Office Coordinator

2 weeks ago


Matawan, United States Community Care Partners Full time

**Job Summary**:
We are seeking a detail-oriented and organized Office Coordinator to join our team. The Office Coordinator will be responsible for overseeing daily office operations, managing administrative tasks, and supporting various departments within the organization.

**Duties**:

- Answers the telephone promptly and courteously.
- Responsible for accurate documentation of intake information.
- Responsible for appropriate staffing of Aides and Direct Support Professionals.
- Responsible to notify Supervisor when patient is hospitalized.
- Responsible to notify Supervisor when applicable, any change in a patient or employee status.
- Responsible to be an advocate for patient and patient representatives.
- Responsible to maintain occurrence documentation in the office. Accountable for communication and documentation to Supervisor.
- Responsible for “on-call” when indicated on the on-call schedule.
- Responsible for the initial interview of Aides and Direct Support Professionals.
- Performs customer service functions by answering employee requests and questions.
- Completes Forms I-9, verifies I-9 documentation and maintains I-9 files.
- Assists with new-employee background checks.
- Assists with processing of terminations.
- Assists with the preparation of the performance review process.
- Schedules meetings and interviews as requested by hiring manager.
- Files documents into appropriate employee files.
- Assists or prepares correspondence as requested.
- Prepares new-employee files.
- Processes mail.
- Performs other related duties as assigned.

**Experience**:

- High School Diploma or equivalent experience.
- At least one year of related experience preferred

**Skills**:

- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Excellent time management ability to meet deadlines.
- Ability to function well in a high-paced and at times stressful environment.
- Proficient with Microsoft Office Suite or related software.

Pay: $18.00 - $20.00 per hour

Expected hours: 40 per week

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Referral program
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends
- On call

**Language**:

- Spanish (required)

Shift availability:

- Day Shift (preferred)

Ability to Relocate:

- Matawan, NJ 07747: Relocate before starting work (required)

Work Location: In person



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