Administrative Assistant

3 weeks ago

Brea, California, United States Vaco Full time
Job Title: Office Administrator

Vaco is currently seeking a highly organized and self-motivated Office Administrator to join our clients expanding organization.The Office Administrator will be responsible for delivering top-tier administrative support, welcoming and directing visitors, and efficiently handling phone calls and emails. Ideal candidates will possess exceptional verbal and written communication skills, adept multitasking abilities, and a warm and professional demeanor.

Responsibilities:
  • Welcome visitors and provide general assistance as needed.
  • Oversee office activities and operations to ensure efficiency and adherence to company policies.
  • Conduct clerical tasks, such as filing, phone call management, email responses, and document preparation.
  • Monitor incoming and outgoing mail, receiving and signing for mail/packages from couriers, and distributing them to the appropriate recipients.
  • Manage schedules, travel arrangements, appointments, and more for upper management.
  • Maintain and oversee office equipment, inventory supplies, and procure replacement supplies as required.
  • Coordinate building and maintenance issues for general repair and updates.
  • Act as a liaison with executive and senior administrative assistants to address requests and inquiries from senior managers.
  • Organize special functions and social events.
  • Provide administrative support for operations team and assist other departments and colleagues as needed.
Qualifications:
  • At least 2 years of relevant experience in an office environment, with a preference for administrative experience.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.
  • California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here .
  • Virginia residents may access our state specific policies here .
  • Residents of all other states may access our policies here .
  • Canadian residents may access our policies in English here and in French here .
  • Residents of countries governed by GDPR may access our policies here .
Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
  • the individual's skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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