Administrative Assistant

13 hours ago


Suffern, United States The Salvation Army Eastern Territory Full time
Overview

We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing essential administrative support. This position requires a detail-oriented individual with strong communication skills and the ability to manage multiple tasks efficiently.

Responsibilities
  • Provide administrative support to the Assistant Training Principal for Administration (ATPA) daily with confidence, good judgment, and professional acumen.
  • Maintain the integrity and responsiveness of the ATPA’s office to the Cabinet, Department Heads, Commands/Divisions, and Territorial Headquarters by providing timely information dissemination and following protocols.
  • Daily correspondence, open mail, review and distribute to designated departments, and prioritize items for ATPA response/signature.
  • Provide data entry and maintenance support for the CFOT’s digital calendar.
  • Ensure correspondence prepared for ATPA’s signature is accurate and ready for release.
  • Draft and prepare routine correspondences (hard copy or email) on behalf of the ATPA and as requested.
  • Maintain files relating to the ATPA’s office – All departments and bureaus, as requested.
  • Update and maintain ATPA Smart Data activity.
  • Coordinate and maintain reservations of CFOT locations – Chapel, Staff Dining Room, Watson Gym
  • Assist the ATPA in preparing agendas and minutes for the Executive Council through TSAMM.
  • Draft the approved Executive Minutes Summary for release and provide backup support when requested.
  • Collaborating with the TP Office and the ATPA, maintain and update schedules and information relating to strategic events, such as New Officer Orientation.
  • Provide support in answering routine inquiries from Officers in the absence of the ATPA using good judgment.
  • Provide Proof of Residency letters for local libraries, schools, and chapters as requested.
  • Ordering name tags for all Officers.
  • Provide coverage for Front Office Staff as needed.

Academic Support

  • Assist in gathering resources for classes as requested.
  • Assist in creating or updating PowerPoint presentations for ATPA Classes.
  • Provide support in uploaded material and grades in NEO platform, as requested.

Cadet Support

  • Assist the ATPA with Immigration paperwork for Cadets.
  • Work closely with Finance staff to secure OPT or EAD application payment processes.
  • Provide letters of support to cadets and their families for international travel
  • Ordering all plates and awards given during the Cadet Recognition Lunch, including the CFOT Display Wall plaques.
Qualifications

Bachelor's degree (B. A.) from a four-year college or university and three to five years related experience or equivalent combination of education and experience.

Qualifications

  • Strong proficiency in office management software.
  • Excellent proofreading skills with keen attention to detail.
  • Ability to handle multiple priorities while maintaining a high level of organization.
  • Exceptional communication skills, both written and verbal.
  • Bilingual – English and Spanish (preferred).
  • Research competencies.


  • Suffern, New York, United States Berkovitch & Bouskila PLLC Full time

    At Berkovitch & Bouskila PLLC, we are seeking an experienced Contract Administrator Assistant to join our team. The ideal candidate will have a strong background in administration and be able to manage multiple tasks simultaneously.The estimated salary for this position is $60,000 - $80,000 per year, depending on experience.Job Description:Provide...


  • Suffern, United States RJ Block Management Full time

    Job DescriptionJob DescriptionJoin our dynamic property management team and play a crucial role in ensuring the smooth operation of our properties as an Administrative Assistant in our leasing department. If you are an organized, bilingual professional with a passion for providing excellent customer service, we would love to hear from...


  • Suffern, New York, United States RJ Block Management Full time

    At RJ Block Management, we are seeking an organized and bilingual Administrative Assistant to play a crucial role in ensuring the smooth operation of our properties.Job SummaryCoordinate with and support employees to maintain a positive work environment.Establish and maintain good relations with tenants through exceptional customer service.We estimate the...


  • Suffern, New York, United States RJ Block Management Full time

    We are seeking a skilled Bilingual Administrative Assistant to join our RJ Block Management team. As a key member of our leasing department, you will play a vital role in ensuring the smooth operation of our properties. Your primary responsibilities will include coordinating with employees, supporting the team, and maintaining resident files. You will also...

  • HR Assistant

    2 weeks ago


    Suffern, New York, United States Dasmen Residential Full time

    Job OverviewDasmen Residential seeks an experienced HR Associate to provide administrative support to the HR department in Suffern, NY. This role involves assisting with various projects, including recruitment, training, and employee relations.


  • Suffern, New York, United States Berkovitch & Bouskila PLLC Full time

    Job SummaryWe are looking for a Commercial Litigation Assistant to provide administrative support to our legal team, including lawyers and paralegals. The ideal candidate will have excellent attention to detail and the ability to work in a fast-paced environment.


  • Suffern, New York, United States RJ Block Management Full time

    Job SummaryRJ Block Management is seeking a highly skilled and bilingual Leasing Department Assistant to provide administrative support to our property management team. In this role, you will be responsible for coordinating with employees, establishing and maintaining good relations with tenants, maintaining and updating resident files, and providing...


