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Administrative Coordinator

1 month ago

Medina, Ohio, United States I Am Boundless Full time
Salary

Full-Time/Part-Time
Full-Time

Shift
-not applicable-

Location
Medina OH - 44256

Position
Administrative Coordinator

Category
Administration

Exempt/Non-Exempt
Non-Exempt

Open Date
11/14/2024

Close Date

Req Number
ADM-24-00009

Description

Would you like to help make a difference, enjoy excellent benefits, and join a fast-growing company? We might have a job for you. We are looking for an Administrative Coordinator who shares our passion for helping others to join the Family Living Services team I Am Boundless, Inc. is a fast-growing CQL, and CARF accredited nonprofit organization. The Boundless family of companies has nearly forty years of expertise providing person-centered care to children, adults, and families with intellectual and developmental disabilities and behavioral health challenges.

Boundless Benefits
Working for Boundless has many perks. We treat our team like family and offer advantages that allow you to focus, thrive, and grow. Enjoy excellent benefits such as medical, dental, vision, and life insurance, a flexible spending plan, LegalShield, and 401k. Looking to develop your skills? Boundless can offer you hard-to-find training, flexibility, and personal and professional opportunities. Employees also receive generous paid time off.

SummaryThe administrative coordinator position is responsible for overall office activities, including the reception area, phones, visitors, mail, and supply orders. Also responsible for performance of general clerical activities.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

•Provides general clerical and other administrative assistance to the Regional Director and management team including, but not limited to: scheduling appointments, typing correspondence, filing, file audits, data entry.

•Coordinates the reception area and uses professional telephone communications both internally and externally to maintain positive image for Boundless.

•Ensures that all guests sign in/out and are treated respectfully. Contacts staff for Boundless to inform them of any guests in a timely fashion.

•Receives, sorts, and distributes mail to Boundless staff persons.

•Monitors office supply levels and informs Boundless staff persons if orders may be necessary. Assists with negotiation and purchase of office supplies for Boundless in accordance with company purchasing policies and budgetary restrictions.

•Supervises the maintenance of office equipment, including copier, fax machine, etc. Informs IT of any problems as they occur.

•Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, etc.)

•Conduct employee on-boarding appointments, including notarizing of documents are necessary.

•Management local training registration and communication/scheduling with vendors.

•Schedule conference and training room use.

•Participates as needed in special projects.
Competencies
1. Initiative.
2. Time Management.
3. Decision Making.
4. Communication Proficiency.
5. Organization Skills.
Supervisory Responsibility
This position has no supervisory responsibility.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.
Position Type/Expected Hours of Work
This is a full-time position, and hours of work and days are Monday through Friday, 8:00 a.m. to 4:30 p.m.
Travel
Limited local travel is expected for this position.
Required Education and Experience

•High school diploma or equivalent.

•At least two years of previous experience in office management or administrative coordination.

•At least two years of phone or reception experience.

•Working knowledge of mail processes such as postage machine, FedEx and UPS.

•High level proficiency with all MS Office suite products.

•Must obtain Ohio Notary within 30 days of employment.
Preferred Education and Experience

•Bachelor's degree.

•Experience working with people with developmental disabilities.
Additional Eligibility Qualifications
None.

Position Requirements

Required Education and Experience
  • High school diploma or equivalent.
  • At least three years of previous experience in administrative assistance and coordination.
  • Excellent working knowledge of all MS Office software.
Preferred Education and Experience
  • Experience with Advisor and Gatekeeper.
  • Experience with people with intellectual, developmental disabilities, autism, or other complex needs.
At Boundless, we are building a world that realizes the potential of all people. Will you join us? Apply today.

All candidates who have received an offer of employment will be required to undergo a pre-employment background check, drug screen, and health screen as applicable for the role.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.

EOE Statement
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.

This position is currently accepting applications.