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Program Analyst

4 months ago

Arlington, United States Alutiiq Full time
Taxable Entity

ALUTIIQ ESSENTIAL SERVICES LLC

Job Title

Program Analyst

Location

VA Arlington US Dept of State - Arlington, VA 22209 US (Primary)

Category

Business Program Management and Administration

Job Type

Full-time

Typical Pay/Range

$90,000 to $95,000

Education

Bachelor's Degree

Travel

Up to 25%

Security Clearance Required

Secret

POSITION OVERVIEW AND PRIMARY DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS):

PROGRAM ANALYST
RESPONSIBILITIES
Provide support for the implementation of major, highly complex, and mission critical facility
management efforts throughout the world. The incumbent's actions cut across the entire Bureau of
Overseas Buildings Operations, Office of Facility Management (OBO/FAC) organization, requiring
significant insight, far-reaching coordination, and long term planning both internally and in
coordination with other key offices within OBO (e.g. budget, policy, human resources, travel). The
work requires management and overview of financial and human resources, administrative support
services, organizational policy development and implementation, management controls, special
studies and analysis, resource allocation, validation and prioritization of needs, review,
approval, and audit of funding, and the establishment of internal operating procedures for OBO/FAC.
ESSENTIAL DUTIES
a) Participates as a key member of OBO/FAC's management team providing guidance and advice to
the Office Director and Division Chiefs with regard to establishing and meeting financial,
management, and administrative goals and objectives.
b) Oversees OBO/FAC support services and ensures services meet timely and functional needs of
the Office and align fully with OBO's mandated guidance and procedures; and works closely with
other OBO offices to ensure FAC needs support and reflect management decisions.
c) Provides training to multiple entities on OBO/FAC administrative and financial policies and
procedures; serves as the point-of-contact for overseas posts on any questions on the use of
OBO/FAC funds; and resolves problems and assists posts in obtaining needed resources.
d) Conducts research and proposes solutions to organizational inefficiencies and to increase the
effectiveness of the organization. Leverages expertise in management and organizational principles
pertaining to areas of responsibility (e.g., administrative procedures, financial management rules
and regulations, priorities, etc.) in order to plan and conduct complex studies to assess
organizational and financial operations.
e) Develops and/or recommends edits on facilities management policies. If accepted by the
Department, promulgates said policies. Provides expert advice on the administrative and management
implications of new program proposals. Drafts updates to 15 FAM to reflect changes based on the
evolving mission and its authorities.
f) Develops, for consideration by the Department, and reviews internal OBO/FAC initiatives to
ensure the orderly, effective, and efficient accomplishment of assigned missions consistent with
directives of OBO/FAC and higher Departmental authorities (e.g. New Embassy Transition, Mechanical
Controls Program).
g) Provides guidance or clarification to posts (e.g., 7901.3 Routine Maintenance and Repair
versus 7901.C Maintenance Cost Sharing) on the correct use of facility management funds. Provides
input on proposed changes to FAC funding matrices; and guidance on aligning FAC services with OBO
goals and objectives.
h) Ensures that all documents are well-written, in proper format, timely, complete, and fully
coordinates with other affected organizations. Prepare meeting minutes, presentations and

Attachment 6
Page 2 of 3
reporting documents; the compilation and proper filing of project documents; and the draft and/or
review planning documents.
i) Assesses the overall progress of funding implementation that is committed or in progress and
outlines issues and recommends solutions necessary for senior FAC managers to improve or resolve
difficulties, and to ensure funds are obligated and that carry-over is minimized.
j) Oversees the initiation and accomplishment of administrative office support services (e.g.
memorandums for decisions, official requests for information, etc.) functions ensuring they are
effectively and efficiently enabling the organization to meet its worldwide commitments.
k) Develops and maintains yearly and long-range resource needs in line with management
priorities; monitors expenditures to ensure availability and correctness of funds; makes
projections regarding expenditure patterns; and prepares and reviews financial expenditures,
obligations, and fiscal year close-out reports.
l) Develops and formulates, for the consideration of the Department, financial and management
controls for all Divisions; tracks all funds allotted to posts or allocated to programs to ensure
that obligations and liquidations are used appropriately and contract actions are closed-out in a
timely manner; and develops, coordinates, and reviews quarterly and yearly financial updates
required by the Department, ensuring that the information is accurate and up-to-date.
m) Ensures project objectives are met and that resulting recommendations for action are sound and
practical and include implementation plans. Follows up to ensure that approved
recommendations are successfully implemented.

REQUIRED QUALIFICATIONS AND EXPERIENCE:

QUALIFICATIONS, EDUCATION & EXPERIENCE
CLEARANCE LEVEL: The clearance level (Secret or TS) will be identified in the task order request.
Required Qualifications

Archibus experience required.
The Program Analyst shall meet the below qualifications.
a) Bachelor's degree
b) Six (6) years or more of relevant experience.
c) Knowledge and mastery of the application of a wide range of qualitative or quantitative (e.g., using excel spreadsheets, , Computerized Maintenance Management System (CMMS), Departmental accounting systems) methods for assessing and improving effectiveness.
d) Knowledge of the range of financial laws, policies, regulations, and precedents applicable to the Facility Management programs.
e) Knowledge and ability to assemble and analyze relevant facts and draw significant conclusions.
f) Knowledge and skill in presenting accurate findings and the ability to make feasible and responsive recommendations both orally and in writing. These recommendations may require negotiations with management to accept extensive changes in established procedures or they may involve substantial resources.
g) Knowledge and skill in database management, data analytics, and the use of Microsoft Office programs.
Attachment 6
Page 3 of 3
h) Ability to interact effectively with individuals in garnering cooperation and support for key planning, operations, and management initiatives in the assigned program area.
i) Knowledge and ability to design and conduct comprehensive management studies.
Desired Qualifications
a) Bachelor's degree in Business, Computer Science or related field is preferred.

Afognak Native Corporation, Afognak Commercial Group, LLC, and their subsidiaries are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender expression or gender identity (including transgender status), sexual orientation, marital status, military and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information or any other characteristic protected by applicable federal, state or local laws ("protected status").

The pay range information provided is a general guideline. The pay rate offered will be determined based on the candidate's experience and qualifications, as well as geographic locations, market data, and other business considerations, as permitted by law.

Our full range of benefits include medical, dental, vision, disability protection, life insurance, prescription coverage, voluntary benefits, paid leave, and 401(k) retirement. Positions covered by the McNamara O'Hara Service Contract Act (SCA), Davis-Bacon Act (DBA), or a Collective Bargaining Agreement (CBA), or Fair Labor Standards Act (FLSA) will comply with the statute or CBA requirements as well as other client-customer contract requirements (all benefits are subject to eligibility requirements). For more information, please visit our Company's Career page.