Administrative Assistant IV

3 weeks ago

Colorado Springs, United States The Navigators Full time
  • The Administrative Assistant IV shall serve and shall fulfill the responsibilities listed below in the spirit of The Navigators calling, values and purpose: To advance the Gospel of Jesus and His kingdom into the nations through spiritual generations of laborers living and discipling among the lost.

    This position provides quality and professional administrative support for the Director of Eagle Lake Camps.

    ESSENTIAL FUNCTIONS

    Administration - 95%
  • Provide support to the Director of Eagle Lake, including but not limited to, managing Director's email and other correspondence, schedules, travel and logistics, preparing meeting agendas and materials, personnel processes, maintaining task lists and project management.
  • Conduct research and compile data to support decision-making processes.
  • Ensure communication flow between the Director, direct-report staff, and other Navigator Departments.
  • Maintain files (electronic and paper), including confidential files, ensuring compliance with privacy regulations.
  • Coordinate office logistics, including supply inventory, equipment maintenance, and meeting room setups.
  • Assist in organizing events, workshops, and team-building activities.
  • Exercises independent judgment within agreed-upon limits.
  • Additional Responsibilities - 5%
  • events, Cultural Development and Diversity trainings, or other non-Navigator developmental events as appropriate.
  • Participate in annual processes, such as the organizational Plan and Progress Review (PPR), Engagement Survey, Reaffirmation of the Navigators Code of Conduct, Calling-Core Values-Vision, Statement of Faith, Driver's Authorization, and other releases as required.
  • Submit time worked on a weekly basis through the Workday Time Tracking system.
  • Other job-related duties as assigned.
  • CORE COMPETENCIES
  • Teachable - capable of being taught; apt and willing to learn and grow
  • Team-ability - a team player who understands nothing worth accomplishing can be done alone
  • Adaptable - able to adjust behavior and actions according to what the situation requires. Innovate based on new or unexpected conditions and modify plans or expectations.
  • Driven - a desire to grow and push oneself to be better; willingness to take risks; frequently seek out fresh achievements
  • Resilient - able to bounce back from stress quickly and not become easily discouraged. An understanding that failure is part of the process and furthermore a basis for learning and growth.
  • Humble - a willing learner with self-awareness, proactively seeking other's input and feedback.
  • Curious - exploring the unknown and questioning the status quo in pursuit of better, more effective solutions
  • Emotional Strength - positive attitude, high empathy, and emotional control in stressful situations
  • MINIMUM AND PREFERRED QUALIFICATIONS

    Spiritual: Belief in and adherence to the Statement of Faith and Mission of The Navigators.

    Experience: At least five years of administrative experience, preferably at a Director or Executive level.

    Technical Knowledge & Skills: Microsoft Office proficiency. Intermediate to advanced computer skills. Project management skills.

    Communication & Leadership: Excellent interpersonal and communication skills including verbal & written, to create understanding and build strong working relationships required. Ability to take initiative and anticipate the Director's needs on both a daily basis and for events/meeting requirements.

    Education: Bachelor's degree preferred, or combination of education and experience preferred.

    WORK ENVIRONMENT
  • Normal office environment
  • Physical Demands
  • Stationary at desk for long periods of time
  • Typing with moderate speed and accuracy
  • Able to move throughout the building for meetings or in case of emergency
  • Mental/Cognitive Demands
  • Able to perform tasks with minimal supervision
  • Verbal acuity to communicate over the phone or on video calls
  • Safety
  • General company safety standards are acceptable
  • ATTENDANCE & REMOTE WORK
  • General company attendance standards apply.
  • Hybrid work schedule available and must be approved by the Supervisor.
  • SIGNATURES & DATES - REQUIRED

    General Disclaimer: This job description is designed to reflect the general nature and level of work performed by employees as classified. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities and qualifications required of employees assigned to the role.


The Navigators is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. The Navigators does not discriminate based on race, color, national origin, sex, age, disability, veteran status, or any other status protected by law or regulation.

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