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Administrative Assistant

2 months ago

Monticello, United States System One Full time

System One is seeking an efficient and organized Administrative Assistant to join our team for a long-term contract position located in Monticello, MN. Administrative Assistant Responsibilities: Prepare and distribute paperwork packages for upcoming work, including work instructions, procedures, and qualifications for team members. Ensure all necessary documents are printed and organized for efficient workflow. Assist in scheduling tasks and appointments using Outlook. Manage scheduling conflicts and adjustments as needed to optimize productivity. Enter and organize expenses, including receipts and expense reports, to maintain accurate financial records. Handle various administrative tasks, such as filing, scanning, and email correspondence. Provide support to the team as needed to ensure smooth operations. Attend daily meetings with team supervisors/managers to understand daily tasks and provide assistance as required. Collaborate with existing administrative staff and interact with personnel from electrical and mechanical maintenance groups. Receive signed paperwork from maintenance personnel, ensure completeness, and submit for peer review. Scan and file paperwork into the system for record-keeping purposes. Be prepared to assist new managers/supervisors with ad hoc tasks and provide support to team members with changing priorities and requests. Administrative Assistant Qualifications: 1-2 years of experience in general administrative roles (receptionist, coordinator, etc.). Proficiency in Microsoft Office suite. Sociable and engaging personality with strong interpersonal skills. Ability to adapt to changing priorities and manage multiple tasks effectively. Well-organized with experience in filing and scanning documents. Experience supporting small to larger teams, preferably in a manufacturing or similar environment. Familiarity with SAP work management is a plus, but not required. Project Location: Monticello, MN 55362 Contract Duration: 12-months Pay Rate: $22.50 / HR M1