HR Administrative Assistant
2 weeks ago
Department: Human Resources
Reports to: SVP, Human Resources
Status: Non-Exempt
Grade: 7
Pay Range: $20.50 - $35.99
Actual compensation within the pay range will be decided based on factors including, but not limited to, skills, prior relevant experience, and specific work location.
Location: Pittsfield, MA - 99 North St
Purpose/Objective:
Provides a wide range of highly confidential operational, technical, and analytical support to the Human Resources function. Ability to work in a very busy environment and juggle multiple priorities while often handling sensitive, confidential information.
Key Accountabilities:
- Responsible for managing variety of office tasks, including but not limited to: receiving and sorting mail, mailing owed wages and termination checks as necessary, depositing check payments upon receipt.
- Responsible for timely creation of active personnel files and maintenance of terminated personnel files. Maintains all additional filing of employee documents in personnel files; ensures compliance with record retention guidelines.
- Responsible for creating electronic employee records in HRIS upon hire.
- Responsible for completing new hire onboarding process: drafting & sending welcome letters, completion of all required internal forms, and collection of New Employee Orientation paperwork.
- Responsible for verifying identification for new employees per USCIS Form I-9 guidelines. Maintains electronic Form I-9 database, including electronic Section 1 invitations, employee name changes, and terminations. Ensures compliance with retention guidelines for terminated employee Form I-9s.
- Responsible for posting electronic job requisitions in ATS; communicates new job postings internally.
- Responsible for drafting and publishing The Connector on a monthly basis.
- Provides support for internal and external audit preparation.
- Assists with updates to the intranet site as necessary.
- Prepares HR related invoices and maintains electronic HR Invoice folder.
- Ensures office supplies are in stock. Responsible for fulfilling supplies requests, as necessary. Ensures department facilities are clean, orderly, and safe.
- Provides assistance to and serves as backup in absence of HR Staffing Manager. Ensures compliance with all banking laws, rules, regulations, and prescribed policies/practices/procedures necessary to reduce risk and uphold ethical standards related to and required by one's duties.
- High School Diploma or equivalent
- Some college or additional education preferred
- 3+ years of experience as an administrative assistant or support function in a progressively demanding role
- Well-rounded general Human Resources experience
- Experience using ADP Workforce Now a plus
- Proactive self-starter
- Highly detailed with excellent organizational, administrative, analytical, and technical skills
- Proven ability to demonstrate accuracy and thoroughness
- Advanced level knowledge of Microsoft Office Suite
- Ability to maintain confidentiality
- Ability to adapt to change and manage competing priorities
- Exceptional written and verbal communication skills
- Highly effective interpersonal skills to interact with all levels of internal and external customers
- Professional presence and delivery
Berkshire Bank is an Equal Opportunity Employer - all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.
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