Public Information

6 days ago

Washington, United States Snohomish County Full time

Snohomish County is located in northwest Washington between the Puget Sound and the Cascade Mountains. Just 15 miles north of Seattle, the county is rich in scenery and has a thriving economy. It is a great place to live, work, raise a family and play. The Snohomish County Prosecuting Attorney's Office offers outstanding benefits, stability, employer paid ORCA cards, and a friendly, diverse team atmosphere where employees are appreciated and make a real difference to the citizens of Snohomish County. We strive to not only provide a meaningful job, but a lifelong career. The Snohomish County Prosecuting Attorney's Office is responsible for prosecuting all adult and juvenile felony cases referred by county law enforcement agencies, and all misdemeanor and gross misdemeanor cases referred by the county sheriff, the State Patrol, all state agencies, and some cities who have contracted with the county for misdemeanor prosecution services. SELECTION PROCESS: Applications received Supplemental questions reviewed and scored for qualified applicants SME Review of applications Interviews of most qualified applicants Second Interviews may be given at management's discretion Offer SUPPLEMENTAL QUESTIONS Applicants are required to answer all of the supplemental questions. Please answer the supplemental questions in detail. They are scored based on the depth and range of experience you have for each activity/function. SALARY AND BENEFITS Snohomish County offers a generous compensation package, including benefits consisting of medical, dental, vision, FICA, Medicare, Washington State Paid Family and Medical Leave, PERS (pension) and disability insurance. In addition to these benefits, first year employees receive 96 hours of annual paid sick leave, 96 hours of annual paid vacation leave, 16 additional hours of annual floating holiday leave and 11 paid holidays. BASIC FUNCTION To administer the Department's comprehensive data, information and records management program in compliance with state laws, regulations and good business practices; to manage, process and track public records requests; to oversee and maintain the department's electronic data management system. STATEMENT OF ESSENTIAL JOB DUTIES Administers the public records request system; processes and tracks requests received; coordinates search and internal review of relevant records; prepares required redaction logs and letters; coordinates with other departments, the Public Records Officer and with the Prosecutor's Office when required; monitors departmental compliance with RCW 42.56, Public Records Act. Administers the department's paper and electronic records management program by analyzing users' needs for information and facilitating appropriate records processing, filing, indexing, retrieval, retention, storage and disposal. Develops short and long-range goals for the department's paper and electronic records management program; establishes, implements, evaluates, and revises work plans. Provides training and guidance to staff regarding record retention schedules, processing records for inactive storage or disposal, public records requests and data management. Develops and maintains departmental records retention schedules and guidelines; coordinates with the State archives as required and necessary; monitors department wide compliance. Provides departmental records and data collection support for litigation as directed; assists the Prosecutor's office by coordinating collection of information, data and records. Assists in the management of the department's records center. Develops, implements and maintains procedures, guidelines and controls for storage, retrieval, re-filing and tracking of inactive records; arranges facilities, packing, labeling and transfer of records. Coordinates with the County's Imaging Unit as needed, to facilitate the conversion of documents to electronic media. Assists internal and external users of department information and data resources by retrieving, researching, reproducing, and re-filing documents and reference materials. Identifies department's essential records and determines appropriate measures to provide protection; arranges for filming, scanning or other measures to protect essential records and secure backup copies. Advises managers and staff on various records management-related activities and issues, such as: files management; equipment use; new technology; records laws and regulations; or public disclosure requirements. STATEMENT OF OTHER JOB DUTIES Performs other related duties as assigned. Associate's degree in Public Administration or paralegal studies or related subject area; AND two (2) years of records management experience; OR two (2) years of experience as a Records Technician and/or Records Specialist with specific duties related to public records requests; OR any equivalent combination of training and/or experience that provides the required knowledge and abilities. Must pass job related tests. KNOWLEDGE AND ABILITIES Knowledge of: Washington State Public Records Act (RCW 42.56) comprehensive records management systems state laws and regulations regarding management of records micrographics, scanning, imaging and reprographic processes and techniques electronic records management standard office practices and procedures Ability to: analyze and develop appropriate systems for records management communicate effectively and courteously with peoples of diverse ethnic backgrounds, both orally and in writing effectively operate office computer and use appropriate application programs develop and maintain cooperative, effective working relationships with department and county staff and the public in order to provide fullest assistance and most timely possible action on public records requests maintain a positive attitude with customers and provide outstanding customer service handle multiple and competing deadlines and priorities, organize and manage workload, and make decisions necessary to respond to records requests in an expeditious manner work calmly under pressure to meet deadlines and cope with interruptions maintain strict confidentiality and exercise discretion and sound decision-making when handling sensitive documents SUPERVISION The employee reports to a work group lead or supervisor as assigned and may lead the work of other employees. Work is performed with considerable independence and is reviewed through status reports and meetings. WORKING CONDITIONS Work is performed primarily in an office environment. Snohomish County is an Equal Employment Opportunity (EEO) employer. Accommodations for individuals with disabilities are provided upon request. EEO policy and ADA notice #J-18808-Ljbffr

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