Executive Administrative Assistant/Program Manager

17 hours ago

Hanscom Air Force Base, United States Top Secret Clearance Jobs Full time

About the job Executive Administrative Assistant/Program Manager
Top Secret Clearance Jobs is dedicated to helping those with the most exclusive security clearance find their next career opportunity and get interviews within 48 hours.

Torch Technologies has an exciting opportunity for an Executive Administrative Assistant/Program Manager providing support to the Command, Control, Communications, and Battle Management Division (C3BM).

Command, Control, Communications, and Battle Management (C3BM) has been tasked with delivering an integrated Department of the Air Force (DAF) Battle Network providing resilient decision advantage and enabling the USAF, USSF, Joint, and Coalition Force to win against the pacing challenge. C3BM supports execution in many different focus areas. C3BM's main efforts are Architecture and Systems Engineering (ASE), Operational Response Team (ORT), and multiple mission integration teams such as Air, Maritime and multiple acquisitions consisting of both the Advanced Battle Management System (ABMS) and Space.

The Contractor shall provide Administrative Support Specialist assistance that will provide a multitude of analysis, procedural competency, and process improvement strategies with increasing levels of responsibility). This includes staff support for the senior managers and members of the organizational staff. This includes but is not limited to researching and compiling information pertaining to certain projects/topics, reviews Contract Data Requirements List (CDRL) packages, prepares factual, clear, concise, complete, and appropriately coordinated written communications.

ResponsibilitiesThis position requires a highly motivated individual with administrative experience to include the below job duties:

  • Ensures the leadership is kept informed of all issues of interest that relate to the mission of the Division.
  • Monitors progress toward accomplishment of various taskings and initiatives.
  • Provides support by supplying the information and background for the preparation of program events.
  • Drafts documents for the approval and signature of leadership
  • Disseminates program policy and specific initiative guidance for members of the organization.
  • Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling, and set up of physical and virtual meetings and in support office staff and external participants.
  • Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy. Documentation may include but is not limited to attendance logs, minutes and/or action items with corresponding action officers.
  • Maintains scheduling documents and requirements for video and online conferencing set-up and execution, which may include but is not limited to the maintenance logs on the equipment, the corresponding instructions on equipment set up, and meeting execution.
  • Prepare correspondence, reports, papers, and briefings IAW applicable policies and templates.
  • Answer telephones, forward messages, and provide responses to routine queries.
  • Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspenses, and responses.
  • Provide inputs and recommendations regarding administrative and office management processes and procedures.
  • Assist with preparation of and updates to program office file management documents.
  • Prepare agendas, reports and briefings for staff meetings.
  • Assist Government with management of organization's workflow.
  • Maintain appointment calendars and conference room schedules. Assist with travel planning, travel arrangements and execution IAW with the Defense Travel Administrator's Manual utilizing the Defense Travel System
Minimum Required Qualifications:Citizenship: Must be a US citizen

Clearance: Must have and be able to maintain a Top Secret level clearance with SCI eligibility

Preferred Qualifications:Years' experience: 15 years of directly related experience, 8 years of which must be in the DoD

  • Familiar with cloud-based systems, including management and projection of cost and performance
  • Familiar with agile methods and CI/CD, DevSecOps and DevOps principals
  • Comprehensive knowledge of principles, policies and practices of systems acquisition and program management, as defined in DoDI 5000.02 and 5000.75, as well as knowledge of roles and relationships within the DoD and the Air Force
  • Possess knowledge of qualitative and quantitative techniques for gathering, analyzing, and measuring the effectiveness, efficiency and productivity of acquisition programs
  • Possesses the ability to effectively communicate orally and in writing, providing quality acquisition and program documentation including but not limited to briefings, documents, and plans
U.S. Citizenship Required for this Position: Yes

Job Type: Full time

Security Clearance : Tier 3/Secret

Schedule: (M-F; 8-5)

Work Location: Hanscom AFB, MA

Travel:

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