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Accounting Technician I/II

2 months ago

Elko, United States City of Elko Full time

Under immediate supervision or general supervision of the Accounting Manager, Senior Accounting Technician, or the Accounting Technician II, to perform a variety of technical accounting duties involved in the preparation, review, and maintenance of financial and statistical records including accounts payable, collections, utility billing, business licenses, dog licenses, building permits, and cashiering.

Accounting Technician I: This is the entry level in the Accounting Technician class series.

Positions at this level usually perform most of the duties required of the positions at the Accounting Technician II level, but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods.

Work is usually supervised while in progress and fits an established structure or pattern.

Exceptions or changes in procedures are explained in detail as they arise.

Since this class is often used as a training class, employees may have only limited or no directly related work experience. Exercises no supervision.

Accounting Technician II: This is the full journey level in the Accounting Technician class series.

Positions at this level are distinguished from the Accounting Technician I level by the performance of the full range of duties as assigned, working independently and exercising judgment and initiative.

Positions at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.

Positions in this class series are flexibly staffed and positions at the Accounting Technician II level are normally filled by advancement from the Accounting Technician I level with three years of experience and successful performance reviews.

When filled from the outside, the employee is required to have prior related experience, which allows the employee to meet the qualification standards for the Accounting Technician II level. Supervision Exercised: Accounting Technician I

EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Maintain and reconcile a variety of ledgers, reports and account records; examine and correct accounting transactions to ensure accuracy; prepare and post adjusting entries.

Gather, check, and tabulate data used in the preparation of records and reports; research background information and account histories.

Perform a variety of general clerical duties including typing, maintaining files and records, processing mail and ordering supplies.

Assist customers, departments, and employees by providing fiscal information, explaining procedures, and answering questions.

Prepare a variety of routine fiscal reports, statements, and schedules; assist in the preparation of new-year, mid year, and year end reports.

Establish and maintain complete files and records related to assigned function.

Operate modern office machines and equipment including calculating or adding machine, word processors, computers, typewriters, printers, copiers, calculators, and FAX machines; routinely use a full range of spreadsheet computer software applications.

Process cashier transactions, mailed payments, and drop off payments; balance and prepare daily deposit; run daily cash report; verify and balance cash received from other departments.

When assigned to accounts payable

:

Sort, audit, match and distribute invoices from vendors and service providers; confer with vendors regarding purchase orders, invoices and payments; review statements for accuracy and completeness; process invoices for approval for payment; prepare payments for mailing.

Monitor and balance various accounts verifying availability of funds and classification of expenditures.

Track fixed assets and input and maintain computer records.

Post transactions to accounts payable system; verify, correct and balance accounts payable system; generate checks; validate checks; match checks to vouchers; mail checks to vendors.

Maintain gas/oil and water/sewer inventory usage.

Maintain current vendor information including 1099 information.

Monitor and process travel expenses.

When assigned to collections

:

Perform customer service for City utility customers involving billing issues, new accounts, cancellations, and water, airport, business license, and occupancy permit fees; issue new account numbers, complete forms, and post to the system; research requests for account balances. Mail delinquent accounts and maintain documentation lists.

Receive and post payments for utility bills, business licenses, animal control, police, landfill, building permits, occupancy permits, and water, swimming pool, and airport fees.

Maintain cemetery records.

Sort, audit and match utility bills and payment checks; post payment to the system.

Disburse payment allocations to State for Justice Court assessments.

OTHER JOB RELATED DUTIES

Make deliveries/pick ups to bank, newspaper, attorneys, County, and other areas.

Perform related duties and responsibilities as assigned.

JOB RELATED AND ESSENTIAL QUALIFICATIONS

Knowledge of

:

Standard office procedures, methods and computer equipment.

Fundamental principles and procedures of fiscal record keeping.

Basic mathematical principles.

Principles and techniques used in dealing with the public.

Operate a motor vehicle safely.

Skill to

:

Operate modern office equipment including computer equipment.

Type and enter data at a speed necessary for successful job performance.

Operate a motor vehicle safely.

Ability to

:

Learn the procedures and functions of assigned position.

Learn and apply pertinent Federal, State, and local laws, codes, and regulations including administrative and departmental policies and procedures.

Learn to accurately tabulate, record and balance assigned transactions.

Work under supervision within a well-defined framework of standard policies and procedures.

Understand the organization and operation of the assigned department and the City necessary to assume assigned responsibilities.

Perform general clerical accounting work including maintaining appropriate files and compiling information for reports.

Respond to questions from the public and City personnel regarding policies and procedures for assigned area.

Perform mathematical computations quickly and accurately.

Plan and organize work to meet schedules and timelines.

Understand and follow oral and written instructions.

Communicate clearly and concisely, both orally and in writing.

Establish, maintain and foster positive and harmonious working relationships with those contacted in the course of work.

Accounting Technician II:

In addition to the qualifications for Accounting Technician I:

Knowledge of

:

Methods, practices, and procedures used in account record keeping pertinent to area of assignment including accounts payable, accounts receivable, cashiering, or utility collection and billing services.

Principles and procedures of financial record keeping, reporting, and databases.

Mathematical principles applied to financial and statistical record keeping.

Generally accepted accounting and bookkeeping principles and procedures and their application to accounting transactions and databases.

Modern office methods, procedures and equipment including computer programs and applications.

Automated financial management systems.

Cash handling and banking procedures.

Ability to

:

Interpret and apply bookkeeping principles and procedures involved in maintaining the control of records, financial statements, and databases.

Prepare and maintain a variety of routine financial statements, reports, records and files.

Examine and verify financial documents and reports.

Exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs.

Understand, interpret and communicate the payroll procedures, rules and regulations.

Experience and Training Guidelines

: Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities would be qualifying.

A typical way to obtain the knowledge, skills, and abilities would be:

Experience

: Accounting Technician I : One year of general clerical experience involving public contact and preferably including some financial record keeping. Accounting Technician II : Three years of increasingly responsible clerical accounting experience.

Training

: Accounting Technician I : Equivalent to the completion of the twelfth grade. Accounting Technician II : Equivalent to the completion of the twelfth grade supplemented by specialized course work in accounting or business practices.

License or Certificate

: Possession of, or ability to obtain, an appropriate, valid driver's license.

Special Requirements

: Essential duties require the following physical skills and work environment:

Ability to work in a standard office environment; ability to travel to different sites and locations. #J-18808-Ljbffr