Human Resources Administrative Assistant

2 weeks ago

Alvin, United States Alvin Community College Full time
Salary: See Position Description

Location : Alvin Community College - Main Campus

Job Type: Full-time (Staff)

Job Number: FY2324-188

Department: Office of Human Resources

Division: Human Resources

Opening Date: 06/03/2024

Job Summary

Minimum Salary $33,671.87Salary offer commensurate with education and related work experience.

This is a Full-Time Clerical position that supports the Human Resources Department.

APPLICATION STATUSShould a review of your application result in the intent to pursue your candidacy, you will be contacted for an interview.

TERMS OF EMPLOYMENT
Requires flexible work schedule to meet program needs, which may include working days, evenings and/or weekends.

Requires the provision of official transcripts and/or certifications within (30) days of hire.

Applicants with academic credentials from non-U.S. accredited institutions are required to have their coursework evaluated in terms of U.S. "equivalency." All international credential evaluations must be conducted by one of the companies affiliated with the National Association of Credential Evaluation Services, Inc. (NACES®) in order to be considered for a faculty position. Applicants bear the responsibility of requesting, paying associated fees, and obtaining an original transcript evaluation for submission to the Office of Human Resources. Please refer to the NACES® website for further information ().

Alvin Community College is an equal opportunity institution and does not discriminate against anyone on the basis of race, religion, color, sex, pregnancy, gender equity, sexual orientation, parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service or veteran's status.
This is a security sensitive position and requires a criminal history and/or motor vehicle records check.

Essential Duties

The Human Resources (HR) Administrative Assistant is crucial in supporting various HR functions and relevant administrative tasks. The ideal candidate will have excellent organizational and communication skills, attention to detail, and the ability to handle multiple tasks efficiently in a busy environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Administrative Support:
  • Filing and Data Entry: Maintain and organize employee files, both physical and electronic. Ensure accurate and timely data entry into HR systems and databases.
  • Front Desk Duties: Greet and assist guests and employees at the HR front desk. Answer phones, monitor the HR email inbox, respond to routine inquiries and direct/escalate questions or issues to the appropriate staff, when required.
  • General Clerical Assistance: Provide general clerical support for the HR team and Vice President including but not limited to scheduling meetings, preparing correspondence, coordinating travel arrangements, and mail distribution.
HR Support:
  • Benefits and New Employee Folders: Create and maintain comprehensive benefits and new employee folders. Ensure all necessary documentation is included and up-to-date.
  • Employee Onboarding Assistance: Assist with the onboarding process for new hires, ensuring all new hires complete the electronic onboarding forms, preparing packets for data entry and scheduling appointments for I-9 certification.
  • Event Setup and Coordination: Assist in the planning and execution of HR-related events, such as New Employee Orientation, training sessions and employee recognition events. Help coordinate logistics, setup, and teardown for these events, as needed.
  • Special Projects: Provide support for special projects as assigned.
  • Other duties as assigned.
WORK ENVIRONMENT
The incumbent typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. Incumbent may encounter frequent interruptions throughout the work day.

PHYSICAL DEMANDS

The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend or lift up to twenty (20) pounds.

Minimum Qualifications

REQUIRED QUALIFICATIONS
  • High school diploma or equivalent.
  • Minimum of 2 years of administrative experience.
KNOWLEDGE, SKILLS, AND ABILITIES
  • Strong organizational and time management skills.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to maintain confidentiality and handle sensitive information with a high level of professionalism and discretion.
  • Strong attention to detail and accuracy.
  • Should have a welcoming and professional demeanor with a focus on providing excellent customer service to employees and visitors.
  • Demonstrates respect, cooperation, and works collaboratively with the HR team, ACC campus community, and external communities and partners.
  • Proactive approach to tasks and problem-solving.
Preferences
  • Associate's degree or higher in Human Resources or related field.
  • Administrative experience in a human resources environment or similar setting.
  • Current Human Resources certification, such as PHR, SPHR, SHRM-CP, or SHRM-SCP.
  • Bilingual English/Spanish skills.


Welcome to Alvin, Texas Located twenty five miles southeast of Houston in northeast Brazoria County, on land originally granted to the Houston Tap and Brazoria Railroad, Alvin is home to 28,377 residents and has much to offer our citizens and visitors alike.
The College
Alvin Community College is a public community college in Brazoria County, Texas. We provide educational opportunities in workforce training, academics, technical fields, adult basic education, and personal development.

Alvin Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees and certificates.

Vision Statement

"Alvin Community College will provide high-quality academic, technical and cultural educational opportunities that promote student success, enhance quality of life and support economic development."

Mission Statement

"Alvin Community College exists to improve the lives of its students and community by providing affordable, accessible, inclusive, high quality and innovative academic, technical and cultural educational opportunities for the diverse communities it serves."

Benefits
Alvin Community College provides comprehensive, competitive, and affordable benefit programs to meet the needs of our employees. The College offers a variety of health insurances, retirement, optional retirement plans, generous paid leave and holidays, wellness leave, an employee assistance program, and more.

Please view our for more information and eligibility requirements.

01

Do you have a high school diploma or equivalent?
  • Yes
  • No


02

Do you have an Associate's degree or higher in Human Resources or related field?
  • Yes
  • No


03

Do you have two (2) years of administrative experience?
  • Yes
  • No


04

Do you have administrative experience in a human resources environment or similar setting?
  • Yes
  • No


05

Do you hold a current Human Resources certification, such as PHR, SPHR, SHRM-CP, or SHRM-SCP?
  • Yes
  • No


06

If you answered YES to the above question, please indicate which certification(s).

07

Are you bilingual in English/Spanish?
  • Yes
  • No


08

I acknowledge my application, resume and/or supplemental documents all match and provide the same and consistent information; ensuring that beginning and end dates are in the MM/YYYY format.
  • Yes
  • No


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