Extra Help

4 weeks ago

Chicago, United States University of Illinois Full time

**Extra Help - Program Coordinator - Environmental & Occupational Health Sciences**

**This Position is temporary, non-benefits eligible, and is limited to 900 hours.**

**Hiring Department**: Environmental & Occupational Health Sciences

**Location**: Chicago, IL USA

**Requisition ID**: 1025344

**Work Schedule**:
**Hours per Week**: 37.5

**Shift**:
**# of Positions**: 1

**Workplace Type**: Hybrid

**Posting Close Date**: 6/3/2024

**About the University of Illinois Chicago**

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.

**Description**:
Position Summary
The Extra Help Program Coordinator will support the Division in achieving strategic priorities by supporting activities necessary for the overall operations of an academic division, and regular engagement with external stakeholders and alumni, support the academic coordinator and faculty in hosting events, and other duties necessary to recruit prospective students and support current students throughout the academic year. S9he) will also provide overall administrative support for the Division upholding regular policies and procedures such as preparation and tracking of documents for promotion and tenure and administrative support for Division leadership, and will also support procurement and travel for faculty and staff across the Division. The Program Coordinator will perform duties that require strong organization and task management, oral and written communication skills, willingness to work in teams, and problem-solving skills.

Duties & Responsibilities
- Oversees the planning and implementation of special events. (5%)
- Coordinate unit meetings and events, including logistics, communications, agendas, supporting materials, conference room reservations, and, when needed, arranging for catering and IT needs. Record meeting minutes. (10%)
- Assist unit division director and faculty with administrative tasks, including preparing documents and scheduling calendars. (10%)
- Carry out purchasing and property accounting activities of the unit. Includes processing travel expenditures and reimbursements in the Chrome River System and maintaining all related records; making departmental purchases using P Card, T Card, and iBuy; reconciling transactions and maintaining purchasing records; working with faculty and vendors to set up purchase orders/contracts to support departmental activities and sponsored research; purchasing and installing computer software for faculty/staff. Also includes managing unit equipment management and property accounting records in FabWeb for SPHPI and SPHW building. (60%)
- Perform other related duties as assigned. (5%)
- Perform other related duties and participate in special projects as assigned.

**Qualifications**:
Minimum Qualifications
- Bachelor’s degree.
- A total of one (1) year (12 months) in education, training and/or work experience in the area of specialization inherent to the position. (Note: Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.)
- Based on position requirements, additional education, training, and/or work experience in the area of specialization inherent to the position, may be required.

Additional education, training and/or work experience in the area of specialization:
Preferred Qualifications- The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit _Required Employment Notices and Posters_ to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify._
- The university provides accommodations to applicants and employees. _Request an Accommodation_

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