Accounts Payable Specialist

2 weeks ago

Scottsdale, United States Reputation.com Full time

Why Work at Reputation?

  • Reputation reached over $100m in Annual Recurring Revenue (ARR) in 2022 and continues to grow worldwide.

  • We've raised over $200 million in funding from A-list venture capital firms such as Bessemer Venture Partner and Kleiner Perkins, including $150 million in equity financing from Marlin Equity Partners in January 2022.

  • Reputation is trusted by more than 250 partners, including Google, Facebook, Salesforce, J.D. Power, Amazon and Web.com.

  • Our industry leading platform has been recognized by Forrester and Gartner as a vendor of choice in Voice of the Customer, Customer Feedback Management, and Social Suites research reports.

  • The platform is used by 10+ major automotive OEMs and 16,000 auto dealerships, more than 250 healthcare systems, and over 100 leading property management firms.

  • Our executive management team is committed to building a performance-based culture where excellence is rewarded and careers are developed.

  • Who thrives at Reputation? Managers who embody a player-coach mentality. Employees who value teamwork and cross-functional collaboration. People who emphasize perseverance and hustle over quick wins and luck.

  • Our Mission: We exist to forge relationships between companies and communities.

Reputation is seeking a high performing, self-motivated Accounts Payable Specialist to join our world class Accounting team working directly for the Accounts Payable Manager. The Accounts Payable Specialist will play a crucial role in managing and processing financial transactions related to vendor payments. Responsibilities will include handling invoices, reconciling accounts, ensuring compliance with financial policies, and collaborating with internal teams to facilitate smooth financial operations.

Key Responsibilities:

  • Invoice Processing:

    • Receive and review vendor invoices for accuracy, completeness, and proper authorization.

    • Reconcile invoices to purchase orders.

    • Code and enter invoices into the accounting system.

    • Resolve discrepancies and issues related to invoices with vendors and internal departments.

  • Payment Processing:

    • Process and schedule payments in accordance with payment terms and company policies.

    • Prepare and review payment batches for accuracy and compliance.

    • Coordinate with the finance team to ensure timely and accurate payments.

  • Vendor Management:

    • Request W-9s for all new vendors and communicate new vendor requests with the Controller.

    • Prepare and issue 1099s to vendors on an annual basis.

    • Maintain accurate and up-to-date vendor information in the ERP system.

    • Communicate with vendors regarding payment inquiries and discrepancies.

    • Build and maintain positive relationships with vendors to facilitate smooth transactions.

  • T&E Processing:

    • Ensure compliance with regulatory requirements and internal guidelines.

    • Communicate changes in policies and ensure awareness and understanding among employees

    • Conduct regular audits of travel and expense reports to ensure accuracy and adherence to policies.

    • Provide support to employees for T&E-related queries and issues.

    • Collaborate with internal stakeholders to address concerns and improve the overall employee experience.

    • Process and reconcile Credit Card Payments.

  • Month-End Close:

    • Reconcile accounts payable between the subledger and the general ledger.

    • Support the General Ledger Team's accruals process by providing reports detailing outstanding bills and POs at month-end

  • Compliance and Documentation:

    • Ensure compliance with company policies and regulatory requirements.

    • Maintain organized and complete documentation of all accounts payable transactions.

    • Assist with internal and external audits as needed.

  • Process Improvement:

    • Identify opportunities for process improvements and efficiency in accounts payable procedures.

    • Collaborate with cross-functional teams to implement enhancements to the accounts payable process.

Qualifications

  • Bachelor's degree in Accounting, Finance, Business, Economics, or related field

  • 1 + years Accounts Payable experience within a high-volume environment

  • High-tech/SaaS industry experience a plus

  • Exceptional organizational skills, detail-oriented mindset, and a high sense of urgency

  • A proactive, self-directed approach with the ability to multi-task, think creatively, and learn quickly in a fast-paced environment

  • Workday, NetSuite, Sage Intacct, or similar ERP experience preferred

  • Proficient in MS Office (Excel, Word, PowerPoint)

  • A passion for blank canvases to implement process improvements

  • Excellent verbal and written communication skills

  • Team player with a positive attitude and a fit in our fast-paced, inclusive culture

When you join Reputation, you can expect:

  • Flexible working arrangements.

  • Career growth with paid training tuition opportunities.

  • Active Employee Resource Groups (ERGs) to engage with.

  • An equitable work environment.

Our employees say it best:

According to Glassdoor, 94% of our employees approve of our CEO, Joe Burton.

Our employees highlight our:

  • Ample Opportunities- "There are many opportunities to learn and grow. Many open roles are replaced with internal promotions."

  • Positive Culture- "Great opportunity and exceptional culture." "You will never have a better culture anywhere else. Period."

  • Training and Tools- "All managers truly want you to succeed, and you are given great tools and training to be successful in your role."

  • Balance- "Great work life balance and awesome team environment"

Diversity Programs & Initiatives:

Our Reputation Nation spans around the world. This global perspective allows us to intentionally unlock the magic that comes from diversity of experience to contribute to our success.

At Reputation, we believe in:

  • Diversity: Embracing a culture that values uniqueness.

  • Inclusion: Inviting diverse groups to take part in company life.

  • Belonging: Helping each individual feel accepted for who they are.

"At Reputation, we see diversity and inclusion as the foundation for an equitable workplace. Our goal is to empower all of our employees, regardless of their background, to make an impact in their work each and every day." - Joe Burton, CEO, Reputation

Additionally, we offer a variety of benefits and perks, such as:

  • Flexible PTO

  • Paid company holidays

  • 4 company provided, "Recharge Days", which are wellness days off for the entire company

  • Several active Employee Resource Groups (ERG's) to help foster inclusion and community

  • Employee Assistance Program

  • Access to a wide variety of unique perks and apps:Ginger, Calm, Headspace, Carrot Fertility, Aaptiv, Omada, One Medical, SoFi

  • Fetch Pet Insurance

  • 401K

  • Health, dental and vision insurance

  • Paid maternity leave

  • Employer paid short term and long term disability and life insurance

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

To learn more about how we handle the personal data of applicants, visit ourCandidate Privacy Notice.

Applicants only - No 3rd party agency candidates.

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