Facilities Coordinator

4 weeks ago

Cleveland, United States JLL Full time

Facilities CoordinatorCorporate Accounts Work Dynamics EMEAThe Facilities Coordinator plays a critical role in the smooth and efficient operations of the Work Dynamics business line. This position is responsible for coordinating and overseeing a range of facility-related activities, including maintenance, space planning, vendor management, and project coordination. The Facilities Coordinator ensures that workspaces are well-maintained, optimally utilized, and provide a productive environment for employees and clients.Key ResponsibilitiesSpace Planning and AllocationCollaborate with internal stakeholders to understand space requirementsCoordinate space allocation, moves, and relocationsEnsure offices and workstations are properly equipped and maintainedAssist with furniture procurement and installationMaintain accurate floor plans and space utilization recordsFacilities MaintenanceCoordinate with vendors and suppliers for routine maintenance and repairsPerform regular inspections of facilities and report any issues or deficienciesRespond to facility-related service requests in a timely mannerMonitor and schedule preventative maintenance activitiesDevelop and implement facilities maintenance schedules and proceduresVendor ManagementSource and evaluate vendors and service providersNegotiate contracts and service level agreementsManage vendor relationships, ensuring quality and timeliness of servicesMonitor vendor performance and address any issues or concernsProcess invoices and maintain financial records related to facility servicesProject CoordinationAssist with the planning and execution of facility-related projectsCoordinate with internal teams and external stakeholders to ensure project timelines and objectives are metTrack project progress and provide regular updates to managementManage project budgets and expensesEnsure compliance with relevant regulations and standardsHealth and SafetyEnsure compliance with health and safety regulations in the workplaceConduct regular inspections to identify and address safety hazardsDevelop and implement emergency response plans and proceduresCoordinate training programs for employees on safety and emergency proceduresMaintain accurate records of safety inspections and incidentsQualificationsBachelor's degree in Facilities Management, Business Administration, or related field (equivalent experience will be considered)Proven experience in facilities coordination or related roleSound knowledge of facility management principles and practicesExcellent organizational and multitasking abilitiesStrong interpersonal and communication skillsProficient in using facility management software and toolsAbility to work independently and as part of a teamStrong problem-solving and decision-making skillsFamiliarity with health and safety regulations and best practicesWhat we can do for you:At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.Apply todayLocation:On-site Warsaw, POL If this job description resonates with you, we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the tableJLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here .Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may contact us at Accommodation Requests . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.#J-18808-Ljbffr

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