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Trade Show and Events Coordinator

1 month ago

Glendale, United States International Staff Consulting Full time

This is a contract job opportunity. potential for perm

Position: Trade Show and Events Coordinator - Remote 8866

Location: work remotely

Schedule: M-F, will be working someweekends for tradeshowsHours are approx. 9-4
Minimum requirements: 30 hours per week

Anticipated requirements: 40 hours per week + travel and onsite event management as needed

Projected duration: 12 months + potential for perm

Job code: CVDJP00028866

Benefits are available

W2 pay is $28 per hour

Full-time contractor position

Must have actual trade show experience in order to be considered.

Core Responsibilities

Strategy and Contracting: Support the marketing team's strategic objectives by curating impactful recommendations at relevant tradeshows and events. Manage contract negotiations for sponsorship agreements.

Scheduling and Planning: Maintain a focused calendar of tradeshows and events for the year; coordinate and lead planning schedule for each event, ensuring deliverables and tactics are executed on within required deadlines.

Team Coordination: Coordinate with cross-functional departments to select appropriate planning leads based on the event's focus and our strategic goals.

Logistics: Support logistical tasks as needed, including but not limited to: registration, show service rentals, catering and hospitality, meeting room coordination and hotel block management.

Budget Management: Oversee the budget for tradeshow and event attendance, ensuring cost-effectiveness and adherence to budgetary guidelines and limits.

Preparation of Materials: Ensure that all necessary materials, such promotional items, lead retrieval, and supplies are prepared and available for each event.

Post-Conference Reporting: Champion the post-event debrief process by collating, tracking, and reporting on critical metrics and outcomes. Lead debrief discussions with attendees to gauge feedback on participation.

Operational Administration: Support the Senior Event Manager by developing and steering Events team internal workstreams and processes to maintain the highest standards of support for the organization.

Required Qualifications

  • Minimum 5 years of experience planning and executing tradeshows, conferences, and events
  • Proven experience in the tradeshow and convention space; knowledge of systems, terminology, and onsite logistics
  • Skilled independent contributor comfortable collaborating in a remote office environment
•Exceptional organizational skills with a high-level attention to detail
•Well-versed in managing multiple projects simultaneously while strictly adhering to required deadlines
•Proficiencies in working across multiple project management tools and storage platforms such as: Outlook, Microsoft Teams, Smartsheet, and Sharepoint
•Ability to obtain and maintain a public trust clearance
•Legal authorization to work in the U.S

Ideal Candidate:
  • Experience supporting large, international tradeshows and meetings as well as regional, domestic conventions
  • Demonstrate excellent internal and external communication and interpersonal skills
  • A self-starter with a see it/own it/do it mentality who successfully contributes independently and as part of a larger team
  • Creative mindset with a passion for curating impactful event experiences
  • Proficiency with platforms including Smartsheet, Salesforce, and Zuant is preferred
  • Extensive working knowledge of MS Word, Excel, PowerPoint, Outlook, and SharePoint is desired
  • Experience supporting tradeshows and events in the healthcare, biotech, or pharma industry is preferred

Travel Requirements
•Domestic travel up to 20%, including weekends

Location
•Remote; must be located in the continental US