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Part-Time Docketing Specialist

2 months ago

West Columbia, United States KMRG, LLC Full time
ROLE
We are seeking an experienced Docketing Specialist to support the United States Attorney's Office (USAO) District of South Carolina. Your scope of work focuses on providing comprehensive docketing and legal assistance, ensuring efficient management of case tracking, record-keeping, and statistical data reporting.

This is a part-time opportunity in which we'll provide competitive pay, job stability and security.

Apply today

RESPONSIBILITIES
  • Serve as a source of procedural, systemic, and substantive information on all aspects of docketing
  • Recommend office procedure revisions to improve docketing, expedite case processing, and ensure accuracy
  • Review reports to identify recurring errors
  • Train new employees in the operation and use of the case tracking system
  • Advise other docketing personnel on appropriate codes for unprecedented cases
  • Explain the operation of the system and the importance of timely information to both new AUSAs and support staff
  • Extract requested statistical data on a regularly scheduled or ad hoc basis
  • Use automation, statistical, and report-writing techniques to create reliable data and analyses based on needs
  • Maintain and extract data from automated docket databases
  • Input new information to the databases and recommend improved office procedures to enhance docket function
  • Develop and maintain automated records for criminal or civil cases from referral to closure
  • Recognize data elements that are missing and provide missing data as necessary
  • Provide missing information frequently requiring technical research in files or legal reference material
  • Review incoming cases to route them to the appropriate office division as directed by the USAO
  • Coordinate changes to the records schedule with the agency records officer and local program manager
  • Manage records with relevant officials, administrators, managers, auditors, inspectors, and special media officers
  • Serve as a USAO technical expert in docketing, independently maintaining automated records for civil or criminal cases
  • Use specialized knowledge of litigation processes, court proceedings, legal documents, terminology, and procedures
  • Receive case status calls from clients, courts, office staff, law offices, attorneys, and individuals
  • Retrieve information either from the automated database using query routines or from hard copy reports
  • Assist legal assistants and other USAO staff in obtaining and interpreting database information
  • Provide ongoing instruction on docket processing requirements
  • Train newly assigned employees in the docket function
  • Produce a variety of written documents and materials using a wide range of office software applications
  • Ensure correspondence is properly formatted with correct spelling, punctuation, capitalization, and grammar

KNOWLEDGE & SKILLS
  • Proficient in Microsoft Office Suite (e.g., Word, Excel PowerPoint, Outlook, etc.)
  • Knowledge of litigation processes, court proceedings, legal documents, terminology, and procedures
  • Knowledge of Federal Civil and Criminal Codes and rules for docketing
  • Knowledge of the Federal Rules of Appellate Procedure
  • Strong communication and organizational skills

BACKGROUND
  • Experience in administrative work, litigation processes, and court proceedings
  • Experience in docketing preferred
  • Experience with legal documents, terminology, and procedures

EDUCATION
  • Associate's degree or 2 years of continued higher education
  • Bachelor's degree preferred

LOCATION
  • Columbia, SC 29201

TELEWORK
  • May be available

CLEARANCE
  • U.S. citizenship required as it supports the U.S. federal government

CLIENT
  • Department of Justice (DOJ)

TRAVEL
  • Travel is not required

WORK HOURS
  • 15-20 hours per week

EMPLOYMENT CLASSIFICATION
  • Employment Classification Eligibility - Nonexempt

RELOCATION
  • Not eligible for relocation benefits


KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

Other Considerations. Applicants will be subject to a background investigation. Individual's primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.