Construction Administrator

4 weeks ago

Dallas, United States Leland Saylor Associates Full time

Leland Saylor Associates is seeking a full-time Construction Administrator to support our federal client in Dallas, TX with administrative tasks pertaining to tracking project plans and documents and the coordination of construction project scheduling, budgeting, invoicing, documentation, and reporting needs. The Construction Administrator support our team at the VA Dallas "North Texas Health Care System" Campus' Construction Management team on the construction of a new healthcare facility for the campus. The Construction Administrator will support project staff by facilitating project logistics by such means as electronic correspondence, ad-hoc meetings, conferencing, electronic submittals, and project management reporting. The ideal candidate will have three or more years of experience in the construction industry. We are looking for an energetic, can do individual with excellent written and verbal communications skills and a deep proficiency in the Microsoft suite available to work onsite for a standard 8-hour work day. If you enjoy working in a team environment all working together toward a common goal this is the job for you

Daily Duties:

  • Performing general office support functions including receiving calls, visitors, incoming mail, etc.
  • Taking notes and preparing a variety of correspondence or meeting minutes from rough notes or brief or limited comments requiring reference to files, regulations, or previous reports.
  • Preparing timely correspondence or submittals utilizing style manuals, dictionaries, and similar guides to ensure proper format, arrangement, spelling, punctuation, etc.
  • Receiving, reviewing, organizing, transmitting, filing, or arranging delivery of a variety of records, correspondence, technical documentation, samples, packages, etc. to ensure timely action by construction managers, contractors, or other key project stakeholders to facilitate or support construction management operations.
  • Compiling consolidating, coordinating, and organizing a wide variety of data as necessary to support construction management operations.
  • Formatting and labeling automated documents and reports.
  • Establishing and maintaining control logs, preparing data in prescribed format and preparing necessary forms and working files essential to operations.
  • Tracking construction modifications, contractor requests for clarification, and material submittals for the office's assigned projects.
  • Entering and maintaining program data in electronic databases.
  • Establishing and maintaining a variety of automated and manual records systems reflecting technical and administrative data.
  • Preparing and compiling a variety of reports, correspondence, and program status documents, consolidating information into comprehensive documents and preparing final form for review.
  • Tracking purchases and shipping receipts and preparing necessary web based purchase tracking reports for submission.
  • Arranging meetings or conferences to include locations, schedule, agenda, reservations, and attendance lists.
  • Other job-related duties or projects as assigned
Minimum Qualifications:
  • Minimum of 2 years of experience in an administrative/clerical or equivalent position involved in the design or construction management of a healthcare facility within the Architectural/Engineering/Construction (AEC) Industry.
  • Experience with federal agencies such as the U.S. Department of Veteran's Affairs preferred.
  • BS/BA Degree in Engineering, Construction Management, Business or related degree.
    Local to the Dallas, Texas area, and able to commute daily.
  • Must be proficient in using Microsoft Office Outlook, Word, and Excel.
  • Must be detail-oriented with effective organizational skills.
  • Must have excellent communication, customer service, and support skills.
  • Must have the ability to proof and edit various correspondences.
  • Must be able to handle multiple tasks simultaneously and take initiative/be a self-starter.
Preferred Qualifications:
  • Experience with Proliance or similar PMIS systems
  • Professional Engineer License (PE), Certified Construction Manager (CCM), or similar credentials


Featured Benefits:

401(k), Medical Insurance, Dental Insurance, 100% employer-paid premiums

Additional Information:

Our business is thriving, and we offer unlimited opportunities for growth and career advancement. Additionally, we offer a competitive rate, flexibility, and an environment that recognizes and rewards hard work, with unlimited opportunities for professional development and advancement. Salary is commensurate to education and experience, and we offer a competitive full benefits package to full-time employees.

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