Executive Assistant

5 days ago

Lincoln, United States KMM Full time
Primary Functions

  • Guide new foreign executives through the required processes of ensuring appropriate personal and business documentation is processed accurately to the proper authorities, in a timely manner.
  • Assist foreign executives with finding, negotiating rent/lease, and setting up their housing and apartments; including the coordination of utilities, and other personal arrangements (IE. Setting up bank accounts, finding physicians, attending personal appointments to help translate, locating furniture, etc.).
  • Research, negotiate the purchase and sale, and maintain company cars.
  • Monitor travel advisories and make business travel arrangements for all employees.
  • Provide quality review of executive documents.
  • Prepare invoices, reports, memos, letters and other documents, using Microsoft Word, Excel and PowerPoint, database information, or presentation software.
  • Perform general office duties, such as ordering supplies, performing basic bookkeeping, maintaining records, repair and maintenance of meeting rooms and main lobby.
  • Read and sort incoming correspondence mail for proper submissions and appropriate distribution.
  • File and retrieve documents, records, and reports.
  • Prepare agendas and make arrangements, such as coordinating catering for luncheons and other business meetings.
  • Interpret and monitor administrative policies and procedures for executive staff.
  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Assist Human Resources Department with other duties as needed.
Position Qualifications
  • KMM Core Competencies – Accountability, Adaptability, Attendance, Communication, Integrity, Productivity, Quality, Respect, Safety Awareness and Teamwork
  • KMM Nonexempt Competencies – Initiative/Self-Motivation, Organizational Skills, Problem Solving, Professionalism and Resourcefulness
  • Accuracy – Ability to perform work accurately and thoroughly.
  • Clerical – Knowledge of administrative and clerical procedures and systems such as word processing, managing and organizing files and records, designing forms, and other office procedures and terminology. Operate office machines such as copiers, scanners, facsimile, and telephone systems.
  • Confidentiality – The behavior of not disclosing proprietary or personal employee information to any sources within the organization or outside the organization.
  • Detailed-Oriented – Ability to pay attention to the minute details of a project or task.
  • Gather and Report Information - Compiling, tabulating or verifying information for document control.
  • Language Skills – Must be able to speak and understand English. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively one-on-one, or to groups, as necessary.
  • Multi-tasking – Able to handle multiple tasks and competing demands. Sets priorities and ensures all issues are addressed while being sensitive to time constraints and resources.
  • Leadership – Applies the capacity and ability to inspire, motivate and guide human behavior. Provides staff the opportunities, tools, motivation and environment to improve.
  • High School Graduate with preference given to candidates with relevant experience.


Computer Skills

Displays appropriate proficiency with computers and computer applications, including: spreadsheets (e.g. Excel), word processing (e.g. Word), presentation software (e.g. PowerPoint), databases (e.g. Access), internet/intranet (e.g. browsers, search engines) and special applications; can diagnose and correct minor issues with hardware and software, as needed in order to maintain records or create instructional materials.

Mission

Kawasaki, working as one for the good of the planet. We are the Kawasaki Group, a global technology leader with diverse integrated strengths. We create new value for a better environment and a brighter future for generations to come. We value each of our employees and support efforts to use their talents and abilities in full. We respect diversity and strive to build a workplace in which all employees can live up to their full potential.

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