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Process Control Administrator

3 months ago

Manteca, United States Delicato Family Wines Full time

Position Purpose

Under minimal supervision, the Process Control Administrator is responsible for maintaining bulk wine inventory movements to support Federal regulatory records. Collaborates with Compliance, Winemaking Planning. This position requires a high level of accuracy and attention to detail.

Functional Responsibility

Essential Duties

Authorizes wine movements, ingredient additions, and other winemaking processes to take place at all Delicato bonded facilities by using the DV System to verify the information received from the Cellar staff falls within established allowable tolerances. Reviews Production Orders to reduce complexity and mitigate associated inventory risk prior to authorizing starting status; may include corrective or preventative action. Monitors Production Order status (draft, open, released, printed, started) and completes line detail operations in DV System for all Delicato bonded facilities, resulting in the creation of government records to support Federal requirements. Collaborates cross-functionally, building effective working relationships with business partners in the Federal Compliance, Winemaking, Planning, and Cellar departments to respond to questions, provide recommendations, and achieve shared objectives. Evaluates and updates 'in process' Production Orders in support of end-of-month closing to ensure required government reporting can be executed by Federal Compliance and Accounting. Reconciles daily bottling for all Delicato bonded facilities; addresses potential gains/losses and requests regauges or recounts, where necessary; submits to Federal Compliance once complete to support government regulatory requirements. Works with the Federal Compliance Auditors to resolve identified discrepancies; may be responsible for correcting entries. Compiles bulk wine inventory documents, reviews for accuracy, and releases/delivers to Federal Compliance in support of Industry regulatory audits such as ISO, Food Safety, or TTB audits. Assists the department manager/supervisor in investigating processing discrepancies to resolve gauging and timing issues. Creates and updates Production Orders for all Delicato bonded facilities on behalf of Bottling, Lab, Planning, and Winemaking. Assists all Delicato bonded facilities with shipping and receiving by associating weigh tags to Production Orders. Assembles and reconciles daily harvest grape receiving crush order packets, related crush order reports, and weigh tags with DV System reports prior to delivering packets to Federal Compliance; where there are discrepancies, responsible for coordinating through resolution. Supports and backs-up Bulk Scale operations with coverage. Performs audits of the Device Net System to confirm refrigeration jackets are in the correct positions. Supports Materials Handler with verifying data and assist with entering ingredients into DV System to support Food Safety Certification. Provides aid in critical situations by being a contact point and hub for evacuation notification. Compiles tank variance information by researching historical wine movements in order to update the Tank Variance Book with accurate information.

Non-Essential Duties

*Other duties may be assigned

Minimum Requirements

Education and Experience High school diploma or GED equivalent; Associate's degree in Business or related field preferred. 2+ years in a compliance/process auditing role, preferably within the wine industry.

Knowledge, Skills, and Abilities Strong computer skills. Proficient in Microsoft Word, Excel, and Outlook and experienced with ERP (Enterprise Resource Planning) systems. Strong analytical skills; works effectively with numbers and spreadsheets. Highly detail oriented. Excellent communication skills, verbal and written. Strong customer service orientation; highly professional and pleasant disposition. Strong organizational skills; effective multitasker. Ability to prioritize and quickly access what needs to be done. Thrives well under pressure in a fast-paced environment. Effective team player; maintains a positive attitude.

Working Conditions

General office environment. Indoor and outdoor environment with exposure to the elements/temperature variations. Exposure to weather-related temperature & humidity extremes. Extended Hours. Shift Rotation. Work in close quarters or confined spaces. Exposure to varying levels of dust, chemicals, fumes, gases, and noisy equipment. Weekends as needed.

Work Standards

Acts in a manner reflective of the Company culture of High Moral Standards, Innovation and Continuous Evolution, Trust in Team, Continuous Improvement, and Sustainable Relationships. Communicates, interacts, and works effectively with others; receptive to feedback and coaching; voices concerns in a constructive manner. Demonstrates commitment to safety first; communicates safety concerns; promotes a safe work environment based on established safety standards and training. Follows all Company policies and procedures.

Additional Comments

Management retains the discretion to add to or change the duties of the position at any time.

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