  • Suffern, New York, United States Berkovitch & Bouskila PLLC Full time

    Job Title: Legal AssistantJob SummaryWe are seeking a highly skilled Legal Assistant to join our team at Berkovitch & Bouskila PLLC. The ideal candidate will have excellent organizational skills, strong communication abilities, and the ability to work effectively in a fast-paced environment.Estimated Salary:$62,000 - $82,000 per year, depending on...

  • Legal Assistant

    17 hours ago


    Suffern, United States Berkovitch & Bouskila PLLC Full time

    Job DescriptionJob DescriptionAbout the jobWe are a boutique litigation firm specializing in commercial litigation and Judgment enforcement. The ideal candidate will be responsible for effective case management and be required to multi-task and assist in multiple matters simultaneously. This individual will communicate frequently with the clients and...


  • Suffern, New York, United States RJ Block Management Full time

    Job OverviewWe are seeking a detail-oriented and customer-centric Property Operations Assistant to join our team at RJ Block Management.Key Responsibilities:Assist employees in managing day-to-day operationsMaintain accurate and up-to-date resident recordsProvide exceptional customer service through various communication channelsCollaborate with management...


  • Suffern, New York, United States Rosenberg Maternal Fetal Medicine Full time

    About the RoleRosenberg Maternal Fetal Medicine seeks a skilled Medical Receptionist to provide top-notch patient care and administrative support. This is a fantastic opportunity to work in a dynamic healthcare environment.Key Responsibilities:Answer phone calls and respond to patient inquiries in a friendly and professional manner.Organize and maintain...


  • Suffern, United States Crothall Healthcare Full time

    Job DescriptionJob Description Crothall Healthcare Salary:  72,000 -77,000Other Forms of Compensation:  Pay Grade: 12  Crothall Healthcare is a Compass One Company that provides specialized, high-quality, innovative, and responsive support services exclusively to the healthcare industry. Crothall serves many of the Top 100 Hospitals throughout its over...


  • Suffern, New York, United States RJ Block Management Full time

    About the RoleWe are looking for a detail-oriented and proficient Bilingual Administrative Assistant to support our property management operations. In this role, you will be responsible for communicating effectively with tenants, clients, and vendors, as well as maintaining and updating resident files, providing administrative support to the leasing...

  • Operations Manager

    2 weeks ago


    Suffern, New York, United States Crothall Healthcare Full time

    Estimated salary for this role is $62,500 per year.Crothall Healthcare is a leading provider of specialized support services to the healthcare industry. With over 1300 healthcare service teams across 46 states, we have established ourselves as a trusted partner to many of the Top 100 Hospitals in the country.About CrothallCrothall Healthcare is a Compass One...


  • Suffern, New York, United States Creative Financial Staffing Full time

    We are seeking an Accounting Professional to join our team in our Suffern office.About the OpportunityThis is a part-time position, with a maximum of 15 hours per week, offering flexibility to choose your own days and times of work.Friendly atmosphere with a team-oriented staff.ResponsibilitiesAssist with bookkeeping responsibilities, including accounts...


  • Suffern, New York, United States Northern Metropolitan Center Full time

    Experienced LPN Required for Long-Term Care FacilityNorthern Metropolitan Residential Healthcare Facility, located in Monsey, NY, is seeking an experienced Care Manager Professional to join our multidisciplinary healthcare team.About the Job:Provide direct patient care, including wound management and medication administration.Supervise Certified Nursing...


  • Suffern, United States Wyndy LLC Full time

    Responsible for coordinating safe and efficient transportation services to schools in Suffern, NY. - Oversee daily transportation schedules and routes - Collaborate with school administrators to address student transportation needs - Ensure compliance with state and district transportation policies and regulations - Coordinate and supervise school bus...


  • Suffern, New York, United States Crothall Healthcare Full time

    Crothall Healthcare is a leading provider of healthcare support services, operating in over 1300 locations across the United States. We are seeking an experienced Assistant Housekeeping Services Manager to join our team.The successful candidate will be responsible for directing and leading all aspects of the operational needs of the Housekeeping Department....


  • Suffern, New York, United States Mount Sinai Hospital Full time

    About the JobAs a Service Management Coordinator at Mount Sinai Hospital, you will play a crucial role in delivering exceptional patient care. You will serve as a liaison for patient care activities, ensuring coordination of care around the course of the patient visit and subsequent interactions between visits.We are seeking a highly skilled professional...


  • Suffern, New York, United States Mount Sinai Hospital Full time

    About the Role:We are seeking a highly skilled Patient Care Coordinator to join our team at Mount Sinai Hospital. As a Patient Care Coordinator, you will play a crucial role in the delivery of healthcare services for patients within the assigned area.Key Responsibilities:Provide administrative assistance to our providers, nurses, medical directors, and case...