Sr. Administrative Assistant, Physical Plant

3 weeks ago

Alvin, United States Alvin Community College Full time
Salary: See Position Description

Location : Alvin Community College - Main Campus

Job Type: Full-time (Staff)

Job Number: FY2324-181

Department: Office of Administrative Services

Division: Physical Plant

Opening Date: 05/28/2024

Job Summary

Minimum Salary $37,123.24
Salary offer commensurate with education and related experience.

This is a Full-Time Clerical position that supports the Physical Plant Department.

APPLICATION STATUS

Your application status will be updated throughout the review process. If your application is still in progress, your application has not been reviewed by the hiring department. Should a review of your application result in the intent to pursue your candidacy, you will be contacted by phone or email for an interview.

TERMS OF EMPLOYMENT
Requires flexible work schedule to meet program needs, which may include working days, evenings and/or weekends.

If a degree, certification or licensure is required, the provision of official transcripts, licensure and/or certifications must be received in the Office of Human Resources within (30) days of hire.

Applicants with academic credentials from non-U.S. accredited institutions are required to have their coursework evaluated in terms of U.S. "equivalency." All international credential evaluations must be conducted by one of the companies affiliated with the National Association of Credential Evaluation Services, Inc. (NACES®) in order to be considered for a faculty position. Applicants bear the responsibility of requesting, paying associated fees, and obtaining an original transcript evaluation for submission to the Office of Human Resources. Please refer to the NACES® website for further information ().

Alvin Community College (ACC) is an equal opportunity institution and does not discriminate against anyone on the basis of race, religion, color, sex, pregnancy, gender equity, sexual orientation, parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service or veteran's status.

This is a security sensitive position and requires a criminal history and/or motor vehicle records check.
Essential Duties

This position aids and supports all Physical Plant departments. This position assists the physical plant departments in all clerical and business facets of maintenance and operation of the college campus in all phases of operational campus services and daily office functions. This position is also responsible for scheduling and coordinating facilities on campus with college personnel. This requires a great deal of diplomacy and organizational skill, and provides a high-quality professional working relationship with the public

ESSENTIAL DUTIES AND RESPONSIBILITIES
  • Serves as the first point of contact for the Physical Plant by greeting and determining the business nature of callers and visitors in order to direct them to the appropriate employee or office. Handles inquiries by telephone or in person from individuals with concerns or requests about the environment within the college campus. Dispatches or assigns work orders to the appropriate person or department involved in the task to be completed.
  • Distributes weekly utilization reports to appropriate departments.
  • Keeps apprised of appointments and meetings for Supervisors in the Physical Plant.
  • Compiles, types, logs, and files all correspondence for the Physical Plant and serves on committees as appointed.
  • Utilizes software for work order system, inputs data and creates reports as needed.
  • Types and attains proper authorizations for purchase orders, and bookstore charges for the Physical Plant. Prepares direct pay forms.
  • Processes travel requests for the Physical Plant. Coordinates accommodations, transportation, registration, and advances for employee's travel. Types travel requests and obtains proper authorizations.
  • Maintains and orders office supplies, Home Depot and Amazon orders for the Physical Plant.
  • Monitors reservations for special set up procedures pertinent to housekeeping, environmental programming, electrical services, and the arrangement of any furniture or special seating arrangements.
  • Receives, records, and relays all immediate or emergency requests for environmental temperature control, pest control, housekeeping problems, grounds maintenance, and construction problems to the appropriate department.
  • Assists the Physical Plant in evaluating production and assists in the revision of procedures.
  • Assists in preparing government reports and documentation concerning energy conservation.
  • Assists with maintaining an inventory control of all consumable items in all areas including Housekeeping, Grounds Maintenance, Building Maintenance, Environmental Systems, and Transportation.
  • Data entry for schedules pertaining to preventive maintenance on Environmental systems, safety systems, water systems, vehicle maintenance, grounds equipment and other systems pertinent to the continued operation of the college.
  • Files all updated Material Safety Data Sheet (MSDS) notebook for all departments within the Physical Plant.
  • Assists with record management.
  • Cross training with switchboard.
  • Other duties as assigned.
WORK ENVIRONMENT

The incumbent typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. Incumbent may encounter frequent interruptions throughout the work day.

PHYSICAL DEMANDS
The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend or lift up to twenty (20) pounds
Minimum Qualifications

REQUIRED QUALIFICATIONS
  • High School Diploma or GED
  • Three (3) years of experience in an office administration environment
KNOWLEDGE, SKILLS, AND ABILITIES
  • Proficiency in filing techniques and data processing.
  • Must have a working knowledge of calculator, copy machines, Excel, Word, and other office equipment.
  • Demonstrate efficiency in various computer software programs required.
  • Requires the ability to interpret the college's policies, rules, and regulations in response to queries from others.
  • Ability to intelligently converse with vendors, screen vendors as necessary and communicate professionally the need or lack thereof for vendor services. Ability to communicate regarding price inquiries and the purchasing of materials.


Welcome to Alvin, Texas Located twenty five miles southeast of Houston in northeast Brazoria County, on land originally granted to the Houston Tap and Brazoria Railroad, Alvin is home to 28,377 residents and has much to offer our citizens and visitors alike.
The College
Alvin Community College is a public community college in Brazoria County, Texas. We provide educational opportunities in workforce training, academics, technical fields, adult basic education, and personal development.

Alvin Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees and certificates.

Vision Statement

"Alvin Community College will provide high-quality academic, technical and cultural educational opportunities that promote student success, enhance quality of life and support economic development."

Mission Statement

"Alvin Community College exists to improve the lives of its students and community by providing affordable, accessible, inclusive, high quality and innovative academic, technical and cultural educational opportunities for the diverse communities it serves."

Benefits
Alvin Community College provides comprehensive, competitive, and affordable benefit programs to meet the needs of our employees. The College offers a variety of health insurances, retirement, optional retirement plans, generous paid leave and holidays, wellness leave, an employee assistance program, and more.

Please view our for more information and eligibility requirements.

01

Do you have a high school diploma or GED?
  • Yes
  • No


02

Do you have three (3) years of experience in an office administration environment?
  • Yes
  • No


03

Are you proficient in filing techniques and data processing?
  • Yes
  • No


04

Do you have working knowledge of calculator, copy machines, Excel, Word, and other officeequipment?
  • Yes
  • No


05

Do you have a demonstrated efficiency in various computer software programs?
  • Yes
  • No


06

I acknowledge my application, resume and/or supplemental documents all match and provide the same and consistent information; ensuring that beginning and end dates are in the MM/YYYY format.
  • Yes
  • No


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