Purchasing Specialist I

3 weeks ago

Morrisville, United States Alliance Full time

The Purchasing Specialist I ensures the cost effective, efficient, and timely procurement of the necessary goods and services to enable Alliance to achieve its missions, goals and objectives, and effectively deliver services. The Purchasing Specialist is responsible for supporting the Purchasing Division and administrative (non-Provider) contract process for Alliance, which includes distribution of all contracts, amendments, and any administrative document as assigned.

This position will allow the successful candidate to work a primarily remote schedule. One day a week working onsite is required.

Responsibilities & Duties

Support Administrative Contract Process

  • Procure goods and services necessary for Alliance to meet goals and objectives as efficiently and cost effectively as possible in accordance with the Administrative Contracts and Purchasing procedures
  • Process purchase requisitions, ensuring correct workflow/approval process is selected and that the proper procurement method is being used
  • Process pcard requisitions and procure items (for waiver members), as appropriate, that are unable to go through a Purchasing Order process
  • Process and send housing agreements and contracts to Alliance staff and vendors and follow up to ensure execution in accordance with needs and timelines of Alliance
  • Assist with process of executing contracts by completing all required forms and checklists and review modifications, amendments, extensions and contract closeout documents. Review to ensure executed contractual agreements and conditions meet requirements and that attachments are complete
  • Interact with internal employees/units and providers to coordinate and facilitate the contracting process while assuring that all contractual deadlines are met
  • Organize, maintain and electronically track all POs/contracts, and related documents. Ensure PO and contract database systems function properly to serve Alliance needs
  • Manage PO and contract files per department procedures
  • Provide a fair climate for suppliers
  • Manage requests within reasonable time frames and with a positive customer service attitude
  • Ensure compliance with HUB obligations
Support Department Operations
  • Support Purchasing Manager with planning and procurement strategy
  • Assist with preparation and distribution of reports to facilitate planning and maintenance of accurate contract records and files as needed
  • Participate in development of time-phased plans for renewal of contracts to support anticipated requirements as determined by Purchasing Manager
Assist with Department Policies and Procedures and Staff Training/Education
  • Review and assist in revising and implementing Alliance purchasing policies and procedures, as deemed necessary, appropriate, and as recommended by audit, state or local authorities
  • Ensure all procurement activity is conducted in compliance with applicable State and Federal laws and regulations, and approved policies and procedures
  • Assist in maintenance of departmental desk procedures
  • Provide continuous training and education to Alliance staff as well as knowledgeable advice and consultation
Minimum Requirements

Education & Experience

Required:

Associates degree from an accredited institution in Business Administration, Accounting, or related field and three (3) years purchasing or related experience

OR

Bachelor’s degree from an accredited college or university in Business Administration, Accounting, or related field and one (1) year of purchasing or related experience

Preferred:

Local Government experience and experience working knowledge of Sage Intacct preferred.

Knowledge, Skills, & Abilities
  • Knowledge of state laws, ordinances, and regulations governing the purchasing of materials, supplies and equipment
  • Ability to use discretion and independent judgment to research products and vendors and effectively negotiate the pricing of purchases
  • Knowledge of the application of information technology to the preparation of on-line purchase orders, purchase requisitions, price research, and fixed assets accounting
  • Skill in developing bid specifications and evaluating bids
  • Ability to maintain and monitor a fixed asset and inventory control system
  • Ability to communicate effectively in written and oral forms
  • Ability to maintain effective working relationships with suppliers, contractors, department heads, and the general public
  • Ability to prepare and submit information on bids in a clear and concise format for consideration by higher levels of authority
  • Ability to organize, coordinate and administer the purchasing function and meet the established legal requirements
  • Negotiating skills
  • Proficient with MS Office: Word, Excel, PowerPoint, Access, etc
  • Organizational skills for efficient office control
  • Ability to communicate professionally with people at all levels of the organization and external contacts
  • Solid decision-making skills
  • Knowledge of North Carolina purchasing laws
Employment for this position is contingent upon a satisfactory background check and credit check, which will be performed after acceptance of an offer of employment and prior to the employee's start date.

Salary Range

$25 - $31.88/hourly

Exact compensation will be determined based on the candidate's education, experience, external market data and consideration of internal equity.

An excellent fringe benefit package accompanies the salary, which includes:
  • Medical, Dental, Vision, Life, Long Term Disability
  • Generous retirement savings plan
  • Flexible work schedules including hybrid/remote options
  • Paid time off including vacation, sick leave, holiday, management leave
  • Dress flexibility

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