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Marketing Coordinator

2 months ago

Atlanta, United States Ware Malcomb Full time

The Marketing Coordinator provides support firmwide. Marketing functions include proposals, presentations, brochures, industry event registration & planning, photography coordination, website, social media, press/media, awards/rankings, videos, as well as other communication and marketing tools. A member of the Corporate Marketing Team, the Marketing Coordinator will frequently collaborate and communicate with the Corporate Marketing Team in the firm's headquarters in Irvine, California, as well as other office locations across the Americas.

Responsibilities:

    • Work with Marketing Leaders and Technical Staff to strategize and execute Request for Proposals, Request for Qualifications and Client Presentations.
    • Lead interview preparation process.
    • Serve as Marketing main point of contact for designated offices. Hold monthly touch base meetings to support overall marketing efforts and increase market visibility through media, press, photography, etc.
    • Be responsive to requests, promptly coordinate assignment with a scheduler and understand the key market types/projects in your region.
    • Responsible for maintaining library of professional project photography on asset management site (OpenAsset).
    • Assist BD leaders in adopting and using marketing technologies (such as HubSpot, OpenAsset and Vantagepoint) and ensuring processes are being implemented.
    • Assist with new team member onboarding.
    • Create project descriptions, case studies and blog posts.
    • Establish relationships with other marketing team members.
    • Provide mentorship to junior team members and engage them in company/team culture events.
Additional Responsibilities:
Produce customized brochures for various offices and upload them to intranet site. Coordinate professional photography of headshots and projects, including contracts and cost-sharing. Updating of marketing content on website and social intranet. Content creation, posting, and monitoring of regional social media channel. Information gathering and client approval requests for project and personnel press releases for various offices. Coordination, production and distribution of external communications (flyers, advertisements, emailers, video, etc). Lead preparation of award submittals and firm rankings. Drive or lead a marketing initiative from our annual action plan. Assist with research, collateral development and execution of marketing initiatives for new services and offices. Assist in client, competition, media and trends research. Data entry in Deltek VantagePoint and CRM database including client, project and employee information. Track and register Business Development Leaders for industry association events and conferences. Provide QA/QC review of fee proposals. Skills & Qualifications:
    • Minimum of 4 years of marketing experience in the AEC or professional services industries.
    • Bachelor's Degree in Business, Marketing, Communications or related field of study.
    • Expertise with Adobe InDesign and Microsoft Office software programs.
    • Experience with proposal/technical writing preferred
    • RFP/pursuit strategy expertise with client focused mentality.
    • Experience in A/E/C industry a plus.
    • Experience with Deltek Vision Database, HubSpot CRM and video editing a plus.
    • Excellent written, verbal and interpersonal communication skills.
    • Self-starter/proactive
    • Thrives under fast-paced environment
    • Positive, collaborative, team oriented and professional demeanor


Established in 1972, Ware Malcomb is a contemporary and expanding full service design firm providing professional architecture, planning, interior design, civil engineering, branding and building measurement services to corporate, commercial/residential developer and public/institutional clients throughout the world.

With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of commercial office, corporate, industrial, science & technology, healthcare, retail, auto, public/institutional facilities and renovation projects.

Ware Malcomb offers the best of both worlds - a small-office, supportive and nurturing work environment with large company resources and support - providing an amazing opportunity for professional growth. Ware Malcomb offers a wellness-focused company culture, competitive salary and overall benefits package.

Ware Malcomb is recognized as an Inc. 5000 fastest-growing private company and a Hot Firm and Best Firm to Work For by Zweig Group