Office Administrator Sycamore Development Partners
4 weeks ago
Part-time Description Sycamore Development Partners is seeking a proactive and organized Office Administrator to join our team in Brea, CA. This is eligible for hybrid work, working Monday through Thursday in the office with the option to work remotely on Friday. The Office Administrator will play a vital role in providing administrative and clerical support, managing daily office operations, and coordinating team and office scheduling. The successful candidate will contribute to enhancing team productivity by ensuring smooth and efficient office functioning. Job Objectives:
- Streamline Processes: Enhance team productivity and efficiency by streamlining office processes and procedures.
- Optimize Workflow: Implement time-saving strategies and tools to optimize workflow and minimize administrative overhead.
- Facilitate Communication: Implement communication tools, protocols, and system to enhance communication and collaboration among team members and departments.
- Enhance Communication: Ensure timely dissemination of information and updates through improved internal communication channels and platforms.
- Administrative Support: Provide administrative and clerical support, including drafting correspondence, managing emails, scheduling appointments, and organizing files and documents.
- Data Management: Assist with data entry, record-keeping, and maintaining office supplies and equipment inventory.
- Daily Operations: Oversee daily office operations, including managing incoming and outgoing mail, answering phone calls, and greeting visitors.
- Financial Asset Management: Safely land and manage cash transactions, including deposits and withdrawals. Process and manage checks, ensuring timely deposits and record-keeping. Maintain and manage company credit cards, including monitoring expenditures and ensuring proper usage. Safeguard and manage keys to secure company assets and facilities.
- Office Maintenance: Ensure office orderliness and safety by coordinating maintenance, repairs, and facility management tasks.
- Scheduling: Coordinate team and office scheduling, including meetings, appointments, and conference room reservations.
- Communication: Communicate scheduling changes and updates to team members and stakeholders as needed.
- Vendor Coordination: Liaise with vendors and service providers to coordinate deliveries, repairs, and maintenance services for office equipment and facilities.
- Travel Arrangements: Assist with travel arrangements for team members, including booking flights, accommodations, and transportation as needed.
- Event Planning: Support the planning and coordination of office events, meetings, and gatherings, including logistics, catering, and attendee management.
- Accounting Support: Assist with invoicing, expenses, and basic accounting tasks as needed.
- Executive Assistance: Provide administrative support to the Senior Vice President, including booking travel and managing meetings.
- Education: High school diploma or equivalent; associate or bachelor's degree preferred.
- Experience: Proven experience in an administrative or office support role, including experience with accounting tasks (invoices, expenses) and booking travel and meetings.
- Administrative Skills: Strong administrative skills, including proficiency in office procedures, record-keeping, data entry, and document management.
- Organizational Skills: Excellent organizational skills, with the ability to prioritize tasks, manage multiple responsibilities, and meet deadlines in a fast-paced environment.
- Communication Skills: Effective written and verbal communication skills, with the ability to communicate professionally and diplomatically with internal and external stakeholders.
- Attention to Detail: Keen attention to detail and accuracy in performing tasks such as data entry, proofreading, and document formatting.
- Customer Service: Customer service-oriented approach with a friendly and helpful demeanor in interacting with clients, visitors, and team members.
- Problem-Solving: Strong problem-solving skills, with the ability to identify issues, analyze root causes, and implement effective solutions.
- Time Management: Excellent time management skills, with the ability to prioritize tasks, manage competing priorities, and adapt to changing circumstances.
- Computer Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software, with the ability to learn new software and technology tools as needed.
- Teamwork: Ability to work collaboratively as part of a team, supporting colleagues and contributing to a positive work environment.
- Adaptability: Flexibility and adaptability to handle unforeseen challenges, changes, and evolving priorities in a dynamic work environment.
- Confidentiality: Discretion and integrity in handling sensitive information and maintaining confidentiality in all aspects of work.
