Events Assistant

2 weeks ago

Green Bay, United States PMI Entertainment Group Full time
Job Details

Job Location
Resch Complex - On-Site - Green Bay, WI

Position Type
Full Time

Description

Job Title: Events Assistant
Department: Blue Green Events
Reports to: Senior Event Designer
Supervises Others: No
DOL Status: Full-Time
Exemption Status: Hourly; Non-Exempt

General Summary:
The Events Assistant will be responsible for working with the event departments to execute and complete successful trade shows, expos and all other events. Responsible for providing operational and administrative support to both event departments.

Job Duties:
  • Demonstrates and embodies the PMI Entertainment Group Culture and Customer Service values.
  • Serves as administrative support to the event departments.
  • Serves as a customer service resource regarding venue operations, events, and PMI staff.
  • Learn how to manage and operate Momentus.
  • Coordinate and communicate details to other departments to allow execution of events by participating in, but not limited to:
    • Participation in event planning sessions.
    • Day of event support (exhibitor check-in, equipment rental, problem solving, organizing, and tracking last minute changes, etc.).
    • Event week preparations (exhibitor packets, communications, set-up of event, work orders, etc.).
  • Coordinate and communicate details to exhibitors and sponsors.
  • Additional tasks and projects as needed to continue execution and growth of events.
  • Wordpress, Momentus, Network Drives, Microsoft Suite include Teams, Trello, social media including Facebook and Instagram, additional as necessary.
  • Participates as Manager on Duty (MOD) for events.
  • Assists with clerical duties such as note taking, copying, faxing, data entry, shredding and filing.
  • Gathers and reports event attendee numbers and other numbers as requested. Tracks trends and year over year data.
  • Maintains contract files and other related records.
  • Ensures certificates of insurance required are accurate, current, and in compliance with the contract.
  • Uploads all contracts and certificates of insurance into database (Momentus).
  • Compiles list/needs, distributes, collects, and organizes event signage.
  • Guides all aspects of material handling, including labeling, shipment distribution/collection, fee payments for exhibitors/vendors.
  • Creates individual event portals, monitors orders, and compiles list of needs for necessary department.
  • Confirms that box offices, show offices and green rooms are show ready.
  • Conducts pre-event walk through compiling list of operation and housekeeping needs that must be completed prior to client arrival.
  • Supports parking, catering, housekeeping, and operations departments guaranteeing the best possible client/vendor/guest experience.
  • Confirms the layouts, set ups, catering, etc. for all internal meetings and training sessions.
  • Monitors website event listings and presence (i.e., Resch Expo, Discover Green Bay, Wisconsin Meeting, etc.).
  • Responsible for following, observing, and participating in all company related safety programs, procedures, and training as well as reporting potentially unsafe conditions.
  • Maintains a neat, clean appearance and courteous communication with business contacts and public.
  • Performs all other duties and projects as requested.
Qualifications

Knowledge, Skills and Abilities Required:
  • 1-2 years in the events industry is preferred but not required.
  • Previous experience in an administrative role required. Administrative experience supporting multiple teams preferred.
  • Proficient skills in MS Office (Word, PowerPoint, Excel, Outlook, Teams) and ability to quickly adapt to new technologies.
  • Ability to review contracts and understand legal terms and verbiage.
  • Proficiency in proofreading, editing, spelling and grammar.
  • Excellent communication skills and the ability to work collaboratively with staff, clients, and vendors.
  • Excellent interpersonal skills and flexibility are required in dealing with a variety of people including the general public. Must be able to deal with patrons in a tactful and discretionary manner.
  • Requires ability to accurately give, receive, and analyze documents and information, formulate work plans, and prepare written materials within established timelines.
  • The ability to effectively present information and programs to individuals and groups is required.
  • Organizational skills required to set priorities and the ability to effectively schedule time and meet deadlines.
  • Analytical ability and problem-solving skills necessary to determine the appropriate course of action when resolving customer concerns.
  • Ability to be always enthusiastic and responsive to customer needs and portrays a positive image of the company.
  • Must be available to work some nights, weekends, and early mornings based on Company event schedule.
  • Must be able to operate a computer and standard office equipment such as calculator, copy machine, laminator, fax machine, etc.
Other Expectations:
  • Frequent mobility and/or sitting or standing required for extended periods of time.
  • Requires eye-hand coordination and manual dexterity sufficient to operate a computer and standard office equipment.
  • Requires hearing within normal range and eyesight correctable to 20/20 to read communications, reports, and computer terminals.
  • Must have the ability to occasionally push, pull and lift up to 50 pounds.

