Executive Assistant

15 hours ago

Chicago, United States Chicago Staffing Full time

Executive Assistant We are looking for an experienced Executive Assistant to provide high-level administrative support to the CEO within a dynamic financial services firm. This role involves managing executive schedules, facilitating communications, and ensuring seamless coordination with internal teams and external stakeholders. The ideal candidate will demonstrate exceptional organizational skills and the ability to thrive in a fast-paced environment. This role works four days on site and one day remote. Client offers excellent benefits for employees and family, including 401k, bonus, and PTO. Responsibilities: Manage complex executive calendars, coordinating meetings, appointments, and events to ensure optimal time management. Arrange and oversee travel logistics, including booking flights, accommodations, and transportation, while adhering to company policies and budgets. Facilitate the preparation and organization of executive meetings, including agenda creation, document distribution, and follow-up actions. Serve as the primary liaison between executives and internal teams, ensuring clear and efficient communication. Maintain and update records, reports, and documentation as needed to support executive operations. Handle sensitive and confidential information with discretion and professionalism. Assist in coordinating with external stakeholders to ensure seamless communication and collaboration. Support broader operational initiatives by aligning priorities across teams and departments. Monitor and manage incoming communications, prioritizing and responding on behalf of executives when appropriate. Proactively identify opportunities to improve administrative processes and implement best practices. Requirements: Proven experience as an Executive Assistant or in a similar high-level administrative role. Strong proficiency in calendar management and scheduling software. Demonstrated ability to arrange and coordinate complex travel plans. Excellent organizational skills with attention to detail and accuracy. Superior communication skills, both written and verbal. Ability to manage multiple priorities and work effectively under pressure. Proficiency in using office productivity tools, including Microsoft Office Suite. High level of discretion and professionalism in handling confidential information. Bachelor's degree is a must

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