Office Administration Assistant

The Jacobs & Cushman San Diego Food Bank is currently hiring for a full time, regular and benefited position, Office Administration Assistant at our Vista location. ABOUT THE SAN DIEGO FOOD BANK Established in 1977, the Jacobs & Cushman San Diego Food Bank is a critical component to the welfare of San Diego County, providing nutritious food to people in need, advocating for the hungry and educating the public about hunger-related issues. For more information about the organization, please visit www.sandiegofoodbank.org. Our Mission The Jacobs & Cushman San Diego Food Bank and our North County Food Bank Chapter provide nutritious food to people in need, advocate for the hungry, and educate the public about hunger-related issues. DID YOU KNOW? The San Diego Food Bank feeds approximately 400,000 people every month in partnership with 450 nonprofit community partners. We are the fourth largest independent food bank in the country. We distributed 52 million pounds of food in fiscal year 2024-2025; almost 45% of that food being fresh produce. We have a 99% rating on Charity Navigator. POSITION PURPOSE Under the direct supervision of the Manager of Office Administration, this position provides a blend of administrative and hands?on support. The Office Assistant will assist with general office functions and offer administrative support to the Vista location. The Office Assistant plays a key role in supporting the daily operations of the organization. PRIMARY RESPONSIBILITIES The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this position. All duties are expected to be performed in accordance with existing company policy and procedure. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Administrative Support Provide administrative and clerical support to the Vista location, supporting the daily operations and Food Pantry, including data entry, document preparation, filing and photocopying. Assist in the creation of reports, presentations, and outreach materials. Support the planning and coordination of events, including logistics, setup, and material preparation. Facilities & Maintenance Support Set up meeting spaces and ensure common areas remain clean, organized, and functional. Coordinate with external vendors and contractors as needed. Work closely with the site General Manager and the Manager of Administration to support ongoing operational needs. Take initiative on office?related projects, demonstrating adaptability and a hands?on approach. Additional Responsibilities Provide flexible administrative support across departments as needed. Perform other duties as assigned to support the efficiency and functionality of the Vista warehouse. Other duties as assigned. IDEAL CANDIDATE The ideal candidate will possess a proactive work ethic, strong communication skills, and the ability to balance administrative duties with hands?on support. They should be comfortable working both independently and collaboratively and demonstrate a willingness to take on a variety of responsibilities. EDUCATION, TRAINING and EXPERIENCE A typical way of obtaining the necessary education, training, and experience for this position includes: Graduation from high school or G.E.D equivalent or equivalent combination of training and experience that obtains the knowledge, skills and abilities outlined above. SKILLS, KNOWLEDGE & ABILITIES Knowledge of: Familiarity with office equipment such as computers, fax machines, and printers. Understanding of administrative support tasks, such as data entry, record keeping, and document preparation. Understanding of maintaining confidentiality and handling sensitive information. Competence in using a wide range of hand and power tools. Strict adherence to safety protocols and the ability to identify and address safety concerns. Excellent communication skills, both verbal and written. Ability to: Handle confidential and non?confidential matters with discretion and professionalism. Adapt to the unique needs of a fast?paced and dynamic work environment. Interact effectively, build relationships, and demonstrate a high level of cooperation. Communicate effectively with colleagues, supervisors, and management regarding maintenance and facilities progress, equipment status, and potential issues. Problem?solving: Ability to diagnose issues, troubleshoot problems, and find effective solutions. Strong organizational and multitasking abilities. Attention to detail and accuracy in performing administrative tasks. Problem?solving skills to address facility and operational needs. Collaboration and teamwork to work effectively with colleagues. LICENSES, CERTIFICATES, SPECIAL REQUIREMENTS Bilingual in Spanish, mandatory. COMPENSATION This is a full?time, non?exempt/hourly/benefited position. A market?level competitive salary is between $23.00 $26.00 per hour based on experience. The compensation package includes a competitive salary and an excellent benefits package including: 403(b) plan with 200% employer matching; excellent health care coverage with free employee medical, dental and vision plans; company?paid term life insurance; and a generous accrual of paid vacation and sick leave. WORK SCHEDULE Monday Friday from 7:30?am 4:00?pm. This position rarely requires overtime, weekend shifts, or long hours. This position requires some travel to other sites. HOW TO APPLY Interested and qualified candidates should apply below. Submissions missing a resume will not be considered for the position. Background check and drug test are required for the position before employment starts. This is a regular full?time position. #J-18808-Ljbffr