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Trade Show and Events Coordinator
1 month ago
This is a contract job opportunity. potential for perm
Position: Trade Show and Events Coordinator - Remote 8866
Location: work remotely
Schedule: M-F, will be working someweekends for tradeshowsHours are approx. 9-4
Minimum requirements: 30 hours per week
Anticipated requirements: 40 hours per week + travel and onsite event management as needed
Projected duration: 12 months + potential for perm
Job code: CVDJP00028866
Benefits are available
W2 pay is $28 per hour
Full-time contractor position
Must have actual trade show experience in order to be considered.
Core Responsibilities
Strategy and Contracting: Support the marketing team's strategic objectives by curating impactful recommendations at relevant tradeshows and events. Manage contract negotiations for sponsorship agreements.
Scheduling and Planning: Maintain a focused calendar of tradeshows and events for the year; coordinate and lead planning schedule for each event, ensuring deliverables and tactics are executed on within required deadlines.
Team Coordination: Coordinate with cross-functional departments to select appropriate planning leads based on the event's focus and our strategic goals.
Logistics: Support logistical tasks as needed, including but not limited to: registration, show service rentals, catering and hospitality, meeting room coordination and hotel block management.
Budget Management: Oversee the budget for tradeshow and event attendance, ensuring cost-effectiveness and adherence to budgetary guidelines and limits.
Preparation of Materials: Ensure that all necessary materials, such promotional items, lead retrieval, and supplies are prepared and available for each event.
Post-Conference Reporting: Champion the post-event debrief process by collating, tracking, and reporting on critical metrics and outcomes. Lead debrief discussions with attendees to gauge feedback on participation.
Operational Administration: Support the Senior Event Manager by developing and steering Events team internal workstreams and processes to maintain the highest standards of support for the organization.
Required Qualifications
- Minimum 5 years of experience planning and executing tradeshows, conferences, and events
- Proven experience in the tradeshow and convention space; knowledge of systems, terminology, and onsite logistics
- Skilled independent contributor comfortable collaborating in a remote office environment
•Well-versed in managing multiple projects simultaneously while strictly adhering to required deadlines
•Proficiencies in working across multiple project management tools and storage platforms such as: Outlook, Microsoft Teams, Smartsheet, and Sharepoint
•Ability to obtain and maintain a public trust clearance
•Legal authorization to work in the U.S
Ideal Candidate:
- Experience supporting large, international tradeshows and meetings as well as regional, domestic conventions
- Demonstrate excellent internal and external communication and interpersonal skills
- A self-starter with a see it/own it/do it mentality who successfully contributes independently and as part of a larger team
- Creative mindset with a passion for curating impactful event experiences
- Proficiency with platforms including Smartsheet, Salesforce, and Zuant is preferred
- Extensive working knowledge of MS Word, Excel, PowerPoint, Outlook, and SharePoint is desired
- Experience supporting tradeshows and events in the healthcare, biotech, or pharma industry is preferred
Travel Requirements
•Domestic travel up to 20%, including weekends
Location
•Remote; must be located in the continental US