Accounts Payable Specialist

1 day ago Be among the first 25 applicants This range is provided by Tatum by Randstad. Your actual pay will be based on your skills and experience talk with your recruiter to learn more. Base pay range $70,000.00/yr - $85,000.00/yr Direct message the job poster from Tatum by Randstad Private Equity-Owned, High-Growth Organization A rapidly expanding PE?owned organization is looking for a Shared Services AP Specialist to support the shared services AP team. This role provides an opportunity to contribute to optimizing financial processes across accounts payable (AP), accounts receivable (AR), banking, and treasury functions. The ideal candidate is process?driven, detail?oriented, and proactive in identifying efficiencies in financial workflows. Key Responsibilities Full?Cycle AP Specialist & Analyst Full?Cycle Accounts Payable Management Handle end?to?end AP processes including invoice intake, coding, approvals, matching, and timely payment processing for vendors, subcontractors, and suppliers. Vendor Relationship & Dispute Resolution Maintain strong relationships with vendors, ensuring timely communication and resolution of billing discrepancies, payment issues, and account inquiries. Invoice & Payment Reconciliation Reconcile vendor statements and payment reports regularly to ensure accuracy in ledgers and avoid past?due accounts. AP Reporting & Analysis Prepare and analyze AP aging reports, payment summaries, and expense trends to support month?end close and management reporting. Cash Flow & Payment Scheduling Monitor payment schedules and assist in optimizing cash flow by prioritizing disbursements and coordinating with the finance team. Acquisition Integration Support Assist in onboarding newly acquired HVAC entities into financial systems, ensuring consistency in vendor setup, payment processes, and expense tracking. Banking & Payment Processing Support treasury operations including processing check runs, ACH payments, and vendor direct deposits, while ensuring compliance with internal controls. Corporate Card & Expense Management Administer credit card programs, review expense submissions for accuracy and policy compliance, and reconcile monthly statements. Process Improvement Initiatives Recommend and implement improvements in AP workflows, documentation practices, and system efficiencies to increase speed and accuracy. System Support & Maintenance Assist with system updates (e.g., Intacct or other ERP platforms), maintain vendor master data, and generate ad hoc financial reports as needed. Cross?Functional Support Collaborate with procurement, operations, and finance teams to ensure accurate job costing, expense allocation, and support project?based financial tracking. Required Skills & Experience Process?Driven Mindset Ability to evaluate workflows and identify areas for improvement. 3+ Years Accounts Payable Expertise Proven experience managing full?cycle AP, including invoice processing, coding, approvals, and payment execution. Technology Proficiency Familiarity with Intacct or similar financial systems. Process?Oriented Mindset Ability to evaluate existing AP workflows and recommend improvements to enhance efficiency and accuracy. Collaborative Approach Experience working cross?functionally with finance, procurement, and operations teams to support business needs and resolve discrepancies. This is an exciting opportunity to join a fast?growing company with the potential for lots of growth. If you thrive in a dynamic environment and have strong financial and analytical skills, we encourage you to apply For immediate consideration please send your resume to cecilia.bjurstrom@tatum-us.com Seniority level Associate Employment type Full?time Job function Accounting/Auditing Industries Manufacturing Referrals increase your chances of interviewing at Tatum by Randstad by 2x Location King of Prussia, PA #J-18808-Ljbffr