Senior Academic and Faculty Affairs Project Manager

2 weeks ago

Englewood, United States CommonSpirit Health Full time

Overview:

CommonSpirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health. With more than 700 care sites across the U.S. from clinics and hospitals to home-based care and virtual care services CommonSpirit is accessible to nearly one out of every four U.S. residents. Our world needs compassion like never before. Our communities need caring and our families need protection. With our combined resources CommonSpirit is committed to building healthy communities advocating for those who are poor and vulnerable and innovating how and where healing can happen both inside our hospitals and out in the community.

Responsibilities:
Job Summary / Purpose

The Project Manager III, Academic and Faculty Affairs manages project management delivery and is considered a subject matter expert in project management principles, techniques and best practices. Under the direction of the System SVP, Academic and Faculty Affairs/Chief Academic Officer, Physician Enterprise, the individual in this role will be responsible for managing project plans, timelines, assignments, critical dependencies and key deliverables for all projects, initiatives and workstreams within the Academic and Faculty Affairs unit. The individual in this role must have the ability to manage multiple, complex, time-sensitive and simultaneous projects and workflows at once, while delivering accuracy, consistency and results. The Project Manager III, Academic and Faculty Affairs will provide project oversight for all projects within the unit to drive execution and continuous improvement. This role collaborates with several key units both within and outside of Physician Enterprise and will serve an integral role in advancing CommonSpirit Health as a leading learning health system.

Essential Key Job Responsibilities
  • Manage the project management delivery of all functions within the unit from inception to execution and post-implementation phase
  • Provide subject matter expertise in project management principles, techniques and best practices
  • Manage and influence cross-functional teams, including executive and senior leaders, key collaborators and stakeholders through principles of good leadership, with demonstrated credibility and excellence
  • Direct and consult as needed with project and/or working group team members, leadership and/or stakeholders in the preparation of documentation, deliverables, milestones, resources, schedules and budgets, as applicable, to enable project execution
  • Prepare relevant reports, slide presentations, data analysis and graphic visualization, including project status reports, timelines and other documentation
  • Prepare standard operational templates, workflow maps, process diagrams and related materials for current and forthcoming unit functions and projects
  • Perform required due diligence to inform project pre-planning phase
  • Manage timelines and relevant workflows to enable project execution
  • Operationalize system and dashboard for routine assessment and reporting of project risk status
  • Develop action plans to mitigate and proactively manage project timeliness and execution
  • Maintain timely and intentional communication with key stakeholders and collaborators for unit projects/initiatives, including when applicable, meeting and event coordination
  • Facilitate training within and external to unit to maximize operational effectiveness and efficiency
  • Maintain and apply organizational project management tools, software and portfolio for unit (e.g. SmartSheet, Tableau, Vizio, etc.)
  • Collaborate with academic partners and programs, educational program leaders and other enterprise stakeholders and business partners to execute an aligned strategy for academics across CommonSpirit
  • Develop relationships with national, regional and local leaders to advance work of the unit
  • Analyze and apply data to drive improvement and operational effectiveness
  • Collaborate with a dynamic and agile team to achieve unit goals
  • Seek and leverage opportunities to acquire additional subject matter expertise in related domains of academic medicine
  • Represent Academic and Faculty Affairs unit at the designation of the System SVP, Academic and Faculty Affairs/Chief Academic Officer
  • Execute additional duties, special projects and engagements as assigned by Academic and Faculty Affairs leadership
  • Travel expectations will include major departmental meetings, periodic system meetings, external conferences/meetings aligned with work of this unit and as designated by Academic and Faculty Affairs leadership


Qualifications:

Required Education and Experience

  • Required Bachelors Degree
  • Required Project Management Professional (PMP) or equivalent certification
  • Minimum 5+ years experience senior project management experience in academic and/or healthcare environment

Required Minimum Knowledge, Skills, Abilities and Training

  • Must have direct project management and/or consultative experience with certification in project management or related discipline
  • Experience in academic medicine and/or healthcare and leadership experience preferred
  • Must have high level of expertise and facility with various project management tools, processes and software (e.g., SmartSheet, Tableau, Vizio, etc.), data visualization and graphic representation, as well as PowerPoint/Google Slides, MS Word, advanced spreadsheet management and related software
  • Expert collaborator with ability to function with diplomacy and excellence in a complex, matrixed health system
  • Ability to consider, integrate and apply data to drive evidence-driven solutions aligned with both local and enterprise goals

Summary of Essential Cognitive Functions

  • Excellent interpersonal skills with high relational intelligence, the ability to promote effective collaboration between diverse and complex teams and with a commitment to excellence in individual and team performance
  • Outstanding oral and written communication skills, including the ability to present complex information succinctly across a broad spectrum of forums, including with senior and executive leaders
  • Exceptional interpersonal skills, superior organizational skills and efficiency, with meticulous attention to detail
  • Ability to meet critical deadlines, manage and execute to completion multiple complex tasks/projects independently, without direct supervision and with meticulous attention to detail
  • Strong work ethic, with ability to work with agility, flexibility, collaboratively and productively with organizational and external programs, partners and stakeholders
  • Accountable leader with demonstrated ability to use independent judgment to solve problems with diplomacy and discretion, including management of issues with a sensitive and/or confidential nature
  • Commitment to excellence in customer service
  • Ability to maintain and foster professionalism and respect in all interactions with both internal and external individuals and teams
  • Travel expectations will include major departmental meetings, periodic system meetings, external conferences/meetings aligned with work of this unit and as designated by Academic and Faculty Affairs leadership

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