Installation Coordinator
4 weeks ago
Position Summary
Responsible for assisting the installation team with coordination and administration of projects from award through completion.
Duties & Responsibilities
Make preliminary schedule for following week’s installation. Verify schedule with Operations Managers / General Superintendent prior to installation meeting.
Update long term schedule. Distribute it to the appropriate personnel.
Attend and sometime conduct weekly Installation meetings. Taking notes of pertinent information for Installation Dept.
Process Installation dept. time cards (carpenters and support staff i.e. drivers, temp help.) Check time cards for proper math, coding, job no. Fax time cards to payroll.
Verify the field installation files are set up and forwarded to foreman. Include copy of work codes, scope letter, sketches, labor estimates sheet, CTC, and any other pertinent information or correspondence. The P.M. will compile this information. Set up field files and send to lead Installer, i.e. mail, ups, fed-ex. Make sure field file gets to the Lead Installer in a timely manner. Make sure foreman dies a material and equipment take-off for projects.
Order materials, anchorage materials and rental equipment from appropriate vendors and suppliers. Maintain contacts and library for these suppliers.
Verify installation materials, equipment and gang boxes are set-up and ready to be delivered, schedule deliveries.
Coordinate all Construction deliveries to be made with the P.M.’s and driver.
Prior to the start of each project, make sure the Foreman has the following:
Name and address of the nearest hospital or clinic and their phone numbers.
Map to the facility.
When a gang box is required on site verify with driver that the following paperwork is included.
OSHA log
Fireman’s Fund information: Supervisor’s first report of injury forms
Current Hazardous Communication Policy
Tool Box Safety Attendance Forms
Verify that the Foreman understands each of the following forms
Employee Data Sheet
Illegal Substance Abuse Policy
W-4 Forms
I-9 form (which pieces if identification are required)
Maintain Toolwatch, Inventory all tools and coordinate.
Obtain estimates and authorize repair of all construction tools to keep in working order. Always ensure adequate stock of power tools and project upcoming project demands to ensure timely purchase and procurement of necessary tools to the field.
Maintain and update Nextel system.
Code and approve Installation Department invoices. Notify Operations Manager / General Superintendents of any discrepancies or unknown invoices immediately.
Code and approve Installer’s investment reports. Reports over $100 require Operations Managers approval.
Maintain Installers personnel files. Develop a system to maintain and track Journeyman Carpenters with contact phone numbers.
Hire installers as required by Operations Manager, General Superintendent, or Lead Foreman.
Lay-off Checks to the installers as requested by the Foreman.
Division Affirmative Action Program for Construction Division projects.
Safety Responsibilities
Promote a positive atmosphere for safety excellence committed to the Safety Promise.
Developing and issuing the safety project files for all projects, including: SDS sheets, safety training records and certification, worker’s compensation clinic information, emergency phone numbers and required postings.
Distribute OSHA-300A summary sheets annually.
Track and assist in field related incidents and injuries.
Order and distribute personal protection equipment.
Maintain prescription safety glasses program.
Other Duties
Please note that this job description is not designed to cover or contain a comprehensive listing or activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Preferred Qualifications (in addition to minimum qualifications)
Education/Experience
Some technical school or field experience
Knowledge/Skills
Microsoft Office knowledge
Minimum Qualifications
Education/Experience
High School Diploma or equivalent or at least two years experience in the industry
Knowledge/Skills
Analytical and problem solving skills
Strong written and verbal communication skills
Strong organizational and time management skills
Customer Service Skills:
Demonstratescommitment to deliver outstandingservice– both with internal and external customers
Takes ownership to personally resolve customer problems (or find someone who can)
Listens well, asks clarifying questions, and checks for agreement with customers
Committed to following-up with customers in all instances in a timely manner
Strong sense of accountability - ensures that you will do what you say that you are going to do
Creates a personal connection with customers – smiles, warm greetings, acts friendly and respectful
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