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Part-time Administrative Assistant
2 months ago
St. Charles Community College is located just west of St. Louis, in the heart of growing St. Charles County. At St. Charles Community College, we have a passion for student success. We serve a growing diverse student population, and we are committed to increasing the diversity of our faculty and staff who will help prepare our students for a global society. Qualified candidates will have demonstrated success in serving diverse student populations.
We are seeking a Part-time Administrative Assistant for the School of Business, Technology, and Workforce Readiness.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Serves as the primary contact of information for faculty, students, colleagues, and visitors. Active contributor as a team member of the department in day-to-day operations, including customer service, preparation and distribution of documents, mail distribution, office supply ordering and inventory, equipment monitoring, performing related tasks and contributing to the overall efficiency and productivity of the academic school
- Assists the School Coordinator/Assistant Dean or other supervisor with the department's administrative activities by coordinating various administrative processes and projects.
- Establish and maintain various complex interrelated filing systems such as confidential records, and reports.
- Assists with employment processes to varying degrees.
- Enters data such as class assignments, semester schedules, and grades while monitoring registrations.
- Arrange and coordinate meetings, including reserving meeting rooms, sending invitations, and preparing materials and equipment.
- Assist in preparing documents, reports, and presentations, including formatting, proofreading, and ensuring documents meet the required standards.
- Ability to work under pressure in a fast-paced work environment; ability to handle multiple projects or duties simultaneously; Ability to responsibly provide assistance to other workers in the unit providing back-up support during busy periods.
- Ability to understand and follow college policies, guidelines, and procedures to meet organizational directives and goals.
- Ability to communicate in a positive and effective manner with diverse, multicultural stakeholders.
MINIMUM KNOWLEDGE AND EXPERIENCE
Associates degree and three (3) years of office experience, OR High School diploma or equivalent with a minimum of six (6) years of full-time related experience.
*Requires regular and predictable attendance
**Will be subject to a criminal background check
REPORTING RELATIONSHIP
Reports to School Coordinator/Assistant Dean; may vary based on organizational need.
