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Recreation and Parks Administrative Aide

2 months ago

Baltimore, United States Baltimore County, MD Full time
Salary: $15.76 - $25.11 Hourly

Location : Various locations throughout Baltimore County, MD

Job Type: NON-MERIT

Job Number: NM.102 06-24

Department: RECREATION & PARKS

Opening Date: 08/26/2024

Closing Date: Continuous

This job announcement may close at any time with little or no notice. Applicants are advised to apply promptly.

Regular schedule 34 hours per week. Plus County benefits.

Several Non-Merit Administrative Aide vacancies at various locations exist in the Baltimore County Department of Recreation and Parks.

Non-Merit positions are not classified within the Baltimore County Government Classification and Compensation Plan.

All interested candidates must apply at this time.

A referral list will be established based on the examination as outlined below.

Please Note: Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time.
Examples of Duties

Job Purpose
Under general supervision, performs comprehensive word processing, typing, and other clerical duties in support of an office.

Essential Job Duties
  • Greets and directs clients and visitors
  • Responds to inquiries of a routine nature regarding department programs and policies in person, by telephone or by regular or electronic mail
  • Uses automated office systems, such as email, calendar/scheduling, Microsoft Desktop Publishing, and word processing computer software to prepare a variety of flyers, letters, memos, meeting schedules, and other material from draft or specific instructions
  • Creates, duplicates, and distributes flyers, letters, memos, and other documents
  • Establishes and maintains confidential alphabetical, chronological, or subject matter files and records
  • Assists with registration of programs and/or special events
  • Assists in preparation of personnel related documents and forms
  • Operates office machinery, such as computers, photocopiers, fax machines, calculators, telephones, scanners, and printers
Examples of Other Duties
Creates and maintains office spreadsheets, databases and logs to track data using Microsoft Excel. Maintains calendars, schedules appointments and meetings, and reserves meeting room facilities or space. Performs other related duties as required.

NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for this position. They may not include all of the essential job functions of this position. Each position may not be required to perform all of the essential job functions listed.
Qualifications

Education and Experience
High school diploma or an appropriate equivalent;
Plus
At least one (1) year general clerical experience in a position that requires significant time spent creating and/or transcribing documents using word processing software, and extensive telephone and in person customer service interaction.

Additional education related to secretarial/word processing may be substituted on a year-for-year basis for the required experience.

Knowledge, Skills and Abilities
Knowledge of modern office methods and procedures, including filing systems
Knowledge of spelling, grammar, and arithmetic
Knowledge of creating flyers and other marketing materials using Microsoft Publisher desktop publishing
Knowledge of word processing
Skill in the operation of office machines as listed in essential duties
Skill in the use of word processing software
Skill in responding to inquiries and handling routine complaints
Ability to communicate effectively
Ability to perform basic mathematical computations
Ability to set up and maintain paper and electronic filing systems
Ability to use automated office systems
Ability to establish and maintain effective working relationships
Ability to type from plain copy at a rate of 40WPM

EXAMINATION PROCEDURES
Applicants meeting required qualifications as stated above may be scheduled for a written test to assess customer service skills; and a computer based test to assess competency in Typing, Windows file management, Microsoft Word, Excel, and Publisher.
Conditions of Employment

Positions may require working fixed shifts (Monday - Friday) or rotating shifts, which may include at least two weeknights, and may include weekends or holidays, when necessary.

Physical and Environmental Conditions
The job duties of this position are essentially sedentary with occasional walking and/or lifting or other restricted physical activities.

Positions are located in recreation community offices in parks or campuses and may be an isolated, secluded and/or solitary work environment.

Employment Background Investigation
Applicants selected for employment with Baltimore County must successfully complete an employment investigation, including, but not limited to criminal background, education, and fingerprinting checks.

Employment Benefits for Non-Merit or Non-Classified, Part-Time Employees

Baltimore County General Government offers the following benefits to part-time, non-merit or non-classified employees. New employees are eligible for benefits upon hire, unless noted otherwise.

Equal Opportunity Employer
Baltimore County is an equal opportunity employer and encourages minority, female and disabled applicants.

Smoke free workplace
All Baltimore County offices are smoke free.

Drug free workplace
Baltimore County provides a drug free workplace. Prospective employees are required to submit to urinalysis drug testing as part of the pre-employment physical examination.

