Administrative Assistant

3 weeks ago

Boulder, United States City of Boulder Full time

It's a great time to join the City of Boulder

Application Deadline:
January 13, 2025

Compensation Details:
Full Pay Range

23.11 - 33.53

Generally, the hiring range is from the minimum up to 80% of the range.This is a full-time hourly position.

Scheduled Weekly Hours:
40

Benefit Eligibility Group:
Non Union (30+ Hours)

Locate the Benefit Eligibility Group value on the Employee Benefit Eligibility document to identify the benefits offered for this job.

Job Description Summary:
Under general supervision, the administrative specialist performs various professional analysis, support, and coordination duties to support the Boulder Municipal Court's daily operations.

Job Description:

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Provides clerical support such as organizing and retrieving information, scheduling appointments for both the Court Administrator and Deputy Court Administrator and supporting court operations.
  • Coordinates and facilitates meetings.
  • Provides professional staff support to committees, task forces, and managers.
  • Provide customer service for the administrative office.
  • Assists with compiling statistical data for planning purposes.
  • Participates in special projects and committees as needed.
  • Attends meetings and training as required.
  • Performs other duties as assigned.


MINIMUM QUALIFICATIONS
  • Ability to complete work in a timely and consistent manner.
  • Ability to demonstrate proficiency with Microsoft Office 365.
  • Ability to acquire and maintain Colorado Bureau of Investigation operator security number.
  • Have and maintain acceptable background information, including criminal conviction history.


PREFERRED QUALIFICATIONS
  • Ability to demonstrate experience working in administrative services, accounting, or financial roles, preferably in a municipal government setting.
  • Ability to demonstrate strong organizational skills and ability to follow up on issues.
  • Ability to demonstrate good verbal and written communication skills, including effectively establishing and maintaining working relationships with individuals at all levels in the organization and external vendors and customers.
REQUIRED EDUCATION AND EXPERIENCE
  • High school diploma or equivalent
  • One (1) year of related experience


SUPERVISION

Supervision Received: Deputy Court Administrator

Supervision Exercised: None

WORKING CONDITIONS AND REQUIREMENTS

Physical and mental effort: Sufficient clarity of speech and hearing or other communication capabilities that permits the employee to communicate effectively on the telephone and in person. Sufficient vision or other powers of observation that permits the employee to review, evaluate and prepare a variety of written documents and materials. Sufficient manual dexterity that permits the employee to operate computer equipment and other office equipment. Sufficient personal mobility and physical reflexes, which permits the employee to work in an office setting. Work may include extended periods of time viewing a computer video monitor and/ or operating a keyboard.

Work Environment: Works primarily in a clean, comfortable environment. Works in a setting subject to continuous interruptions and background noises. Requires schedule flexibility, occasionally working nights and weekends.

Machines and Equipment Used: Frequently uses standard office equipment including computers, telephones, calculators and copy/fax machines.

Additional Job Description:

Last updated: November 2024

The City of Boulder is committed to a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected statute. For individuals with disabilities who would like to request an accommodation, please send a request to riskmanagement@bouldercolorado.gov.

  • Administrative Assistant

    5 days ago

    Boulder, United States Manpower Full time

    ADMINISTRATIVE ASSISTANT NEEDED IN SAN DRAW, WY IMMEDIATELY PAY IS DOE. Manpower is seeking a detail-oriented and organized Administrative Assistant to join our clients team in Boulder, WY. In this role, you will perform various administrative tasks to support our daily operations and ensure smooth functioning in the office.  Job Title: Administrative...

  • Administrative Assistant

    4 days ago

    Boulder, United States Manpower Full time

    ADMINISTRATIVE ASSISTANT NEEDED IN SAN DRAW, WY IMMEDIATELY PAY IS DOE. Manpower isseeking a detail-oriented and organized Administrative Assistant to join our clients team in Boulder, WY. In this role, you will perform various administrative tasks to support our daily operations and ensure smooth functioning inthe office.Job Title: Administrative...

  • Administrative Assistant

    4 hours ago

    Boulder, United States Manpower Full time

    ADMINISTRATIVE ASSISTANT NEEDED IN SAN DRAW, WY IMMEDIATELY PAY IS DOE. Manpower isseeking a detail-oriented and organized Administrative Assistant to join our clients team in Boulder, WY. In this role, you will perform various administrative tasks to support our daily operations and ensure smooth functioning inthe office.Job Title: Administrative...

  • Administrative Assistant

    2 weeks ago

    Boulder, United States Collabera Full time

    Description Home Search Jobs Job Description Administrative Assistant Contract: Boulder, Colorado, US Salary Range: 23.00 - 25.00 | Per Hour Job Code: 356868 End Date: 2025-01-19 Days Left: 12 days, 2 hours left Apply Pay Range: $23/hr.- $25/hr. We seek an Administrative Assistant to provide essential office support. Qualifications: Experience...

  • Administrative Assistant

    22 hours ago

    Boulder, United States Clark Hill Full time

    Primary Responsibilities: Summary: Clark Hill PLC is seeking an Administrative Assistant for its Boulder, CO office location. This position provides administrative support to Attorneys, Paralegals, Secretaries, Functional Managers and or Executives in the Firm. Individuals in this position are fully capable in clerical/administrative responsibilities and...

  • Administrative Assistant

    2 days ago

    Boulder, United States Clark Hill Full time

    Primary Responsibilities: Summary: Clark Hill PLC is seeking an Administrative Assistant for its Boulder, CO office location. This position provides administrative support to Attorneys, Paralegals, Secretaries, Functional Managers and or Executives in the Firm. Individuals in this position are fully capable in clerical/administrative responsibilities and...

