Administrative Assistant 3

The Department of Natural Resources, Division of Forestry & Fire Protection, is recruiting for an Administrative Assistant 3 in Palmer. This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify. What You Will Be Doing Working in this position, you will be responsible for the administrative functions essential to the operation of the Fire Protection Program's Aviation section. You will provide direct administrative support to the Aviation Program Manager, Fixed Wing and Rotor Wing Managers, and other staff within the hangar. Duties include processing payroll, personnel forms, travel, procurement, invoices, and budgeting. Mission and Values/Culture The Division of Forestry & Fire Protection fosters a mission-driven culture, with the responsibility for protecting Alaskas values, including life and property, from wildland fire. The Division of Forestry & Fire Protection works closely with federal, state, and local emergency response agencies as well as private industry vendors to provide wildland fire management and protection for the State of Alaska. The high-functioning administrative team you will join supports the boots on the ground who ensure the safety of people, property, and resources in Alaska and nationwide. We are looking for an enthusiastic, dependable, and detail-oriented individual to join our admin team. Benefits of Joining Our Team The benefits of joining the DFFP administrative team include the opportunity to work with dedicated professionals who support each other while providing the necessary support to our critical wildland fire program and our expanding hazardous fuels program. The administrative team is expanding, adding new staff, and is actively creating a new administrative structure to support the division's new organization. The Working Environment You Can Expect This position is in Palmer at the Division of Forestry & Fire Protection hangar at 101 Airport Road, Palmer, AK 99645. The Hangar is part of the Palmer Complex, including the Warehouse and Admin building. The hangar has a great view of the tarmac and the surrounding mountains, and houses our aviation assets. We are looking for a candidate who possesses the following position-specific competencies. Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production. Analytical Thinking/Problem SolvingUses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on ones knowledge and experience base and calling on other references and resources as necessary. Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work. Flexibility: Is open to change and new information; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; effectively deals with uncertainty. Adaptability: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment. Click here to learn more about working for the Division of Forestry & Fire Protection. One year of experience performing journey-level technical duties in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 2, Accounting Technician 2, Human Resource Technician 2, and similar classes with the State of Alaska or the equivalent with another employer. OR Two years of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year). OR Two years of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer. OR Two years of any combination of post-secondary education, vocational education, and/or entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.) The required experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer. ** Please read the information below carefully.** At the time of the interview, please ensure that you provide the following materials. Failure to do so may result in loss of consideration. Required documents include: Three professional references. Valid drivers license. SPECIAL NOTICES This position will require travel 1-5 times annually, within Alaska, to attend meetings or training. May work towards qualification for other positions utilized within the Incident Command System Will be required to work or be available during evenings and/or weekends, depending on the need during the fire season (April 1 - August 31 or later) Application Notice You can ONLY apply for this position through the Workplace Alaska website or by submitting a paper application. Instructions on how to apply can be found on the Workplace Alaska How to Apply webpage (link). Your application must be received by 5:00 p.m. Alaska Standard Time on the closing date. Supplemental Questions For your application to be evaluated, you must answer the Supplemental Questions. The State of Alaska (SOA) uses four proficiency levels to measure and describe an applicants competence in applying specific behaviors, knowledge, skills, and abilities to accomplish a specific task. The four proficiency levels are Mastery, Fluency, Literacy, and Discovery. You must rate your proficiency level for each competency listed in the supplemental questions. Education If post-secondary education is required to meet the minimum qualifications, you must fill out the Education section of the application. If you have not yet obtained a degree, please indicate the units you have completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Special Instructions for Foreign Education Education completed at foreign colleges or universities may be used to meet the minimum qualifications listed above. If using this education to meet minimum qualification requirements, you must demonstrate that the credentials have been submitted to a private organization specializing in interpreting foreign educational credentials and that such education has been deemed at least equivalent to that gained in standard U.S. education programs. Alternatively, an accredited U.S. post-secondary institution must report that the other institution's transcript is given full value or that full value is recognized in relevant subject areas aligned with the post-secondary institution's curricula. It is your responsibility to provide this evidence when applying. Work Experience If using work experience not already documented in your application, also provide the employers name, job title, employment dates, and whether full or part-time. Applications will be reviewed to determine whether the responses are supported and whether the minimum qualifications are met. If they are not, the applicant may not advance to the recruitment interview and selection phase. Note: Attaching a resume is not a substitute for completing the application in its entirety. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting. Bargaining Unit If you are a current state employee, please indicate the union to which you belong at the time of application. Do not complete this question if you are not a current state employee. Drivers License Requirement Applicants must possess a valid driver's license. Proof of licensure will be required prior to reporting to duty. Please ensure your application (through work history, training, education, licenses, certifications, etc.) supports/demonstrates that you possess the minimum required competencies for the job class. EEO STATEMENT The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aids or services, or alternative communication formats should call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer. If you choose to be contacted by email, please ensure that your email address is correct on your application and that your spam filter will permit emails from the governmentjobs.com domain. Workplace Alaska Application Questions & Assistance Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov. For assistance with your password, please visit the password reset page. For specific information about this position, please get in touch with the hiring manager at the following: Will Pace Administrative Officer 1 Coastal Region Phone: 907-761-6217 Email: will.pace@alaska.gov #J-18808-Ljbffr