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Personal Assistant to the CEO

3 months ago

New York, United States Hold Brothers Full time

The CEO of a global leading direct access trading firm is seeking a dedicated and proactive personal assistant to join his team of assistants part-time. This is a great internship-style opportunity that is ongoing to showcase strategic and analytical thinking abilities while juggling the private and professional needs of a very active executive. This is a position for someone who thrives in a fast-paced environment and has exceptional organizational skills.

Responsibilities

  • Manage both personal and professional tasks, which include reservations, appointments, and any household needs
  • Coordinate international and domestic travel logistics including flight itineraries, hotel reservations and car services.
  • Organize agendas, manage calendar and plan events while prioritizing competing demands
  • Prioritize and manage multiple projects simultaneously, maintaining diligent track of project timelines and deadlines
  • Conduct thorough research on various topics as needed, providing detailed reports and actionable insights to support the CEO's initiatives
  • Handle contract negotiations with third-party vendors, ensuring favorable terms and agreements
  • Wardrobe and style management, personal shopping, procuring, and audit of wardrobe from day to day and special event clothing
  • Perform general admin duties such as; recording meeting minutes, data entry, filing, copying, faxing, mailings, etc.
  • Prioritize and lead multiple projects at a time, keeping diligent track of project timelines and deadlines
  • Uphold a highly organized and detailed to-do list for both the CEO and business and taking careful note of important dates
  • Maintain diligent communication with the rest of the team and ensure all aspects of the business are on track
  • Monitor multiple social media accounts to help grow and expand online presence on existing and emerging social platforms
  • Additional Personal / Creative / Executive Assistant duties as needed
Requirements
  • Incoming Freshman of Sophomore pursuing a Bachelor's Degree from an accredited university
  • Must be able to provide SAT and/or ACT scores in order to be considered
  • Ability to provide clear and concise oral and written communication
  • A self-starter who is eager, optimistic, and has a "no task too small" mindset
  • Must be able to work 10-15 hours per week
  • Pays $39/ hour
  • Visa sponsorship available