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Global Payroll Specialist

3 months ago

Melville, United States Accommodations Plus International Full time

The Global Payroll Specialist will administer payroll in accordance with all local, state and federal laws and regulations. This role will be the point person for payroll inquiries, analytics and ad hoc reporting. The ideal candidate will possess strong knowledge and experience in a global payroll environment, taking ownership of the payroll processes and upholding a high level of accountability for accuracy.

This position is hybrid with a minimum of 3 days at our headquarters in Melville, NY after the initial few weeks of training exclusively in office.

Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Prepare regular and off-cycle payroll for U.S. and Canada with timeliness and precision.
  • Manage time-keeping systems and review timecards biweekly for payroll processing.
  • Assist global HR team members in validating international payroll data and act as a liaison to PEO and EOR providers. Ensure internal payroll process compliance.
  • Work closely with HR and Finance to validate payroll data such as salaries, bonuses, and taxes to ensure compliance with applicable laws and company policies.
  • Act as a liaison between HR and finance to resolve payroll-related inquiries.
  • Preserve documentation to support payroll transactions and ensure it can be easily retrieved for review and audits.
  • Assist Finance with year-end balancing, reporting, and reconciliation.
  • Verify and reconcile various remittances such as garnishments, RRSP/401k, group insurance and benefit carrier invoices, WCB, EHT, etc.
  • Prepare and submit required tax filings and reports to tax authorities, EEOC and ACA reporting, annual Form 5500 filing and EHT filing.
Required Skills, Education and Experience
  • Bachelor's degree in finance, business administration, human resources or accounting.
  • Minimum 3-5 years' experience with full cycle payroll in US and Canada; additional experience in APAC and LATAM payroll a plus.
  • Proficient with Microsoft Office Suite. Advanced Excel skills are required.
  • Experience with HRIS systems, including ADP.
  • Portuguese language a plus.
  • Strong understanding of payroll processes and best practices.
  • In-depth knowledge of local and federal tax laws and regulations.
  • Works well in a team environment.
  • Process driven.
  • Solid time management skills, sense of urgency, detail-oriented, organization, and prioritization.
  • Proven ability to maintain a high degree of confidentiality relative to personal data, compensation data and employee benefits information.


Position Type and Expected Hours of Work
Full time, Monday through Friday, normal core business hours. Hybrid - minimum of 3 days in the office. Sporadic nights/weekends, if needed.

Supervisory Responsibility

None

Travel Requirements

None

Compensation

Good faith hourly pay rate range for this position is $28 - $32 an hour commensurate with years of experience and global experience.

Who We Are

API is the global leader for crew accommodation solutions, and we are changing the way businesses manage travel. Our technology platform streamlines the entire crew planning process, making day-to-day operations more efficient and elevating the crew layover experience. API's proprietary technology, mobile solutions and our experienced team are positioned to offer our clients a complete, end-to-end platform that integrates seamlessly into their process. We are looking for dynamic, creative, and tech savvy individuals to join our team. If you are passionate about hard work, providing impeccable service, technology, and solutions to our clients then API may be a great fit for you

Other Duties

Duties, responsibilities and activities may change at any time according to business needs.

The performance of additional responsibilities if you are designated as a Data Protection Champion (DPC), Senior Information Risk Owner (SIRO) or Information Assurance Accounting Officer (IAAO).

Work Environment

This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk; use hands to finger, handle or feel; and reach with hands and arms.

AAP/EEO Statement

Accommodations Plus International is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.