PMI Entertainment Group is an Affirmative Action, Equal Opportunity Employer

  • Events Coordinator

    3 days ago

    Green Bay, Wisconsin, United States American Red Cross Full time

    Job SummaryWe are seeking a highly skilled and experienced Events Coordinator to join our team at the American Red Cross. As an Events Coordinator, you will be responsible for planning, coordinating, and implementing successful fundraising events throughout Wisconsin.Key ResponsibilitiesPlan and execute special events, including vendor relationships,...

  • Event Planner

    2 months ago

    Green Bay, Wisconsin, United States Delaware North at Titletown Full time

    The Opportunity Delaware North Sportservice is hiring a full-time Event Planner to join our team at Titletown in Green Bay, Wisconsin. As an Event Planner, you will work with fellow team members and clients to plan and execute events at Titletown. You will use your organizational and time management skills to create lasting memories for guests attending a...

  • Event Operations Supervisor

    1 week ago

    Green Bay, Wisconsin, United States The Oneida Hotel Full time

    Job Overview:The Event Operations Supervisor is tasked with ensuring the smooth functioning of the Events Department, emphasizing cost management and outstanding guest experiences. This role encompasses overseeing all elements of events, including preparation, service, and post-event clean-up. The supervisor is responsible for recruiting, training,...

  • Sales and Event Coordinator

    3 days ago

    Green Bay, Wisconsin, United States Badger State Brewing Company Full time

    About the RoleWe are seeking a highly motivated and experienced Sales and Event Coordinator to join our team at Badger State Brewing Company. As a Sales and Event Coordinator, you will be responsible for selling and promoting our private event spaces, including the Barrel Haus, to potential clients.Key ResponsibilitiesDevelop and execute sales strategies to...

  • Events Coordinator

    4 days ago

    Green Bay, United States American Red Cross Full time

    Please use Google Chrome or Mozilla Firefox when accessing Candidate Home. By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world's largest humanitarian network? Join us-Where your Career is a Force for Good! Job Description: WHY CHOOSE...

  • Hospitality Events Coordinator

    2 weeks ago

    Green Bay, United States Gecko Hospitality Full time

    Job OverviewPosition: Banquet ManagerCompany: Gecko HospitalityWe are seeking a passionate and experienced Banquet Manager to lead our food and beverage services for various events. This role is essential in ensuring that our guests receive exceptional service during corporate gatherings, private functions, and social celebrations.About Us: At Gecko...

  • Event Services Manager

    1 week ago

    Green Bay, United States Gecko Hospitality Full time

    Job OverviewPosition: Banquet ManagerCompany: Gecko HospitalityWe are seeking a committed Banquet Manager who is passionate about delivering exceptional service to our guests. This role is crucial in maintaining our legacy of hospitality and ensuring that every event is a memorable experience.About Us: At Gecko Hospitality, we pride ourselves on creating a...

  • Private Event Sales

    7 days ago

    Green Bay, United States Badger State Brewing Company Full time

    A qualified candidate will have extensive sales experience working with interested parties for a variety of events including wedding receptions, tailgates, private corporate and charitable events, as well as large-scale events with up to 400+ attendees. This individual will be responsible for showing and selling the space we have to offer, primarily the...

  • Private Event Sales

    1 week ago

    Green Bay, United States Badger State Brewing Company Full time

    A qualified candidate will have extensive sales experience working with interested parties for a variety of events including wedding receptions, tailgates, private corporate and charitable events, as well as large-scale events with up to 400+ attendees. This individual will be responsible for showing and selling the space we have to offer, primarily the...

  • Security Event Staff

    3 days ago

    Green Bay, Wisconsin, United States AEG Full time

    Job Summary:This position is responsible for assisting in all aspects of stadium security. The work involves monitoring of fans and specific areas to ensure the safety and security of the facility and guests during events at Lambeau Field.Key Responsibilities:Must possess strong communication skills and the ability to interact with all guests at Lambeau...

