Extra Help
3 weeks ago
This Position is temporary, non-benefits eligible, and is limited to 900 hours.
Hiring Department: Hospital Observation Unit
Location: Chicago, IL USA
Requisition ID: 1021943
Posting Close Date:
About the University of Illinois Chicago
UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
Description:
Position Summary
The Extra Help Business Administrative Associate (Day Shift) will provide administrative support to the Director of Patient Care Services, using initiative, independent judgment and discretion concerning priorities with a high degree of specialization.
Duties & Responsibilities
Position Responsibilities: Provides administrative supervision of daily activities of the division, including management of projects, programs, maintenance of office area and supplies. Plans a variety of office support functions designed to maintain effective office procedures and workflow. Responsible for the retention and security of essential records and reports. Coordinates the preparation and review of various administrative, personnel and other reports. Analyze and gather data from Kronos, Banner, HireTouch, Epic, and other systems Provide data requests that pertain to market trends, revenue, cost and activity, and financial reports Management of unit payroll, staffing, and scheduling process Assists with the department's TJC preparations and provides ongoing support. Represents the division on various internal/external committees as required of position Coordinates staff/council meetings and all meeting communication. Prepares agendas and meeting minutes. Responsible for distribution of minutes. Provides reports on detailed analyses for department work flows, prepares surveys, business planning and strategy presentations. Acts as a liaison for the Division of Med-Surg with other hospital departments in order to accomplish work objectives. Responsible for scheduling and updating the Director's calendar as well as her direct reports. Assists the Director's direct reports when their administrative support is out of the office. Maintains personnel records and completes HR transactions such as separation, resignations, recruitment, and retirement of staff. Facilitates affiliation agreements and contracts between the Division of Med-Surg and outside vendors. Insures all contracts and University policies and procedures, as well as Federal and State regulations are adhered to as it pertains to the Director's direct reports and unit management related issues. Assists with office tasks, sorting mail and other general support staff functions, including ordering supplies, office maintenance and maintenance of office equipment. Responsible for completing all projects assigned by the Director in a timely manner. Provides advice and consultation regarding the interpretation of University and department policies and procedures. Identifies and recommends areas to improve office efficiency: Assesses needs, identifies required resources, and recommends approaches to implement. Reconciliation of University Procurement/Travel cards. Process staff reimbursements. Assists with developing departmental accounts; conducts budget transfers within various accounts and processes purchase orders and payments to vendors. Assist with property accounting. Assist the Director and his/her direct reports in projecting new FY year's budget and planning Assists the Director and his/her direct reports with identifying opportunities for productivity improvement and cost reduction initiatives
Qualifications:
Minimum Qualifications
Minimum Acceptable Qualifications:
- Bachelor's degree in business administration, management, or a field related to the position.
- Two (2) years of professional business, financial, and/or managerial work experience.
(NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.) - Based on position requirements, additional education, training, and/or work experience in an area of specialization inherent to the position may be required.
Preferred Qualifications
Preferred Qualifications Include:
• Knowledge of business and management principles involved in strategic planning, resource allocation,human resources modeling, leadership techniques, production methods, and coordination of peopleand resources.
• Knowledge of administrative and clerical procedures and systems such as word processing, managingfiles and records, data entry, designing forms, and other office procedures and terminology.
• Knowledge of technology including electronic equipment, computer hardware and software, and their applications.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
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