AM Administrator, Order Processing

3 weeks ago


Houston, United States VetJobs Full time
Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

RESPONSIBILITIES:
  • Check commercial aspects of incoming purchase orders / Contract Review
  • Create, maintain, and process orders in the ERP system
    • Create an order and confirm the order
    • Order Verification and control
      • Budget/Cost allocation/updates
      • Review 3rd party vendor and Intercompany Invoices
    • Prepare and complete Invoicing
      • Create and/or review & verify the billing summary
      • Follow-up & invoicing of secondment
      • Warranty Cost Entries
      • Finalize Order
      • Follow-up revised PO from the customer, as required
    • Process Credit and Rebill
  • Customer Portal Administration (Invoices/Orders)
  • Follow-up Invoices / Accounts Receivables
  • On-site Administration
  • Order Processing related tasks support
    • Purchase Requisitions
    • Documentations
    • Reports
  • Back-up with holiday cover for the Administration Team
  • Carry out any other relevant duties as assigned.
  • Perform other work related tasks as assigned.
  • Comply with all NOV Company and HSE policies and procedures.
OPERATIONAL SKILLS:
  • Result-oriented
  • Multitasking abilities
  • Good time-management skills
  • Accuracy and attention to detail
  • Organized, structured & efficient
PERSONAL AND INTERPERSONAL SKILLS:
  • Team Player
  • Great interpersonal and communication skills
  • Energized by routines and Structured tasks set by management
  • Imbued with a strong sense of customer focus (internal/external)
  • Committed to self-improvement and development through the role
Additional Qualifications/Responsibilities

QUALIFICATIONS AND EXPERIENCE:
  • Bachelor's Degree or equivalent combination of education & experience (essential)
  • Proficient in MS Office (essential) - Excel Worksheet Knowledge
  • Written and verbal communication skills (essential)
  • Experience working within an Administrative team
  • Basic Accounting and Tax knowledge
  • ERP and relevant system knowledge


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