Employee Assistance Program
Our Employee Assistance Program provides confidential and professional assessment and referral assistance for employees and eligible dependents in the household who are experiencing personal problems that may be affecting work performance, job satisfaction, or overall quality of life.

Health Insurance
In order to qualify for health insurance benefits (medical, prescription, dental and vision insurance), part-time employees must be scheduled for four (4) full work days plus two (2) hours each week.

Health Insurance benefits elected become effective the first day of the month following the date of hire if the employee has completed online enrollment prior to that date. New employees must enroll within thirty (30) calendar days of hire. Plans offered include:

Medical, Prescription, Dental and Vision insurance.

Flexible Spending Accounts
Opportunity to set aside pre-tax dollars, through payroll deduction, for eligible unreimbursed medical care expenses and/or dependent care costs.

Life Insurance
In order to qualify for life insurance benefits, part-time employees must be scheduled for four (4) full work days plus two (2) hours each week.

Employees may elect basic term life insurance for themselves equal to one time the employee's annual salary, rounded to the next higher $1,000. Employees contribute a portion of the premium through monthly payroll deductions. The County also offers an Additional/Employee paid Life Insurance plan with coverage up to $100,000.

Retirement
Employees are required to participate in the Baltimore County Employees' Retirement System, with very limited exceptions.

Paid Leave
Sick Leave - Monthly sick leave earnings prorated based on the number of hours worked per week. No maximum on accrual. Accrued balance can be applied toward service credit at retirement.

Vacation Leave - Monthly vacation leave earnings prorated based on the number of hours worked per week. Earnings increase after five, ten and fifteen years of service generally.

Holidays - Part-time 30 to 39 hour non-merit or non-classified employees will generally be paid for ten holidays per calendar year. Other part-time, non-merit or non-classified employees working 29 hours per week or less will receive two paid holidays per calendar year. These holidays are the Christmas holiday and the Independence Day holiday.

Bereavement Leave
Jury Leave
Military Leave

Baltimore County Employees Federal Credit Union
Membership in Baltimore County Employees Federal Credit Union offers a full range of savings programs, loans, checking, direct deposit, payroll deduction, savings bonds, and other financial services.

Direct Deposit
Payroll through direct deposit to the financial institution selected by employee is required.

Deferred Compensation
Nationwide Retirement Solutions offers a 457 retirement plan allowing for payroll contributions of tax deferred dollars to investment options of your choice.

Disclaimer

This is only a summary of benefits and policies in Baltimore County. Any benefit or policy may be changed at any time at the discretion of the administration. This summary does not constitute an express or implied contract, nor does it constitute a guarantee that your employment relationship will continue for any specified period of time or end only under certain conditions.

01

Instructions The purpose of the supplemental questions listed below is to further evaluate your experience and education to determine your eligibility for this job classification. Answer each question accurately and thoroughly. The experience you indicate in your responses to the supplemental questions must also be described, in detail, on the Work History section of this application. If you cite experience in your response that is not included on the Work History section of this application, your application may be considered incomplete and you may not receive further consideration for this position. Questions with text answers require you to include the name of the employer/organization and dates of the specific experience.
  • I have read and acknowledge the above instructions.


02

Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for this position. Applicants selected for an interview may provide a resume at that time.
  • I have read and acknowledge the above statement.


03

Are you currently a merit (full-time), non-merit (part-time), or temporary employee of the Baltimore County General Government?Employees of Baltimore County Public Schools, Baltimore County Public Library, Baltimore County's court systems or Baltimore County Community College and employees of temporary services used by the County are not considered employees of the Baltimore County General Government.
  • Yes
  • No


04

Positions may require working fixed shifts (Monday - Friday) or rotating shifts, which may include at least two weeknights, and may include weekends or holidays, when necessary.Are you willing and able to accept these conditions of employment?
  • Yes
  • No


05

Multiple positions This posting may be used for multiple Recreation & Parks Administrative Assistant positions. The knowledge, skills and/or abilities required for each position may vary. Answer each question accurately and thoroughly so that this application can be considered for positions that most closely match your qualifications.
  • I have read and acknowledge the above statement.