- Office Management: Basic knowledge of office management principles and practices, including facility management, supply inventory, and equipment maintenance.
- Calendar Management: Proficiency in calendar management software and tools for scheduling appointments, meetings, and events.
- Industry Experience: Experience with real estate development or understanding of oilfield operations is preferred.
- Software Proficiency: Proficiency in Microsoft Office Suite and office management software.
- Attention to Detail: Strong attention to detail and accuracy in data entry and record-keeping.
- Task Management: Ability to prioritize tasks and manage multiple responsibilities concurrently.
-
Brea, California, United States IKAV Energy, Inc. Full timePart-time Sycamore Development Partners is seeking a proactive and organized Office Administrator to join our team in Brea, CA. This is eligible for hybrid work, working Monday through Thursday in the office with the option to work remotely on Friday. The Office Administrator will play a vital role in providing administrative and clerical support, managing...
-
Brea, California, United States Ventura Foods Full timeJob OverviewWe are seeking a highly skilled and experienced professional to join our team as a Corporate Office Manager, overseeing the administration of our corporate offices and driving improvements in facility operations.The ideal candidate will have extensive experience in facility management, with a proven track record of strategic leadership and team...
-
Office Administrator
4 hours ago
Brea, California, United States Atosa Full timeAtosa USA, Inc is a major manufacturer of commercial kitchen equipment, including everything from refrigeration, cooking equipment, to robotic fryers and more. For 10 years we have made a name for ourselves within the industry as a company that leads in innovation, in quality, and great service. Our company has an unyielding commitment to the society in...
-
HR Business Partner
2 days ago
Brea, California, United States Cesna Group Full timeCesna Group is seeking a skilled HR Business Partner to support our business objectives. This role involves providing expert HR guidance to leaders and managers across the organization.The successful candidate will partner with stakeholders to develop and implement HR strategies that align with our company goals. They will also oversee the development and...
-
Human Resources Business Partner
9 hours ago
Brea, California, United States Affinity Full timeThe Regional Human Resources Business Partner at Affinity Group serves as a trusted advisor and consultant to region leadership, promoting alignment between HR initiatives and business objectives. This role plays a pivotal function in providing strategic HR guidance, managing complex employee relations issues, and maintaining legal compliance while fostering...
-
Administrative Assistant
4 weeks ago
Brea, California, United States Virtual Full timeJob Title: Office AdministratorVaco is currently seeking a highly organized and self-motivated Office Administrator to join our clients expanding organization.The Office Administrator will be responsible for delivering top-tier administrative support, welcoming and directing visitors, and efficiently handling phone calls and emails. Ideal candidates will...
-
Office Management Professional
2 hours ago
Brea, California, United States Vaco Full timeJob DescriptionVaco is seeking an experienced Office Administrator to join its team. The ideal candidate will possess exceptional organizational skills and be able to manage multiple tasks simultaneously.Responsibilities:Welcome and direct visitors to the designated area.Oversee office activities and operations to ensure efficiency and adherence to company...
-
Administrative Assistant
6 days ago
Brea, California, United States SERVPRO Full timeSERVPRO La Puente is hiring an Administrative Assistant Prior SERVPRO experience a PLUS Benefits Competitive compensation Superior benefits Career progression Professional development And moreAs an Administrative Assistant , you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional...
-
Construction Administration Specialist
3 days ago
Brea, California, United States Bowman Consulting Full timeIn this Construction Administration Specialist role at Bowman Consulting, you will be responsible for overseeing the construction process of complex infrastructure projects from start to finish. As an experienced professional with expertise in construction administration and management, you will ensure that projects are delivered on time, within budget, and...
-
Administrative Operations Coordinator
6 hours ago
Brea, California, United States Vaco Full timeJob SummaryVaco seeks a highly organized and self-motivated Office Administrator to deliver top-tier administrative support to its expanding organization.Key Responsibilities:Deliver exceptional administrative support to upper management.Manage office activities and operations to ensure efficiency and adherence to company policies.Conduct various clerical...
