care for the privacy of candidate information, we do not accept hard copy. As a healthcare organization, we kindly ask that you do not contact or visit the local Miracle-Ear store so that our team can prioritize...

  • Senior Operations Director

    4 weeks ago

    Pittsburg, Kansas, United States Ascension Full time

    Job SummaryAscension Living is seeking a highly skilled and experienced Senior Operations Director to oversee the operational effectiveness of our community and/or PACE organization. As a key member of our leadership team, you will be responsible for promoting the mission and core values of the organization, while ensuring the highest level of quality care...

  • Psychiatric - Mental Health Physician

    2 weeks ago

    Pittsburg, United States Summit Recruiting Group Full time

    Psychiatry Physician Opportunity in Pittsburg, TX - Academic Psychiatrist- Located 95m to Shreveport, 125m to Dallas Position Details - 50% consults Supervising psychiatry residents at Pittsburg and telehealth in Quitman/Jacksonville- 40% outpatient supervision of psychiatry residents- 10% admin time Requirements - MD/DO or equivalent Medical Degree from an...

  • Optometrist Opportunity

    1 month ago

    Pittsburg, Kansas, United States Walmart Full time

    Position SummaryAs an Independent Optometrist leasing space inside our Walmart stores, you will take a leading role in patient care with respect to eye and vision care as well as general health and well-being.Key ResponsibilitiesEstablish your days of practiceEstablish your hours of operationControl your patient scheduleSet your fee scheduleKeep 100% of...

  • Oral and Maxillofacial Surgery Physician

    2 weeks ago

    Pittsburg, United States Britt Medical Search Full time

    Seeking an Associate Director of Pediatric Dentistry. This position is part of the dental and clinical education team with ultimate responsibility for 24/7 operation of the Pediatric Dental Residency. Essential Duties: Serves as the primary administrator of the NYU Langone Hospital s AEPD Program within the respective regional area/site.Coordinates and...

  • Market Development Manager

    4 days ago

    Pittsburg, United States Goodwin Recruiting Full time

    Job DescriptionJob DescriptionTo Apply for this Job Click HereWe are seeking an experienced Commercial Insurance Market Development Manager to develop and manage agency/broker relationships, including developing new businesses and retaining existing business within a territory. If you have retail agency relationships and know how to work with agents,...

  • School Psychologist

    2 months ago

    Pittsburg, United States ProCare Therapy Full time

    Job DescriptionJob DescriptionMinimum 1+ years school psychologist experience required.School PsychologistProCare Therapy is actively searching for a qualified School Psychologist in Pittsburg, CA that is seeking to join one of our trusted school districts for the 2024-2025school year. At ProCare Therapy our mission is to make life better for those who make...

  • InSite CDL A

    2 months ago

    Pittsburg, United States Clean Harbors, Inc. Full time

    HPC Industrial, powered by Clean Harbors, in Pittsburg, CA is looking for an Insite Class A or B CDL Operator with Tanker & Hazmat endorsements to join their safety conscious team! Must be licensed to drive manual transmission trucks, no restrictions. The CDL Operator is responsible for the safe and proper execution of HPC Industrial jobs across all...

  • Food Service Director

    4 weeks ago

    South Pittsburg, Tennessee, United States Healthcare Services Group Full time

    Overview: Healthcare Services Group is a leading provider of housekeeping, laundry, dining, and nutritional services in the healthcare market. We value integrity, collaboration, empowerment, passion, and perseverance. We are seeking a Director of Food Services to lead our food service program in a single site, ensuring food quality, inventory levels, and...

  • Human Resources Generalist

    7 days ago

    West Pittsburg, United States Global Search Network Full time

    Human Resources Generalist Full job descriptionGeneral PurposeWork under the general direction of a human resources (HR) manager to support HR programs and policies. Administer activities related to, but not limited to, recruiting and staffing, compensation and benefits, training and development, employee relations, affirmative action/equal employment...

  • Human Resources Generalist

    7 days ago

    West Pittsburg, United States Global Search Network Full time

    Human Resources Generalist Full job descriptionGeneral PurposeWork under the general direction of a human resources (HR) manager to support HR programs and policies. Administer activities related to, but not limited to, recruiting and staffing, compensation and benefits, training and development, employee relations, affirmative action/equal employment...

  • InSite CDL A

    2 months ago

    United States, CA, Pittsburg Clean Harbors Full time

    HPC Industrial, powered by Clean Harbors, in Pittsburg, CA is looking for an Insite Class A or B CDL Operator with Tanker & Hazmat endorsements to join their safety conscious team! Must be licensed to drive manual transmission trucks, no restrictions. The CDL Operator is responsible for the safe and proper execution of HPC Industrial jobs across all...