06

R&P Admin Aide Positions are located in recreation community offices in parks or campuses where the R&P Administrative Aide may be working alone. These offices may be an isolated, secluded and/or solitary work environment.Are you willing to accept a position that may require working alone in an isolated, secluded and/or solitary work environment?
  • Yes
  • No


07

R&P Administrative Aide Select the choice that best describes your education and experience. Please attach proof of education to the application
  • High school diploma or equivalent; plus at least one (1) year general clerical experience in a position that requires significant time spent creating and/or transcribing documents using word processing software and extensive telephone and in-person customer service interaction.
  • 11th grade plus at least 3 years' general clerical experience in a position that requires significant time spent creating and/or transcribing documents using word processing software and extensive telephone and in-person customer service interaction.
  • High School diploma or equivalent and completion of 30 or more college credits.
  • Associate's degree or 60 college credits.
  • Bachelor's degree.
  • Not applicable: I do not have any of the above combinations of education and experience.


08

Provide specific example(s) of the experience you cited in the previous question. Include the employer(s) and date(s) you performed these duties. If you chose "I do not have the above combinations of education and experience for this position" in the previous question, respond by entering N/A to this question.

09

R&P Administrative Aide Select the choice that best describes the type of work (volunteer or paid) where you gained the experience you selected in the previous question.
  • Administrative Assistant
  • Secretary
  • Office Assistant
  • Receptionist
  • Office Clerk
  • Dispatcher
  • Call Taker
  • Bank Teller
  • Data Entry
  • Cashier
  • Retail Sales
  • Waiter/Waitress
  • Other (describe in detail in next question)
  • I am substituting 1 year post high school education related to word processing and secretarial skills for the required experience.
  • Not applicable: None of the above


10

If you chose "Other" in the previous question, describe the type of work (volunteer or paid) where you gained the experience.

11

Education Substitution Applicants substituting specialized education/training and/or a college degree for the required experience must provide proof of that education/training and/or degree.
  • I understand that I must provide proof of my specialized education/training and/or a college degree to meet the required qualifications.
  • I am not substituting education/training for the required experience for this position.
  • Not Applicable


12

Provide specific example(s) of your telephone and in person customer service interaction(s).Include the employer(s) and dates(s) you performed these duties. If you are "substituting education" or "not applicable" in the previous question, respond by entering N/A to this question.

13

Word Processing Select the option that best describes your experience using Microsoft Word or other word processing software.
  • Create, format, modify, merge, track changes to and print text documents, outlines, tables, charts, labels, envelopes, forms and other documents.
  • Create, format, modify and print letters and other text documents.
  • No Experience using word processing software.


14

Provide specific example(s) of the documents you created and/or transcribed using word processing software when performing the job duties.Include the employer(s) and dates(s) you performed these duties. If you chose "substituting education" or "not applicable" in the previous question, respond by entering N/A to this question.

15

E-mail Please select the E-mail/Scheduling/Calendar software you have regularly used for at least one (1) year in a full-time (minimally 30 hours/week) work, volunteer or school environment.
  • GroupWise
  • Outlook
  • Other E-mail and Schedule/Calendar Software.
  • I have not regularly used E-mail/Scheduling/Calendar software.


16

Email/Calendar Select the choice that best describes your experience using Outlook or other e-mail/calendar software.
  • Maintain calendars for multiple users; schedule events; create, send and receive email correspondence with attachments.
  • Schedule events; create, send and receive email correspondence with attachments.
  • Create, send and receive email correspondence.
  • No experience working with maintaining Email/Calendar software.


17

Bi-lingual Select the language(s), other than English, in which you are proficient in reading, writing and/or speaking.
  • Spanish
  • Russian
  • Other
  • Not Applicable


18

If you chose "Other" in the previous question, list the languages other than Spanish, Russian or English with which you are proficient in speaking, reading and/or writing.

19

Positions maybe located in recreation community offices in parks or campuses and may be an isolated, secluded and/or solitary work environment.Are you willing and able to accept these conditions of employment?
  • Yes
  • No


20

The job duties of this position are essentially sedentary with occasional walking and/or lifting or other restricted physical activities.Are you willing and able to accept these conditions of employment?
  • Yes
  • No


21

Applicants selected for employment with Baltimore County must successfully complete an employment investigation, including, but not limited to criminal background, education, and fingerprinting checks.Are you willing and able to accept these conditions of employment?
  • Yes
  • No


22

I understand I am responsible for maintaining the accuracy of my contact information, including my street address, my e-mail address, and my contact telephone numbers. My failure to maintain accurate contact information may result in my not receiving information, regarding this job announcement and/or may result in my not being further considered for this employment opportunity. To update this information visit www.governmentjobs.com, click on the "career seekers" link, and follow the prompts.
  • I have read and acknowledge the above instructions.


Required Question