Administrative Assistant/Receptionist

4 weeks ago

Matawan, United States SYNERGY HomeCare of Woodbridge Full time

SYNERGY HomeCare of Woodbridge -

 Summary:

The Administrative Assistant reports directly to the Administrator and is responsible for coordinating office tasks and activities of the SYNERGY HomeCare business. This position includes maintaining positive relationships with caregivers, clients, and office team members.

This position entails establishing a positive is the initial contact for intake and is responsible for making callers feel welcome and assisting with any questions or needs they may have. The Administrative Assistant will be responsible for helping as needed in areas of office organization, intake, scheduling, and cleanliness of office.

Qualifications:

     Knowledge of scheduling and on-call procedures (preferred)

     Customer services skills and phone answering management experience

     Proficiency in computer skills (Google Suite, Excel, Power Point, etc)

     Knowledge of scheduling software (eRSP or similar) or CRM preferred

     Well-honed time management skills

     Exemplary communication skills, both verbal and written

Essential Duties and Responsibilities:

     Operates multi-line phone system to receive and direct incoming calls. Obtains caller’s name and purpose of call

     Directs caller (if triage is established), records name, time of call and nature of call in online software

     May answer basic questions for caregiver applicants or prospective new clients

     May participate in the on-call rotation, answering after-hours calls

     Greets visitors and directs them to the appropriate individual

     Assists with any filing duties and a variety of other clerical duties as necessary

     Types email correspondence, reports and other documents as necessary

     Collects and distributes mail and messages

     Inventories, orders, organizes and stores all office supplies

     Assists in setting up for employee orientation and training

This job description is not intended to be all inclusive. The employee will be expected to perform other reasonable duties as assigned.

  • Receptionist Part Time

    4 weeks ago

    Matawan, United States Complete Care at Madison Full time

    **_WE PAY ON TIME!! COMPETITIVE SALARIES!!_** **_ WE PAY ON TIME!! COMPETITIVE SALARIES!!_** **UNDER NEW MANAGEMENT!** **APPLY FOR GREAT NEW PERKS!!!** **NOW HIRING: Receptionist (Part-time including weekends)** **Complete Care at Madison** **625 State Highway 34** **Matawan, NJ 07747** **Complete Care at Madison **is a Long Term Care facility that...

  • Receptionist (Part-time)

    4 weeks ago

    Matawan, United States Complete Care at Madison Full time

    _**WE PAY ON TIME!! COMPETITIVE SALARIES!!**_ - **WE PAY ON TIME!! COMPETITIVE SALARIES!!**_ **UNDER NEW MANAGEMENT!** **APPLY FOR GREAT NEW PERKS!!!** **NOW HIRING: Receptionist (Part-time including weekends)** **Complete Care at Madison** **625 State Highway 34** **Matawan, NJ 07747** **Complete Care at Madison **is a Long Term Care facility that...

  • Veterinary Receptionist

    1 month ago

    Matawan, United States Reid Hill Veterinary Clinic Full time

    Job Overview: We are seeking a Veterinary Receptionist to join our team. As a Veterinary Receptionist, you will play a crucial role in providing exceptional customer service and support to our clients and their beloved pets. This position requires strong communication skills, a passion for animal care, and the ability to multitask in a fast-paced...

  • Administrative Assistant

    4 weeks ago

    Matawan, United States Otteau Group, Inc Full time

    Job Overview: Otteau Group is a leading real estate valuation and consulting firm seeking an Administrative Assistant for our Matawan New Jersey office. The qualifications for this position include, but are not limited to: - Prior work experience in an administrative or support role - Strong communication and customer service skills. - Reliable, detail...

  • Bookkeeper/administrative Assistant

    1 month ago

    Matawan, United States Matawan-Aberdeen Public Library Full time

    The Matawan Aberdeen Public Library is seeking an organized and experienced Bookkeeper/Administrative Assistant to support the Library Director. The individual in this position is responsible for all financial record keeping, vendor relations, cash and bank deposit transaction reconciliation, monthly preparation of Board meeting financial reports, payment of...

  • Office Administrator

    3 weeks ago

    Matawan, United States Criterium-Hanna Engineers Full time

    Responsibilities: - Maintain, improve, and manage all aspects of the client relationship to meet or exceed revenue and profitability goals. - Assist in executing plans to build sales pipelines, acquire new clients, including identifying the most attractive prospects and cultivating relationships that deliver new, profitable revenue for the company. - Assist...

  • IT Systems Administrator

    1 week ago

    Matawan, United States STRESS CARE of NJ, Inc. Full time

    Join Stress Care of New Jersey and work with our* dynamic, caring and talented *professionals* while helping others!* Stress Care of New Jersey, LLC is a Behavioral Health and Addiction Treatment Center licensed by the State of NJ and accredited by The Joint Commission. At Stress Care, we provide a full range of Outpatient Services, including Psychiatric...

  • Substitute Clerical Personnel

    3 weeks ago

    Matawan, United States ESS Education Full time

    Substitute Clerical PersonnelAn ESS substitute clerical personnel provides administrative and other support to ensure the effective and efficient operation of the office or department and promotes a safe and orderly environment for students. Substitute clerical personnel are also known as secretaries, clerks, administrative assistants, and...

