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Licensing Assistant

2 months ago

Pawnee, United States Pawnee Nation of Oklahoma Full time
Job Details

Job Location
Pawnee Nation of Oklahoma - Pawnee, OK

Position Type
Full Time

Education Level
High School

Salary Range
$11.50 - $12.50 Hourly

Travel Percentage
Minimal

Job Shift
Day

Job Category
Admin - Clerical

Description

**The following supporting documents are required with application:
  1. College transcript and/or diploma,
  2. Resume,
  3. Certificate Degree of Indian Blood and/or tribal membership card (if claiming Indian Preference),
  4. DD214 Form (if claiming Veteran's Preference).
  5. VALID Driver's License
Methods to submit documentation are electronically (via email kl0840@pawneenation.org or attach to application), or submit hard copy to the Office of Human Resources

Job Title

Licensing Assistant

Department

Gaming

Supervisor

Licensing Manager

Position Overview

Under direct supervision of the Licensing Manager, the incumbent will assist with general administrative and clerical support services for the Gaming Commission and will also be responsible for assisting the licensing specialist in the licensing of gaming employees and vendors in accordance with Tribal, State, and Federal gaming licensing requirements.

Essential Functions
  1. Performs clerical duties assigned by the Licensing Manager that will include telephone reception, "requestor" in Microix for all office support activities (travel, invoices, etc.) orders office supplies and maintains supply cabinet in a neat and orderly fashion.
  2. Secondary function will be to provide support and backup for the Gaming Licensing Specialist in all aspects of the Gaming Licensing Specialist job duties and may interact with all casino personnel and vendors seeking gaming licenses.
  3. Maintains confidential gaming files and ensures accuracy and completeness of each file.
  4. Assists with investigations of gaming applicants by conducting thorough background investigations in accordance to Tribal, State, and Federal laws;
  5. May document and prepare investigative findings for review and approval by the Gaming Commission, as well as compose and process letters, memos, and reports.
  6. May ensure that license fees are tracked and paid in a timely manner.
  7. May ensure that all vendors whose business with the Pawnee Nation's gaming establishments meets or exceeds $25,000 are licensed in accordance with the Tribal-State Compact.
  8. Handles correspondence related to licensing and maintains strict confidentiality of all background information;
  9. Contributes to a team effort.
  10. Performs other duties, as assigned and within the scope of the position.
Qualifications

Educational Requirements

Minimum: High school diploma or GED.

Preferred: Associate degree or successful completion of a Vo-Tech Career Training Program in Business Administration or related field of study.

Experience Requirements

Minimum: One (1) year of directly related work experience.

Preferred: Three (3) years tribal government and direct work-related experience.

Knowledge, Skills, & Abilities

Computer:
  1. Proficiency in Microsoft applications, including Word, Excel, Outlook, Internet Explorer, Microix, Paycom, Share Point, etc;
  2. Proficiency in the proper use and operation of standard office equipment (fax, copier, telephone, shredding machine etc).
Communication:
  1. Ability to establish and maintain professional relationships.
  2. Ability to communicate effectively with co-workers, supervisors, external vendors, and other concerned parties.
  3. Skilled in the use of business communications (proper spelling/grammar);
  4. Skilled in the use of business arithmetic (accounting, etc).
Miscellaneous:
  1. Ability to pass a criminal background check.
  2. Ability to obtain a gaming license in accordance with National Indian Gaming Commission and State of Oklahoma standards.
  3. Must acquire knowledge of the Tribal-State Compact and National Indian Gaming Commission laws and regulations.
  4. Must acquire the ability to interpret and follow applicable federal, state, and local laws, regulations and requirements.
  5. Must possess the ability to interact and maintain good working relationships with individuals of varying social and cultural backgrounds.
  6. Must demonstrate strong organizational skills, with the ability to prioritize.
  7. Must possess the ability to meet deadlines and work well under pressure.
  8. Must acquire the ability to effectively conduct research, analyze information, interpret data, and prepare business reports.
  9. Must be available for work-related travel.
  10. Must maintain confidentiality.
  11. Must work independently.
  12. Must possess a valid Oklahoma drivers' license and be insurable with Pawnee Nation's insurance carrier.


Physical Demands

While performing the duties of this job, the employee regularly is required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee occasionally is required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment

Work is generally performed in an office setting with a moderate noise level. There is regular interaction with the public, other agencies, and employees. Tight time constraints and multiple demands from several people are common. Travel may be required for training, meetings, conferences, presentations, and other events

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