  • Administrative Assistant

    1 week ago

    Boulder, United States Savatree Full time

    Administrative Assistant Schedule: 7 am - 4 pm. Monday-Friday, with one Saturday monthly. Or Tuesday-Saturday for the Spring/Summer/Fall season. What a day is like: The Administrative Assistant's main focus will be to provide sales support through making outbound sales calls, lead generation, assisting with proposals, scheduling appointments and maintaining...

  • Administrative Assistant

    5 days ago

    Boulder, United States Frasca Food & Wine Full time

    Frasca Hospitality Group is hiring!The Accounting and Beverage Administrative Specialist reports to the Controller and works closely with the executive and beverage teams of Frasca Hospitality Group. This role is primarily responsible for supporting the sommelier team while providing additional support to accounts payable and the executive team. Key...

  • Administrative Assistant

    1 month ago

    Boulder, United States Savatree Full time

    Administrative AssistantSchedule: 7 am - 4 pm. Monday-Friday, with one Saturday monthly. Or Tuesday-Saturday for the Spring/Summer/Fall season. What a day is like: The Administrative Assistant's main focus will be to provide sales support through making outbound sales calls, lead generation, assisting with proposals, scheduling appointments and maintaining...

  • Administrative Assistant

    2 weeks ago

    Boulder, United States City of Boulder Full time

    It's a great time to join the City of Boulder! Application Deadline: January 13, 2025 Compensation Details: Full Pay Range 23.11 - 33.53 Generally, the hiring range is from the minimum up to 80% of the range.This is a full-time hourly position. Scheduled Weekly Hours: 40 Benefit Eligibility Group: Non Union (30+ Hours) Locate the Benefit Eligibility Group...

  • Administrative Assistant Specialist

    4 weeks ago

    Boulder, Colorado, United States Savatree Full time

    SavATree is looking for a skilled Sales and Customer Service Associate to join our team. As an Administrative Assistant, you will be responsible for providing world-class customer service by answering incoming customer calls, solving customer service issues, and assisting with AR and processing payments.You will also maintain the customer database and...

  • Administrative Assistant

    2 hours ago

    Boulder, Colorado, United States Andrew Vega - State Farm Agent Full time

    About UsAndrew Vega - State Farm Agent is a leading insurance agency dedicated to delivering exceptional service to our clients.We are committed to creating a positive and productive workplace where our team members can grow and develop their skills.If you thrive in a supportive role and are eager to learn and grow within the insurance industry, we invite...

  • Project Administrative Assistant

    4 weeks ago

    Boulder, United States Gahagan & Bryant Associates Inc Full time

    Project Administrative Assistant- Compli Compli, LLC, a George Butler Associates' affiliate, was founded in 2001 to provide commissioning, validation, regulatory compliance and project support services to the life sciences industry. We serve pharmaceutical and life science companies across North America. With regard to regulations and compliance, it's never...

  • Administrative Assistant II

    1 week ago

    Boulder, United States Three Point Solutions Full time

    Job title : Administrative Assistant II Client : Medical Device Manufacturing Company Duration : 1 year with possible extension Location : Boulder CO, 80301 Shift : 1st Shift, Approx 30 hours per week. 4 days on site in person Top 3 tasks/Responsibilities: Expense Reports Travel Arrangements Meeting Planning Top 3 things the manager is looking for: Trust...

  • Healthcare Administrative Assistant

    7 days ago

    Boulder, Colorado, United States Boulder Community Health Full time

    Are you passionate about delivering exceptional patient care and contributing to the success of a dynamic healthcare organization? Look no further than Boulder Community Health! As a Healthcare Administrative Assistant, you will play a vital role in supporting our clinical team and ensuring seamless operations in our busy healthcare facility.About the...

  • Tax Administrative Assistant

    6 days ago

    Boulder, United States Eide Bailly Full time

    Location: Boulder, COWork Arrangement: In-office A Day in the Life: A typical day as a Tax Administrative Assistant might include the following: Provide operational administrative support to the tax department that optimizes efficiency organization and client satisfaction. Process and assemble tax returns, extensions, e-filings, and tax organizers....

  • Public Housing Administrative Assistant

    4 weeks ago

    Boulder, Colorado, United States Boulder Housing Partners Full time

    About You">We are seeking a highly organized and detail-oriented individual to join our team as a Public Housing Administrative Assistant. In this role, you will be responsible for assisting with financial processes, processing paperwork and mailings related to recertifications and renewals, and performing other administrative tasks as needed. As a member of...

  • Business Administration Assistant

    4 weeks ago

    Boulder, Colorado, United States FIRST RF Full time

    Job DescriptionFirst RF is seeking a skilled administrative assistant to join our team in Boulder, CO. The ideal candidate will have excellent organizational skills, be highly motivated, and possess excellent communication skills.Key Responsibilities:Manage social media presence, including creating and scheduling posts, responding to comments, and monitoring...

  • Administrative Support Assistant

    23 hours ago

    Boulder, United States National Institute of Standards and Technology Full time

    Summary The Dept of Commerce ranked top 5 in the 2023 Best Places to Work in the Federal Government amongst large agencies for the 12th year in a row! The ranking shows our continued commitment to increasing our employee engagement, employee satisfaction, and positive perceptions towards diversity, equity, accessibility, and inclusion. NIST works with...

  • Administrative Assistant

    2 weeks ago

    Boulder, United States Planet Pharma Full time

    Responsibilities may include the following and other duties may be assigned.Provides general administrative support including preparing communications and maintaining schedules. Performs normal office functions such as setting up and maintaining files; arranging meetings, catering and conferences; responsible for coordinating travel and submitting expenses....