  • Event Beverage Specialist

    2 weeks ago

    Green Bay, Wisconsin, United States Delaware North Full time

    About the RoleDelaware North Sportservice is seeking dedicated part-time Event Beverage Specialists to enhance our service at various events. In this role, you will be tasked with providing both alcoholic and non-alcoholic beverages while ensuring an outstanding experience for all guests.If you enjoy a dynamic work environment and are passionate about...

  • Stadium Security Personnel for Event Operations

    2 weeks ago

    Green Bay, Wisconsin, United States AEG Full time

    To be eligible for this position, please ensure that you complete the application process on the subsequent screen after clicking "Apply Now" above. COMPANY OVERVIEW: AEG is committed to providing a safe and secure environment for all guests during events. POSITION SUMMARY: This role is integral to maintaining the safety and security of the venue....

  • Security Event Staff

    5 days ago

    Green Bay, Wisconsin, United States AEG Full time

    Job SummaryThis position is responsible for assisting in all aspects of stadium security at Lambeau Field. The work involves monitoring of fans and specific areas to ensure the safety and security of the facility and guests during events.Key ResponsibilitiesMust possess strong communication skills and the ability to interact with all guests at Lambeau...

  • Security - Game Day Event Staff

    2 months ago

    Green Bay, Wisconsin, United States teamworkonline Full time

    Green Bay Packers Job PostingJOB SUMMARY: This position is responsible for assisting in all aspects of stadium security. The work involves monitoring of fans and specific areas to ensure the safety and security of the facility and guests during events at Lambeau Field. JOB RESPONSIBILITIES:Must possess strong communication skills and the ability to interact...

  • Security - Game Day Event Staff

    2 months ago

    Green Bay, United States teamworkonline Full time

    Green Bay Packers Job PostingJOB SUMMARY:  This position is responsible for assisting in all aspects of stadium security. The work involves monitoring of fans and specific areas to ensure the safety and security of the facility and guests during events at Lambeau Field.   JOB RESPONSIBILITIES: Must possess strong communication skills and the ability to...

  • Banquets Manager

    5 days ago

    Green Bay, Wisconsin, United States The Oneida Hotel Full time

    Job Summary:The Banquets Manager is responsible for ensuring the efficient operation of the Banquet Department with a focus on cost control and exceptional guest service. The banquet manager oversees all aspects of a banquet or event including set-up, serving, and cleanup. Banquet managers are in charge of hiring, training, coaching, disciplining, and...

  • Banquets Manager

    5 days ago

    Green Bay, Wisconsin, United States Aimbridge Hospitality Full time

    Job SummaryThe Banquets Manager is responsible for ensuring the efficient operation of the Banquet Department with a focus on cost control and exceptional guest service. The banquet manager oversees all aspects of a banquet or event including set-up, serving, and cleanup. Banquet managers are in charge of hiring, training, coaching, disciplining, and...

  • Administrative Assistant

    2 months ago

    Green Bay, United States Carnivore Meat Company Full time

    Job DescriptionJob DescriptionDescription:Join a pet-centric and compassionate organization led by a pet and people-loving CEO. We pride ourselves on our positive work environment and commitment to excellence in all that we do. If you are passionate about supporting others, meticulous in your work, and enjoy adding that extra special touch, we would love to...

  • Assistant Catering Manager, Lambeau Field and Titletown

    4 weeks ago

    Green Bay, Wisconsin, United States Delaware North Full time

    The Opportunity Delaware North Sportservice is searching for an Assistant Catering Manager to join our team at Lambeau Field and Titletown home to the Green Bay Packers As Assistant Catering Manager, you will be assisting with all catered events. You will be working with others in a cooperative manner, especially while working under pressure. If you have a...

  • Dishwasher-Steward Assistant

    12 hours ago

    Green Bay, Wisconsin, United States Aimbridge Hospitality Full time

    Job SummaryA Steward is responsible for maintaining cleanliness and proper storage of all china, glass, and silver, and ensuring the highest standards of sanitation. He/she is also responsible for assisting the kitchen staff in maintaining the cleanliness of the kitchen and all storage areas; specifically for cleaning all equipment, utensils, and the...