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Corporate Administrator

3 months ago

Barrington, United States GK Development Inc Full time

The Corporate Administrator provides administrative support for the executive team and corporate office staff. In addition to typing, filing and scheduling, the Corporate Administrator performs duties such as financial record keeping, lease administration, coordination of meetings and conferences, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization.

This position is a great way to learn about all aspects of commercial real estate including: leasing, property management, and accounting.

Essential Functions

  • Provides administrative support to the leasing team including but not limited to preparing routine and advanced correspondence including letters, emails and reports, coordinating lease signings, distribution and follow-up, managing lease SNDA requirements initiation and follow-up, generating invoices and tracking in excel, and distributing leases and other real estate documents, to include copying and sending to the various properties.
  • Provides front desk support including but not limited to answering incoming calls, directing calls to appropriate associates, mail distribution, and greeting visitors.
  • Maintains various files and records and retrieves information from files when needed.
  • Organizes and prioritizes large volumes of information and calls.
  • Acts as a liaison with other departments and outside agencies, including high-level staff.
  • Handles confidential and non-routine information.
  • Works independently and within a team on special nonrecurring and ongoing projects.
  • Acts as project manager for special projects which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures.
  • Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc.
  • Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
  • Assists with other related clerical duties such as photocopying, faxing, filing, ordering office supplies and collating.
  • Performs other duties as assigned.
Requirements
  • 3+ years of executive level administrative support experience.
  • Outstanding computer skills, including MS Word, Excel, Power Point, and Outlook.
  • Marketing skills including Adobe, Canva and social media.
  • Excellent verbal and written communication skills.
  • Self-starter who can manage different tasks for various managers.
  • Strong organizational and time management skills.
  • Must be professional, flexible and discrete, as well as have the ability to maintain confidentiality.
  • Must have ability to work in a small office and meet deadlines with little direction or supervision.
Preferred Qualifications
  • Previous experience working in a real estate environment a plus.