  • Substitute Clerical Personnel

    2 weeks ago

    Matawan, United States ESS Education Full time

    Substitute Clerical PersonnelAn ESS substitute clerical personnel provides administrative and other support to ensure the effective and efficient operation of the office or department and promotes a safe and orderly environment for students. Substitute clerical personnel are also known as secretaries, clerks, administrative assistants, and...

  • Office Assistant-full Time

    1 month ago

    Matawan, United States SYNERGY HomeCare of Woodbridge Full time

    **_Summary:_** The Office Assistant reports directly to the Administrator and is responsible for coordinating office tasks and activities of the SYNERGY HomeCare of Woodbridge business. This position includes maintaining positive relationships with caregivers, clients, and office team members. This position entails establishing a positive attitude in the...

  • Web Administration Intern

    2 months ago

    Matawan, United States K. Hovnanian Companies Full time

    K. Hovnanian Companies, LLC, a subsidiary of Hovnanian Enterprises, Inc., a well-respected publicly traded company, is looking for a Web Analyst Intern. Do you have a strong interest in the business side of information technology?The K. Hovnanian Corporate Web Team is looking for an adaptable team player who wants to enhance their education with hands-on...

  • Physical Therapy Aide

    4 weeks ago

    Matawan, United States Trinity Rehab Full time

    **Physical Therapy Aide | Part Time**: **PAY RATE: $15-$16/hr with potential for more commensurate to experience**: Trinity Rehab is seeking a Physical Therapy Aide for our busy outpatient physical therapy clinic. **Job responsibilities include, but are not limited to**: - Assisting Physical Therapists to help direct patients, set up/break down equipment -...

  • Physical Therapy Aide

    4 weeks ago

    Matawan, United States Trinity Rehab Full time

    Job DescriptionJob DescriptionPhysical Therapy Aide | Part TimePAY RATE: $15-$16/hr with potential for more commensurate to experiencewww.Trinity-Rehab.comTrinity Rehab is seeking a Physical Therapy Aide for our busy outpatient physical therapy clinic.Job responsibilities include, but are not limited to:Assisting Physical Therapists to help direct patients,...

  • Physical Therapy Aide

    2 weeks ago

    Matawan, United States Trinity Rehab Full time

    Job DescriptionJob DescriptionPhysical Therapy Aide | Part TimePAY RATE: $15-$16/hr with potential for more commensurate to experiencewww.Trinity-Rehab.comTrinity Rehab is seeking a Physical Therapy Aide for our busy outpatient physical therapy clinic.Job responsibilities include, but are not limited to:Assisting Physical Therapists to help direct patients,...

  • Office Coordinator

    6 days ago

    Matawan, United States Community Care Partners Full time

    **Job Summary**: We are seeking a detail-oriented and organized Office Coordinator to join our team. The Office Coordinator will be responsible for overseeing daily office operations, managing administrative tasks, and supporting various departments within the organization. **Duties**: - Answers the telephone promptly and courteously. - Responsible for...

  • Estimator

    3 weeks ago

    Matawan, United States K. Hovnanian Companies Full time

    K. Hovnanian is celebrating 60 years of quality and leadership in the home building and community development industry. Do you want to play a large role in those every day decisions that help build dream homes? It's the homes where people will raise their child, form their most important memories, plot the course for their future, spend quality time with...

  • Estimator

    2 weeks ago

    Matawan, United States K. Hovnanian Companies Full time

    K. Hovnanian is celebrating 60 years of quality and leadership in the home building and community development industry. Do you want to play a large role in those every day decisions that help build dream homes? It's the homes where people will raise their child, form their most important memories, plot the course for their future, spend quality time with...

  • Direct Support Professional

    3 weeks ago

    Matawan, United States MMD COMMUNITY CARE LLC Full time

    MMD COMMUNITY CARE LLCMMD Community Care is a New Jersey DDD (Division of Developmental Disabilities) approved statewide provider. We provide a high standard of Community Support, Respite, and Individual Support to Adults with disabilities.Our goal is to maintain the dignity of our clients by delivering excellent care to enable them to live safely and...

  • Direct Support Professional

    3 weeks ago

    Matawan, United States MMD COMMUNITY CARE LLC Full time

    Job DescriptionJob DescriptionMMD COMMUNITY CARE LLCMMD Community Care is a New Jersey DDD (Division of Developmental Disabilities) approved statewide provider. We provide a high standard of Community Support, Respite, and Individual Support to Adults with disabilities.Our goal is to maintain the dignity of our clients by delivering excellent care to enable...

  • Direct Support Professional

    2 weeks ago

    Matawan, United States MMD COMMUNITY CARE LLC Full time

    MMD COMMUNITY CARE LLCMMD Community Care is a New Jersey DDD (Division of Developmental Disabilities) approved statewide provider. We provide a high standard of Community Support, Respite, and Individual Support to Adults with disabilities.Our goal is to maintain the dignity of our clients by delivering excellent care to enable them to live safely and...