Proposal & Contract Administrator

3 weeks ago

Cerritos, United States Golden Star Technology Full time
Job Title: Proposal & Contract Administrator

Location: Cerritos, CA

About GST:

At GST, we're dedicated to providing exceptional IT & AV solutions and services. We're currently seeking a diligent and detail-oriented Proposal & Contract Administrator to join our team in Cerritos, CA. In this role, you'll be a crucial part of our mission to produce high-quality proposal responses for client Requests for Proposals (RFP/RFQ). Your work will involve close collaboration with our marketing, sales, operations, and finance teams to meet client requirements and deadlines.

Key Responsibilities:

- Proposal Production: Efficiently produce and deliver compliant, professionally formatted proposals within customer-specified deadlines.

- Stakeholder Coordination: Collaborate with various stakeholders, including sales, engineering, finance, legal, vendors, and delivery teams, to gather the necessary content for proposals.

- Document Quality: Ensure that proposal documents adhere to standard formatting and quality standards, maintaining consistency and professionalism.

- Proofreading: Thoroughly proofread and review GST's proposals to eliminate errors and ensure accuracy & compliance.

- Branding: Maintain consistent branding across all company-specific documents within proposals. This includes formatting, content, and syntax.

- Contract Management: Manage owner/contractor agreements, including coordinating insurance requirements, bond requirements, and other corporate documents.

- Subcontract Agreements: Issue subcontract agreements, ensuring a careful review of proposal terms, conditions, and prices in compliance with corporate requirements.

- Contract Status: Monitor and communicate contract status and phases throughout the organization, ensuring that team members respond appropriately based on the specific phase of the contract.

- Additional Tasks: Perform various related business administration and sales tasks as needed.

Qualifications:

- Prior experience in a similar role is preferred.

- Strong technical proficiency with software tools, including Microsoft Office products (Word, Excel, PowerPoint), Google Docs, Adobe Acrobat, etc.

- Exceptional attention to detail, with a demonstrated track record of working with high accuracy, even under pressure and tight deadlines.

- Strong organizational, time management, and analytical skills.

- Ability to work both independently and as part of a team, providing constructive feedback and direction to support common goals.

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