Accounts Payable Administrator II

4 weeks ago

San Diego, United States ICONMA Full time
Accounts Payable Administrator II

Location: San Diego, CA
Duration: 24 months

Description:
Position Summary:
Performs full and complete cycle of accounts payable activities, including auditing & coding invoices, routing vendor invoices for approvals, wire set ups, weekly check runs, vendor communications, Concur back-up, month end close, accruals, reconciliations and 1099 IRS Reporting.

Primary Duties & Responsibilities:
Codes and audits invoices and expense reports.
Maintain the daily Coupa Queue Processing - Invoice In Box/Smash
Address Coupa Comments
Vendor maintenance
Research invoice issues with resolution
Verify approval for all vouchers for payment prior to processing
Prepares AP checks and performs weekly check runs
Answers vendor inquiries and resolves vendor billing/payment discrepancies
Performs monthly A/P to G/L account reconciliations
Performs AP month-end close task.
Preparation of annual 1099 tax reporting
Maintain AP Files
Provide A/P support documentation for external auditors
Adheres to corporate policies, government regulations and ensure all deadlines are met
Provides AP support to employees and vendors
Performs Ad hoc projects as needed

Skills: Education:
A minimum of 2 plus years' related experience, preferably in the pharmaceutical or biotech industry. Previous Accounts Payable experience required.

Must possess :
Experience working in a public company and in a Sarbanes-Oxley 404 environment
Experience with Great Plains, Concur, Coupa and Excel
Understanding of sales/use tax application
Strong analytical and organizational skills and the ability to comprehend complex instructions and maintain written records
Strong attention to detail
Demonstrated ability to schedule and coordinate multiple projects, priorities and resources in high paced environment
Demonstrated ability to produce high quality work.
Ability to think through a project or task and execute from beginning to end independently
Effective organizational, communication, and time management skills
Strong interpersonal skills, including tact, diplomacy, judgment and flexibility
Proficiency at supporting effective interactions between team members and among cross-functional team
Ability to effectively share information and ideas within and outside of department in written or verbal form; able to put forth own ideas and gain understanding from others

Education:
An Associate's degree or equivalent combination of relevant education and applicable job experience may be considered. Bachelor's degree preferred.

Skills:
Required
Time management
Excel
Coding
Invoices
Great plains

Additional:
Accounts payable
Auditing
Reconciliations
Month end close
Audit
A/p
Invoice
Queue management
G/l
Vouchers
Billing
Documentation
Maintenance
Sarbanes-oxley (sox)

Languages:
English( Speak, Read, Write )

As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, gender, sexual orientation, gender identity or express, ethnicity, national origin, age, disability status, political affiliation, genetics, marital status, protected veteran status, or any other characteristic protected by federal, state, or local laws.

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