Secretary to Boards/Commissions I
1 month ago
Location : Maui County (various), HI
Job Type: Permanent Full-Time
Job Number: R-10327
Department: Department of the Corporation Counsel
Opening Date: 07/25/2024
Closing Date: Continuous
Description
IMMEDIATE VACANCIES:
Corporation Counsel
Serves as secretary to a quasi-judicial board or commission established at the division level; records/takes and transcribes minutes of conferences, meetings, and public hearings; and performs other related duties as required.
Distinguishing Characteristics:
This class is distinguished from that of Secretary to Boards/Commissions II in that the Secretary to Boards/Commissions I is responsible for the performance of secretarial functions in support of a quasi-judicial board or commission established at the division level; whereas, the Secretary to Boards/Commissions II is responsible for the performance of secretarial functions in support of a quasi-judicial board or commission established at the departmental level.
Examples of Duties
The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.
- Screens correspondence and other materials presented to the board and/or commission for consideration;
- Prepares and distributes agenda for board and/or commission meetings; gathers necessary reports and background data on maters to be covered and assembles supporting materials for board and/or commission meetings and public hearings;
- Records/takes and transcribes minutes of meetings, conferences and hearings;
- Prepares verbatim transcripts and minutes;
- Prepares subpoenas and notices of hearings;
- Prepares complaints, orders to show cause, findings of fact, resolutions, ordinances, etc.;
- Composes correspondence for the signature of the board and/or commission chairperson;
- Maintains files of report and correspondence pertaining to the program of the board and/or commission;
- Receives office callers and telephone calls, answering inquiries and giving information on board and/or commission policies and programs;
- Compiles statistics and data for reports as required by the board and/or commission;
- May assist in the preparation of the agency budget;
- May assist the Private Secretary as directed by the director;
- Performs other duties as assigned.
APPROVED: May 25, 2011
Minimum Qualification Requirements
Training and Experience: A combination of education and experience substantially equivalent to graduation from high school including or supplemented by course work in typing or keyboarding and four (4) years of secretarial, stenographic or substantive clerical experience.
License Requirement: A current typing or keyboarding proficiency certificate from an authorized agency with a minimum speed of 40 net words per minute must be presented at the time of filing.
Knowledge of: office practices and procedures; filing methods and systems; spelling and word usage; uses of standard office machines and equipment including a personal computer.
Ability to: type/keyboard accurately at a rate of 40 net words per minute; as applicable to specific positions, take dictation at a rate of 120 words per minute and transcribe notes accurately; understand and interpret laws, ordinances, rules and regulations; learn and effectively use word processing and other software applications; summarize and brief materials; use initiative in organizing and completing work; compose correspondence; give and follow written and oral instructions; deal tactfully and effectively with employees and the public; work harmoniously with others.
Physical Requirement:
Persons seeking appointment to a position in this class must meet health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.
Physical Effort Grouping: Light
APPLICATIONS MAY BE FILED ONLINE AT:
If you have never applied for a job using the NEOGOV system, you must create an account. You will need a username, password, and working email address to create your account. Your detailed work history is required on the application. A resume submitted in lieu of an application will not be sufficient. Furthermore, "See resume" is NOT an acceptable response under the "Work Experience" section. An application containing this response may be deemed incomplete. Applications may be rejected if they are incomplete.
EXAMINATIONS ARE ADMINISTERED IN THE COUNTY OF MAUl ONLY
The above examination is being given on an open-competitive basis to establish an eligible list which shall be effective for not more than one year unless extended by the Director of Personnel Services.
AN EQUAL OPPORTUNITY EMPLOYER
The County of Maui does not discriminate on the basis of race, sex, sexual orientation, age, religion, color, ancestry, national origin, disability, marital status, pregnancy, arrest and court record, assignment of child support, national guard participation or any other basis covered by state or federal laws governing non-discrimination
Pre-Employment/Post-Offer Drug Screening Test: All applicants, who will enter a safety sensitive position or certain designated categories that the Personnel Services Director has established or who are required by law to be drug tested must pass a pre-employment/post-offer drug screening test as a condition of employment. There is no retesting or re-evaluation process. Cost for the drug screening test shall be borne by the County of Maui.
Personnel Services Email:
01
This position requires a combination of education and experience substantially equivalent to graduation from high school including or supplemented by course work in typing or keyboarding. Do you have a high school diploma or GED equivalent?
- Yes
- No
02
This position requires a current typing or keyboarding proficiency certificate from an authorized agency with a minimum speed of 40 net words per minute. Do you have a current keyboarding certification?
- Yes
- No
03
Do you have four (4) years of full-time secretarial, stenographic or substantive clerical experience?Note: Your response must be supported by information provided in the work experience section of your application. "See resume" is not acceptable.
Required Question
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