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Executive Assistant

3 months ago

Framingham, United States The Learning Center for the Deaf Full time

Job Type

Full-time

Description

  • $1,500 Sign-on Bonus
  • Housing Resources Available
  • Tuition Reimbursement
  • Benefits include: Health; Dental; Vision; Life and Disability Insurance; Employer-Matching 403B; Sick/Personal/Vacation Time; Flexible Spending and Dependent Care
About TLC:
The Learning Center for the Deaf is a nationally-recognized leader of services for deaf and hard of hearing children, adults and families. To learn more, click here .

For our Mission, click here .

TLC Diversity Statement

The Learning Center for the Deaf is on a journey to create an inclusive and welcoming space for people of all backgrounds. Together, we continue to build an inclusive culture that encourages, supports, and celebrates our TLC community members' diverse narratives. We embrace and value multiple approaches, experiences, and perspectives. TLC believes that diversity fosters innovation. We are committed to cultivating a place where everyone can feel they belong

POSITION SUMMARY:

Acting as office manager for CEO and COO, with tasks potentially spanning to encompass 20 buildings in 3 locations, manage all business-related tasks; such as, creating reports, organizing travel and accommodation, making appointments, taking minutes, organizing meetings and events, ordering/coordinating service requests, and other organizational tasks. Provide high-level administrative support of operations and planning functions to ensure smooth and efficient project management and seamless communication. Serving as the point of contact among executives, employees, clients and other external partners, manage information flow and coordination in a timely and accurate manner.

FUNCTIONS AND RESPONSIBILITIES:
  • Compose correspondence, agendas, research, draft or abstract reports, etc.
  • Arrange essential mail and correspondence in priority action order
  • Coordinate administrative team communication, including, answering and screening phone calls, emails and visitors
  • Assist in the coordination and planning of events, meetings and appointments, including service needs, set up and tear down coordination
  • Arrange travel as needed
  • Assist in the reconciliation of credit card expenses & reimbursement
  • Update and manage information & coordinate organized data storage
  • Serve as conduit of clear and accurate information to staff members
  • Primary contact and informational resource for the CEO and COO
  • Prioritize work requests, meeting scheduling and keep detailed records
  • Orders supplies as needed
  • May support relevant operating and capital budgets as needed
  • Manage calendars and schedules of CEO and COO
  • Communicate information with ability to apply critical thinking related to priority
  • Assure discreet and confidential handling of all business activities
Requirements
  • Native, or near-native, fluency in American Sign Language
    • Deaf candidates strongly encouraged to apply
  • A detailed understanding of the full Microsoft Office suite, and experience with Google products
  • Quick problem-solving and critical thinking skills
  • Strong, detail-oriented organizational and project management skills
  • Exceptional interpersonal skills with a friendly and welcoming demeanor
  • The ability to function both autonomously and proactively
  • Three or more years in an administrative support position
  • Strong written communication skills
  • Has the capacity to manage, prioritize, and respond to email in a timely and concise manner
  • Must be highly organized, display initiative, and follow through on assigned time sensitive tasks and commitments
  • Must be flexible and work well in a team environment.


*Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

**TLC is proud to be an equal opportunity employer and all employees and applicants for employment are afforded equal opportunity in every area of hiring and employment without regard to race, color, religious creed, national origin, ancestry, sex, gender identity, age, criminal record (inquiries only), handicap (disability), mental illness, retaliation, sexual harassment, sexual orientation, genetics, active military, and any other legally protected characteristic.

**TLC embraces and celebrates a spirit of inclusion and diversity, and reasonable accommodations and modifications will be made whenever possible.