-
Regional Human Resources Business Partner
6 hours ago
Brea, California, United States Affinity Group Full timeBROAD FUNCTION AND SCOPE OF THE POSITION: The Regional Human Resources Business Partner at Affinity Group serves as a trusted advisor and consultant to region leadership, promoting alignment between HR initiatives and business objectives.This role plays a pivotal function in providing strategic HR guidance, managing complex employee relations issues, and...
-
Administrative Assistant
3 weeks ago
Brea, California, United States Vaco Full timeJob Title: Office Administrator Vaco is currently seeking a highly organized and self-motivated Office Administrator to join our clients expanding organization.The Office Administrator will be responsible for delivering top-tier administrative support, welcoming and directing visitors, and efficiently handling phone calls and emails. Ideal candidates will...
-
Administrative Assistant
14 hours ago
Brea, California, United States Vaco Full timeJob Title: Office Administrator Vaco is currently seeking a highly organized and self-motivated Office Administrator to join our clients expanding organization.The Office Administrator will be responsible for delivering top-tier administrative support, welcoming and directing visitors, and efficiently handling phone calls and emails. Ideal candidates will...
-
Regional Human Resources Business Partner
22 hours ago
Brea, California, United States Affinity Group Full timeJob Description Job Description BROAD FUNCTION AND SCOPE OF THE POSITION: The Regional Human Resources Business Partner at Affinity Group serves as a trusted advisor and consultant to region leadership, promoting alignment between HR initiatives and business objectives. This role plays a pivotal function in providing strategic HR guidance, managing complex...
-
Brea, California, United States Primary Talent Partners Full timeAbout Primary Talent Partners:We are a dynamic company that provides top talent to meet the ever-changing needs of our clients. Our mission is to connect the best candidates with the most innovative companies. We pride ourselves on delivering exceptional service and fostering long-term relationships with our clients and partners. Join us in shaping the...
-
Corporate Office Manager
2 days ago
Brea, California, United States Ventura Foods Full timeAbout the PositionThis is an exciting opportunity to join our team as a Strategic Facilities Leader, overseeing the administration of our corporate offices and driving improvements in facility operations.The ideal candidate will have extensive experience in facility management, with a proven track record of strategic leadership and team development.Oversee...
-
Salesforce Administrator
3 weeks ago
Brea, California, United States Hinderliter de Llamas & Associates Full timeCompany Overview The HdL Companies help cities, counties and special districts maximize revenues through research and discovery efforts, financial and economic analysis, and provision of software that supports local government operations in a variety of important ways. We are regarded as a leader, occupying a specific niche in the financial services sector...
-
Salesforce Administrator
7 days ago
Brea, California, United States Hinderliter de Llamas & Associates Full timeCompany Overview The HdL Companies help cities, counties, and special districts maximize revenues through research and discovery efforts, financial and economic analysis, and provision of software that supports local government operations in a variety of important ways. We are regarded as a leader, occupying a specific niche in the financial services sector,...
-
Salesforce Administrator
4 weeks ago
Brea, California, United States Hinderliter de Llamas & Associates Full timePosition Title: Salesforce Administrator (Hybrid) Requisition ID: 1210 Location: Hinderliter de Llamas & Associates HQ Brea CA, Brea, CA, US Salary_Range: $72,945.66 To $80,000.00 Annually Description: Company Overview The HdL Companies help cities, counties and special districts maximize revenues through research and discovery efforts, financial...
-
Workplace Culture and Compliance Officer
3 days ago
Brea, California, United States DHD Consulting Full timeAbout the PositionDHD Consulting is seeking an experienced HR professional to join our team as a Workplace Culture and Compliance Officer. In this role, you will be responsible for developing and implementing workplace culture and compliance strategies that support our company's growth and success.Key Responsibilities:Develop and implement HR policies and...
