Accounts Payable Specialist

4 weeks ago

Scottsdale, United States Orthoscan Full time

Ziehm Imaging - Orthoscan Inc. is currently seeking a motivated, career-oriented professional with a positive can-do attitude to join our team as a full-time

Accounts Payable Specialist

located in Scottsdale Arizona .
Why Work for Ziehm Imaging - Orthoscan Inc.?
There's something special about Ziehm-Orthoscan. There's a sense of pride that comes from building a product that helps improve peoples lives and making the most of ourselves as a company and as individuals. We know the success of Ziehm-Orthoscan depends on every employee in our organization, it is our people who make the difference.
We are on a new journey of growth, building on our assets: our brand, our financial strength, our global reach, and the strong commitment of our management and employees.
Our journey focuses on leveraging our strengths to become a truly sustainable growth company and, ultimately, one of the most respected companies in the world.
What do we offer?
The challenge of meaningful work - we offer constant opportunities to grow and develop world-class skills and a truly rewarding career.
A unique culture where people convert their passion into action.
The kind of competitive compensation you would expect from a world leader.
Ten paid holidays plus a generous PTO and vacation time plan.
Great benefit plans, major medical, dental and vision.
Company 401(k) plan with an employer match.
What do we expect from you?

You have a passion for serving others.
Creative and fresh thinking in your work.
A spirit of collaboration - you thrive when you work with a diverse range of people with different views, perspectives, and priorities.
The ability and experience to perform the job duties successfully.
Job Summary:

Under the direct supervision of the Director of Finance & Accounting, this position will manage a set of accounting activities to ensure compliance with generally accepted accounting principles, corporate policies, and external audits. This position will manage the Accounts Payable function, travel and expense reporting functions, vendor master data, asset management, monthly closing of accounts and preparation of reports in support of financial statements.
Essential Functions:
Verify, allocate, post, and reconcile accounts payable including full cycle Accounts payable, coding and entering all invoices, match invoices to purchase orders/work orders, managing petty cash, conducting payment runs and/or using vendor portals for online payments as well as sending payment remittance advice. This includes vendor account reconciliation.
Prepare accurate, timely journal entries and postings to the GL.
Conduct monthly and quarterly account reconciliations to ensure accurate reporting and ledger maintenance including bank reconciliations, clearing, and credit card reconciliations.
Post all freight charges associated with FedEx and BTX charges and Air Freight associated with the Trump Card. Track and maintain appropriate approvals, and complete monthly reconciliations and associated freight journal entries.
Prepare all 1099s that are required annually, Creating and maintaining vendor master data accounts, which includes verification of sensitive banking information, validation of tax status and tracking of W-9 documentation.
Participate in the ongoing development/establishment of accounting policies and procedures and operational strategies including the review and implementation of process and system changes.
Create and systemically manage fixed assets following appropriate useful life and depreciation schedules.
Investigates and resolves all differences between invoices and receipts (IR/GR issues). Project management of intercompany reconciliation and open purchase order reporting.
Actively participate in departmental audits providing reporting and reconciliation backup in a timely and efficient manner.
Manage the entire P-Card and Travel and Expense System. Policing that company rules are adhered to and that employees are submitting expense reports on a timely basis. Obtains receipts and determines coding on all P-Card purchases.
Maintain a continued focus on improving system efficiencies and business practices including appropriate creation and maintenance of ongoing position procedures and work instructions.
Performs other related duties as assigned.
Basic Qualifications:

Education
High School Diploma required (or equivalent).
Associate Degree in Accounting or Business Administration preferred.
Experience:

A minimum of 3 years Accounts Payable experience.
SAP and Concur experience is preferred.
Experience in IFRS/IAS (a plus).
Advanced knowledge of Excel (a plus).
Ability to work professionally with many different personalities.
Must meet deadlines for processes and procedures.
Must be highly dependable and have a strong desire for problem solving.
Must be able to successfully multi-task to meet deadlines.
Ability to adapt and work efficiently in a rapidly changing dynamic environment with a willingness to manage multiple simultaneous projects.
Having knowledge of and demonstrating a willingness to work through different cultures beliefs, values, and traditions is a must.
Strong desire to work and actively participate within a team environment.
Highly detail-oriented and organized.
Positive communication and teamwork are essential to this position.
Working Conditions:

Work is performed in a professional office environment.
Business hours are Monday Friday 8am 5pm this position works on site.
May require PPE and periodic exposure to low dose radiation.
We support a drug free work environment.
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