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Project Administrator 1

3 months ago

Bowling Green, United States M.C. Dean, Inc. Full time

Key Functions

* Work and collaborate with Program Management personnel on matters of business and contractual nature, such as preparation of proposal responses; preparation and monitoring of project deliverables; preparation and monitoring and project reporting; and addressing performance and/or funding issues. * Maintain proposal, project and contractual documentation including contract repositories. * Ensure compliance with contract requirements and perform all other position related duties as assigned. * Perform responsibilities as focal point for ongoing issue resolution, including commercial and federal compliance (terms and conditions), acceptance, and payment issues. * Responsibility for the administration of commercial and U.S. Federal contracts based on project milestones, to include responsibility for tracking and documenting change orders. * Develop and maintain tracking lists for proposal, deliverable, project and contract management for team reviews and compliance. * Responsible for ensuring team is compliant with project and contract requirements, deliverables requirements, and schedule requirements. * Assist Program Manager in preparation of monthly reports and other financial reports. * Organize project, proposal and contract meetings and assist in preparation of briefs, plans, spreadsheets, and other material. * Prepare documentation for employee permits, security, certification, travel requests. * Design, create, lay out, and produce technical documentation, including information sheets, reference guides, briefs, and presentations. * Convey complex information and concepts in appropriate fashion to audiences with different levels of technical knowledge. * Document and accurately capture information from meetings, conversations, and presentations. * Research, analyze, and cite reference materials from print and online sources. * Design professional document templates for internal and external use. * Develop schedules, outlines, and templates for various types of proposal and project documentation. * Write, edit, and proofread contract materials in response to client requests and requirements while meeting established schedules and deadlines. * Conceptualize graphics, figures, tables, and other presentation techniques to optimize impact of information provided. * Coordinate and assist with contract and proposal deliverables production, packing, and delivery (hard / soft copy) per RFP requirements.

Key Qualifications / Skills

* A minimum of 3 years of business experience with proven experience in a technical field * Bachelor's degree in Communications, Business, Education, English, or related field. * Considered candidates must be bilingual in English and Spanish. * Experience in professional writing, editing, and document production required. * Excellent organizational skills and ability to work well under stress, despite numerous interruptions. * Accuracy and attention to detail. * Ability to work independently and resolve practical problems. * Must be an effective leader with excellent written and oral communication skills. * Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing. * Must have strong multitasking skills. * Must have strong computer skills in word processing, spreadsheets, databases, and interaction with customer portals and advanced knowledge of MS Office Suite. * Experience authoring responses to statements of work, staffing plans, past performance sections, management plans, and executive summaries.

Beneficial Skills:

* Microsoft SharePoint, Visio, and Project. * Adobe software, including Acrobat Professional, Creative Suite * Federal and DoD contract experience. * Some U.S. Government acquisitions experience. * Experience working with Government contract vehicles to include ID/IQs and Multiple Award Contracts (MAC). * Knowledge of proposal preparation, contract or pricing functions, contract administration principles, industry practices, regulations and policies.

Abilities

* Exposure to computer screens for an extended period of time. * Sitting for extended periods of time. * Reach by extending hands or arms in any direction. * Have finger dexterity in order to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard. * Listen to and understand information and ideas presented through spoken words and sentences. * Communicate information and ideas in speaking so others will understand. * Read and understand information and ideas presented in writing. * Apply general rules to specific problems to produce answers that make sense. * Identify and understand the speech of another person.